Home / Space Application and Agreement

Name of event host:
Event host’s email:
The Sponsor agrees that this activity is properly conducted in accordance with the regulations of Bluefield State College and the Higher Education Policy Commission of West Virginia. The Sponsor assumes responsibility for any and all property damages and will make every endeavor to maintain proper conduct. The Sponsor agrees to be present at the event for the entire time stipulated and to serve as the chief supervisor and contact person. The Sponsor understands that the doors will not be unlocked for anyone other than the Sponsor or designated person.
MM slash DD slash YYYY
Time
:
Note: The time you indicate above will be the time that the facility will be unlocked and people allowed to enter. If you need access to the facility at another time to set up or decorate for an event, that request should be made on a separate application.
App NoteEACH EVENT DAY AND TIME MUST HAVE A SEPARATE SPACE APPLICATION
The event is (check one)
Set-up Time:
:
End time:
:
How much time will you need to tear down and clean up after your event ends?
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* All events must have a departmental sponsor. An Event Sponsor must be a campus advisor, employee, or alumni of the college.
No alcoholic beverages are allowed on campus. All events, programs, meetings, or functions must end by 4:00 PM unless otherwise agreed upon. A space application does not provide for any specific setup. If you require tables, chairs, or sound equipment for your event, please have your campus sponsor submit an internal work request form to the maintenance office. The Office of Student Activities does not provide sound equipment, speakers, video, computer, or musical equipment for non-BSC events, programs, meetings, or functions.
The Event Sponsor agrees that this activity is properly conducted in accordance with the rules, regulations, and policy of Bluefield State College and the Higher Education Policy Commission of West Virginia. The Event Sponsor assumes responsibility for any and all property damages and will make every endeavor to main proper conduct, as stated in College policy. The Event Sponsor agrees to be present at the event for the entire time stipulated and to serve as the chief supervisor and contact person. The Event Sponsor understands that the doors to the space will not be unlocked for anyone other than the Event Sponsor or College-approved designated person.