Here are six steps that will help you as you make plans to start a club in your area.
STEP 1: Check for a club in your area
Go to the website and search for a club in your area. If there is not already an existing club and you wish to start one, please proceed through the following steps.
STEP 2: Join and register
In a very real sense, club leaders serve to represent Bluefield State University in their community. Therefore, Office of Alumni Affairs is a vital part of leading an Alumni Club because members receive the latest Bluefield State University news through the Alumni News on the website and can share current events with their communities.
STEP 3:
Complete the online club application. This will allow the Office of Alumni Affairs to identify the number of alumni in your area and help assist you in getting started. Click here for the application.
Once the application is received, the Office will contact you with information to help you proceed with the development of your club.
STEP 4: Establish a planning committee
Your responsibility will be to identify three to five other volunteers to form an event planning committee. The committee can consist of friends and family who have indicated an interest in helping out. The Office of Alumni Affairs also can provide you with a list of alumni in your area you can use to find other interested alumni. Once you have notified the Office of the members on your committee, we will post your club information on our website.
The Office of Alumni Affairs does not have a formal organizational chart with club officers, positions or elections, but we have found the greatest amount of success and enjoyment for volunteers comes with the formation of a planning committee to help share ideas and responsibilities.
STEP 5: Prepare your communication
Communication to alumni in your area is vital to the success of the club. As mentioned earlier, the Office of Alumni Affairs will be able to provide you a list of alumni in your area with their contact information. It will be up to you to determine the best way to contact them. Existing clubs utilize email distribution lists, e-mail listervs and mailing lists. We recommend sending out an initial email to the alumni in your area to let them know about the new club and to find out if they would be interested in being contacted about future events. From there, you will be able to create a contact list with which to communicate. Feel free to use our social Media pages as well.
STEP 6: Complete the Event Planning Sheet
Once you’ve established a planning committee to help organize events, communicate this with the alumni in your area and plan the activities you would like to start up, you’ll need to complete an Event Planning Sheet. This allows the Office of Alumni Affairs to put your event on our calendar and on your club web page.