POLICY NO. 32
MAKING AGENDAS AVAILABLE TO THE PUBLIC
SECTION 1. GENERAL
1.1 Scope -This rule establishes the procedures regarding agendas for Bluefield State College’s Board of Governors meetings.
1.2 Authority - West Virginia Code § 6-9A-3.
1.3 Filing Date – January 19, 2006
1.4 Effective Date – March 17, 2006
SECTION 2. POLICY
2.1 Notice of the date, time, site, and purpose of regularly scheduled meetings:
a. at least two weeks prior notice to each meeting, to the West Virginia Secretary of State’s office, the Bluefield Daily Telegraph, WVVA-TV (Bluefield), and six Bluefield-based radio stations.
b. announcement of regularly scheduled meetings is included in the weekly Bluefield State College newsletter, “The Bulletin.”
2.2 Notice of regular scheduled meeting’s agenda:
a. provided to the Assistant to the President/Director of Media Relations at least three (3) business days prior to a regularly scheduled meeting.
b. agenda can be amended up to two (2) business days prior to the regular meeting.
2.3 Notice of the date, time, site, and purpose of emergency meeting at any time prior to the meeting: Emergency meeting notice stating the date, time, place, and purpose of emergency meeting and the facts and circumstances of the meeting.