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Categories 2007

Classified Staff Council

MINUTES

October 17, 2007

The Bluefield State College Classified Staff Council meeting was called to order at 1:37 pm in the Private Dining Room of the Harris-Jefferson Student Center by Lisa Neel, Chair, presiding.

Council Members Present: Lisa Neel, Chair Daniel Frost Deirdre Guyton

Jane Richardson Lori Dials Vonda Wilson

Anita Barilla Tom Harrison, Vice-Chair

Michele Noe Fred Hardee Peggy Turnbull

Carol Baldwin Joan Buchanan

Council Members Absent: Stewart Odle

Guest: Dr. Albert Walker, President

The chair welcomed everyone to the meeting and informed the council that Dr. Walker was there to give the council an update on the institution.

Dr. Walker informed those present about the following things concerning the institution.

• Over the summer Bluefield State College was once again selected as one of the best college’s by US News and World Report. It has now been selected as one of the best Historically Black College’s and Universities (HBCU’s) by US News and World Report. This is a good marketing tool.

• Campus Safety—he and some other members of the institution attended a meeting at West Virginia State University concerning college safety and where the institution needs to be

o Building/floor monitors are in place but the committee has not met with them; if you have suggestions, please give them to the committee.

o Cameras on campus—cameras are all over campus now. There is not a place on campus that you will not be covered by the cameras.

o Virus MRSA—had some cases in the area—what can we do to prepare? May want to talk to the Health Department and the Public Health Nurse to see what we can do.

• Legislators are now in "sleep" mode.

o House Bill (HB) 2558—add additional terms to the chairs of the governing boards. It also states that if institutions are fully funding of the classified staff salaries they may increase the salaries of classified if they are right at the funding or close to.

o HB 2931—extends support to spouses of military personnel veteran’s who died tuition waivers to attend college. We have something similar here at the college

o HB 2940—extends PEIA benefits of children of PEIA eligible employees coverage to their children up to 25 years of age.

Page 1 of 1

o HB 3097—those employed after July 1, 2007 shall have (or less they decline in writing) a deferred minimum of $10.00 per pay period taken out of their check (deferred compensation) match up to 25% (savings) to new employees.

o Senate Bill (SB) 189—WV Performance Review Act of all state agencies. All state agencies are going to be reviewed by audits. This puts the state in line with Federal Programs.

o SB 203—Purchase cards (pcards) may be used for any kind of payment authorized by the auditor including cash advances for travel. This is something that is important because many of you employed here have purchase cards and there have been some restrictions. Merchants are supposed to ask for identification because students are picking them up and using them for other things.

o SB 442—Grievance Board Reviews—takes effect July 1, 2007; replaces the old grievance board with a new on. First level now starts with the president of the institution or his/her designee.

• The major piece of legislation of the years deals with the reimbursement of Title III funds that were lost when we separated from New River. We have received the $965K and our greatest support came from Senator Plymal. We have rekindled a positive relationship with Senator Plymal. These funds will not go toward funding salaries or base.

Questions: What about pay raises?

Ans.: Right now we have about 10 more students than we had before, however, only the board can decide that.

In reference to the legislators, you said that they were in "sleep" mode right now. What are you expecting and what can we do to help the cause?

Ans: Chancellor will be requesting that the criteria be changed for university status. The Chancellor has a special interest in not having each individual college president go before the legislature begging for money. Like most states the CEO of the Higher Education System or Community College system or one person would go to the table and speak for all. You will hear more about funding for campus safety; legislative agendas. If that should occur, the recommendation is that you go as a group and everyone aware of those things. Right now there are no burning issues. The number one priority for the state is money.

By taking the cap off the salary—do you foresee a problem if it is not fully funded yet?

Ans.: The funds and resources that the colleges have will determine people in general. The Community Colleges right now have a supply of money that the four-year colleges don’t have. One of the recommendations that North Central had for New River was to lose their association with us. The Chancellor is saying that the time will come when legislators will have to make salaries a priority because it puts a burden on tuition.

