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Categories 2008

Classified Staff Council

MINUTES

March 20, 2008

The Bluefield State College Classified Staff Council meeting was called to order at 10:09 am in Conley Hall Conference Room by Lisa Neel, Chair, presiding.

Council Representatives Present: Lisa Neel, Chair Tom Harrison, Vice-Chair

Deirdre Guyton Jane Richardson Lori Dials Anita Barilla Michele Noe Vonda Wilson Fred Hardee Daniel Frost

Marviene Johnson

Council Representatives Absent: Stewart Odle James Crenshaw Carol Baldwin

Guest: Sheila Johnson

The Chair introduced Mrs. Sheila Johnson, VP of Financial & Administrative Services to the Council. Mrs. Johnson briefed the group on the following:

  1. Received information on the budget. The $952, 295K that we lost from Title III, is now in the base budget. Governor Manchin has not signed the bill and it was her (Sheila) understanding that he is going to do a line item veto on the bill because he is upset that the Legislature appropriated $50M more than he proposed and it may affect Higher Ed. Some but not greatly and according to Dennis Taylor (this morning) they think that our base budget may stay.
  2. We have also received $166,870 in new funds for salary increases. The amount ($952K) in our base budget is really great news.

Question: The $166—is that a one time thing? Answer: No, anytime we get funding for salary increases, it is added to our base.

  1. In addition, we are going to be asking for a tuition and fee increase. The budget committee met on Friday and they recommended a 5% increase. She (Sheila) stated that she would be presenting several scenarios at the Board meeting tonight and she did not know what the Board would select. She said that she had called around the state to several institutions and most will be asking/raising tuition by 7%. If it is maintained at the 5% along with the $166K, we would barely have enough to cover pay increases.
  2. Pay increases: for classified we are currently in the third year plan. In the first three years, we have honored what we said we would do and that is the intent for the next two years. If we give the fourth and fifth year, we would be somewhere around 58% of the gap. With that said, if we give to faculty and staff somewhere close to the same, we would need $418K in new monies.

Classified Minutes 3‐20‐2008 Page 2

•Prevailing Issues—New River Community and Technical College (NRCTC) has indicated that they plan to have their own everything and somewhere down the line we will no longer continue to provide services for them. Currently, we receive from NRCTC $1.7M for services that we provide and that is also academic. We pay them (NRCTC) when our students sit in their classes and the same when their students sit in our classes. For that we pay New River $500K and netted all out NRCTC pays us $1.2M for services. She thinks that when the budget committee met one time before that their concern was we continue to be physically responsible and go through that transition. Right now we know very little about that. Dr. Spring is supposed to come with some of his staff and meet with the president and his staff on that. She thinks that they (NRCTC) will want it to come quickly. Personally, she thinks that if it going to be a smooth transition it cannot happen quickly. Probably 18-24 months will allow ample time for a smooth transition. She wants it to be smooth for all that will be involved and to make sure that BSC will not be at fault for not providing adequate training.

•Other issues:

o Inflationary cost—WV Water and AEP will be raising rates. This will be an additional $30K in costs.

o SunGard (BANNER)—is charging an additional $33K (increase) this year.

Question: I am sure that we are going to see an increase in our fuel consumption.

Answer: They are looking at a mileage rate increase of $0.15 July 1. It has been a long time since any adjustments have been made because of that.

•We are in the Beckley Higher Ed Center. We are experiencing additional costs that we were not expecting (internet and phone charges). Faculty have proposed some new positions and supposedly we are to get some funding for that. She is not for sure where all that is going to go. They have proposed:

o A new foreign language position

o Faculty member in petroleum and mining. It is her understanding that Frank Hart is trying to secure funding (grants) for this.

We made a commitment that we would advertise the positions with the clause, "if funding is available." She is concerned that all of this is put together with the New River transition. We have held back in advertising some positions anticipating New River will split; that way there will be less worry about "bumping" or "laying off." (2 in the Business Office and 1 in Financial Aid)

Question: Will those positions open up if we are anticipating the split form New River?

Answer: What she is anticipating is that NRCTC will be providing their own functions and we will need less people in different areas. It just so happened that these two positions are available in the Business Office. Depending on the situation we may or may not fill them. Discussion followed concerning SB 3215.

