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August 20, 2008

Categories 2008

Classified Staff Council

MINUTES

AUGUST 20, 2008

The Bluefield State College Classified Staff Council meeting was called to order at 1:37 pm in Basic Science Auditorium by Lisa Neel, Chair, presiding.

Council Representatives Present: Lisa Neel, Chair Tom Harrison, Vice-Chair

Deirdre Guyton Jane Richardson Lori Dials Anita Barilla Carol Baldwin Fred Hardee

Marviene Johnson

Council Representatives Absent: Vonda Wilson

Classified Members Present: Jeff Noe Mike Fore

Joanna Thompson Michelle Noe Carol Kirby

Board of Governor’s Rep (Classified): Daniel Frost* (absent)

Administrative Guests: Dr. Albert Walker Dr. Tracey Anderson

Mr. John Cardwell Ms. Leah Taylor

*Denotes non-voting

The minutes were not distributed and not prepared for the meeting. The secretary said that they would be ready for the next meeting.

The chair thanked everyone for attending the meeting. She also stated that her goal for 2009 and hopefully the council’s goal is to improve upon communication. She listed the accomplishments of the council:

•Constitution signed and in HR

•Classified Plaques—Wall of Fame--She then thank thanked the following people for their assistance

o Dr Walker for purchasing the plaques; Michelle Noe for her hard work and Joe Thompson for hanging them.

•Spotlight—to begin next month

She then introduced Dr. Walker who informed the council of the updates of the institution.

Dr. Walker touched on the following highlights concerning the institution.

•Enrollment is up 6%

•We are preparing for Accreditation (2011) by doing the following:

o We need to document everything

  1.  
    1.  
      1. Improvement of education purposes

Classified Council Annual Meeting 8‐20‐2008 Page 2

o Asking all faculty to update all syllabi—all documents must be current

•Looking and reviewing the Mission Statement of the institution

•Pushing faculty to get terminal degrees. Three positions were filled and one more is needed.

•Talked about flexible scheduling due to gas pricing. He recommended that we get with the supervisor and discuss. Some agencies are accommodating.

•Started a soccer club. They are now looking for a coach. Anyone interested should contact Terry Brown.

•Three Boilers need to be replaced on campus—major priority.

•Faculty/Staff Development—as we get closer to accreditation we to concentrate on good customer service and use as a practice everyday. The student comes first.

With no questions for Dr. Walker, the chair thanked him and introduced Mr. John Cardwell, VP of Student Affairs.

Mr. Cardwell thanked Classified for their hard work and dedication in enrollment growth. He informed us of the short falls at the college due to Grant supported services and the scholarship opportunities (spouses, dependents, etc) the college is offering tuition waivers. The applications are in his office and they can pick them up.

Mr. Cardwell asked if there were any questions that we had of him. After hearing no questions, the chair thanked Mr. Cardwell for participating and introduced Dr. Tracey Anderson who discussed the Strategic Plan.

Dr. Anderson spoke to the staff members about the Strategic Plan. She passed out some mini brochures about the strategic plan. She said that the Strategic Planning Committee would be meeting to discuss the Mission Statement on September 17 at 9:00 am.

Ms. Leah Taylor, Director of Human Resources, spoke of the changes in hiring committees.

  1. There is no an implementation of orientation of hiring committees. There was no consistency or score sheets or training. This process was implemented on January 1, 2008. Anyone wanting to sit on a search committee, please let Lisa or Leah know.
  2. Improving communication—If there is any way that she can assist in improving the communication to Dr. Walker or her to let her know.

Question: What is the status of the revision of Performance Appraisals?

Ans.: We are waiting to see what comes out of that committee. (Personnel Study) It has the potential to be a good plan, but we have to wait and see.

Question: At one time we did evaluations of supervisors online. Will we be doing that again?

Ans.: Ms. Taylor stated that she was not on that committee. Some liked the idea, some didn’t. She is waiting on the process.

Old Business:

New Business:

Reports:

With no further business to come before the council, meeting was adjourned at 2:31 pm. The next meeting will be September 17 at 1:30 pm.

Submitted by,

Lisa Neel, Classified Council Chair

Deirdre Guyton, Recording Secretary

  • Board of Governors—due to Mr. Frost’s surgery on yesterday, there was no report.
  • Personnel Development—no report
  • ACCE—Fred Hardee stated that we need to contact our legislators. Also, Margaret Buttrick stated that our institution is the only institution within the state that does their time (sick/annual leave) online.
  • Flower Fund--$393.61 in the account
  • Social/Activities Committee—starting the Spotlight in September
  • Wellness Committee—no report.
  • There was no new business There was no old business other than Classified Staff is working on a scholarship for classified employees. Karen Harvey will be at the September meeting. Classified Council Annual Meeting 8‐20‐2008 Page 3