Page 2 of 2

Mr. Frost stated that his biggest agenda since being on the Board of Governors has been the funding of the salary scale. He said he has found monies to fund salaries through scholarships. Dr. Walker then intervened to give an explanation to qualify scholarships. The donors that give money restrict that money for only scholarships and for no other purpose. He does not want to entangle salaries with scholarship monies. That would the beginning of the end of the school.

Mr. Frost suggested that he was not talking about private monies but BOG Scholarships which come directly from the institution—tuition and fees being paid or not being paid because they are on scholarship.

Dr. Walker stated that the bottom line is that we have to have scholarship monies to attract quality students.

 

Minutes were distributed and read. Corrections to the minutes were first page delete "annual" and third page typo—change from "shoe" to "she." Minutes were approved (FHardee/CBaldwin) with the corrections and will be placed on the internet and filed.

Old Business:

  1. Purchasing a pre-made plaque
  2. Maintenance making the plaque
  3. Purchasing blank plates

She stated that we will need three and to order a 16 X 20 ($65.00 ea.).

From Opportunity Workshop:

Plaques range $175-$230.00; with photo $ 215.00;

45 plate $175.00; 55 plate $$200.00

logo, $25.00 extra (optional)

Comes in a cherry or walnut finish. If we wanted wood, then we add an additional $65.00 to each plaque price.

Motion: That we allow Michele to move forward with the decision, write the proposal for the president. (Guyton/Harrison). Motion carried.

New Business:

Page 3 of 3Page 4 of 4

Staph Infection—It was stated that in some buildings either the toilets don’t flush or the user is not flushing. Could we check to see about getting automatic toilets? Also, we need to check to see if information will be disbursed Discussion followed.

Floor monitors—We had discussed the floor monitors earlier, however, some don’t know that they are floor monitors and they don’t know what to do. Are we going to be trained in what to do and when will this happen? Discussion followed.

 

Reports:

With no further business, the chair stated that the next meeting will be November 14, 2007 at 1:30 pm. She said that she would send out reminders to everyone. Motion to adjourn at 3:05 pm

Submitted by,

Lisa Neel, Chair

Deirdre Guyton, Secretary

Board of Governors

He has asked us to look at the Bumping Policy and Hiring Policy as there are some discrepancies in both.

Personnel Development

ACCE

The next meeting will be in Parkersburg on October 26th.

Flower Fund

Social/Activities Committee

Wellness Committee

—had no report. —Lori discussed that the committee had not met but is ready to move forward with the Spotlight and that we would be meeting on that. The Thanksgiving Luncheon will be November 9, 2007 form 11am-1 pm. Dr. Walker will be picking up the tab and since that will occur, he asks that we include the faculty as well. Discussion followed. —Anita reported that the previous balance in the fund was $157.24. She will be making a deposit tomorrow of $75.00. Total in the account will be $232.24 —Fred stated that he attended a HEPC Workshop on PIQ & Grievance Procedures where Margaret Buttrick (HEPC HR) facilitated. He stated that ACCE is preparing a brochure for the legislature and that they (ACCE) are doing a job market study. —Michele asked the council if we would like for her to resign form that committee. Discussion followed. It was suggested that she remain on the committee and use her judgment when something may conflict. —Mr. Frost reported that the Board has asked him to find the money. Enrollment is up and everyone has to be fully funded by July 1, 2009 or 2010. The pay raises that we are now receiving comes from the state and not the institution. Discussion followed. His question is when staff will receive institutional pay raises. Discussion followed.

Warning and Alarm System Issues (meeting will be on October 25th at 1:00 pm)

Wall of Fame—Michele Noe reported on the status. She stated that she had checked and there will be twelve winners in each category. She has received quotes from Trophies and More, Douglas Sporting Goods and Opportunity Workshop and reported on the following:

 

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