Question: Four day work week in the summer. Seeing that there are no classes on Fridays, would you consider the possibilities of having four day work weeks? Classified Minutes 3‐20‐2008 Page 3

Answer: She (Sheila) said that she is not opposed to that. She thinks that if other institutions have done it and it has worked well, then there are some that have concerns about servicing the students. She suggested that if this is something that we really want to do then we should talk to Dr. Walker about it. She said that the correspondence that he (Dr. Walker) sent out before was that if people perceived a hardship (gas prices) that they can talk to their supervisor about adjusting their schedule.

Question: You said that we were at 58% with the gap right now.

Answer: No. For example—let’s say that someone is making $35K and July 1 they should be making $40K. The difference is $5K and we would fund 58% of $5K and the final year we would fund the balance. Overall, we are at 95% of full funding. There are four that are fully funded: NRCTC, Northern, WV Osteopathic and another. Discussion followed.

Special funding: It is her understanding that there is $8M (50/50 match) out there for maintenance funding unless the Governor lines it out or vetoes. In the preliminary list it shows Bluefield receiving funding for:

Mahood Hall—elevator/HVAC System

Maintenance/Dickason/Basic—upgrade of the fire alarm system

If that is true, then we would get 9% of the money. $7M fund energy and water it is a loan fund. Discussion followed. They are looking to renovate Mahood Hall—which badly needs it. Dr. Walker is looking into private funds.

Question: Do you know if Bluefield State has ever agreed to participate or thought about participate—if a state employee finds a way to save money they will get 10% of the total savings for the first year?

Answer (Fred): He participated in a program (Suggestion Board) before arriving here on the campus. Discussion followed.

Safety Committee: Karen Gordon will be testing the text messaging system on Monday. You must have a text messaging program on your phone to receive these messages and provide the information for your phone to the institution. Discussion followed.

  1. Speaker system is being installed on campus to be completed this summer.
  2. Defibrillators are on order. They are going to also get the containers that they are stored in. They will be training for that (Nursing) first aid/CPR. In the process of compiling a safety manual.

Question: Jerry James will be speaking to the Board of Governors. Do you know what that is about?

Answer: She is not sure what he will be talking about but as of January, the R & D purchased the building (Upperclassman II). They are at 77% occupancy and have hired and trained 12 students to be RAs. Discussion followed. Classified Minutes 3‐20‐2008 Page 4

This concluded Mrs. Johnson’s presentation and the chair thanked Mrs. Johnson for joining us this morning.

Upon Mrs. Johnson’s departure, Mr. Frost arrived stating that he had been giving a Compass Test and asked what he had missed. The Council then gave Mr. Frost a briefing on Mrs. Johnson’s presentation. Discussion followed.

BOG: After the discussion, Mr. Frost stated that he was an elected official and serves at our will. He requested that we tell him what he is to vote on. He said that he was not voting on what he feels, but how we feel. He does not represent "Frosty," he represents classified and we need to tell him what to do. Discussion followed. The scenarios being presented by Sheila, are they being voted on tonight? It was stated that we represent 108 classified employees and we need to make a decision. Discussion followed.

It was the consensus of the council that we call a special meeting after we find out what the scenarios are? Discussion followed.

It was discussed and rumored that we classified not able to do their jobs because they take on other duties and not being compensated for those duties. Discussion followed. It was suggested that they should request a desk audit. They can make them do the interim duties for up to twelve months. Discussion followed. Those persons have to take the initiative first. Once they do that, it is our duty to assist them.

Old Business:

Wall of Fame—the plaques are in Lisa’s office and she is waiting on Michelle to do the paperwork. Discussion followed. It was suggested that Michelle pinpoint exactly where she wants them and submit the paperwork.

New Business:

Reports:

  1. Personnel Developments—they have approved some things
  2. ACCE--Discussed bills splitting on the college. They will be electing new officers soon.
  3. Flower fund—reported that we have $357.84 in the treasure. It was discussed as to what we wanted to do for reoccurring illnesses. Discussion followed.

Motion: That for reoccurring illnesses we send flowers initially and afterwards a card. (DGuyton/JRichardson). Motion carried.

  1. Well Committee—No Report.
  2. Job Fair—Wednesday, April 2, 2008. Also, SSS is doing a job search seminar March 26, 2008.

Classified Minutes 3‐20‐2008 Page 5

With no other business to come before the council, there was a motion to adjourn at 11:58 am.

Submitted by,

Lisa Neel, Chair

Deirdre Guyton, Recording Secretary

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