March 23, 2007
Classified Staff Council of Bluefield State College Minutes March 23, 2007
Classified Staff Council of Bluefield State College Minutes
March 23, 2007
Members Present: Rick Akers, Carol Baldwin, Joan Buchanan, Kim Daniels, Lisa Neel, Michele Noe, and Berreda Ratliff.
Chair, Carol Baldwin called the meeting to order at 2:00 p.m. in the Conference Room in Basic Science.
I. Minutes – A motion to accept the meeting minutes for the March 2, 2006 meeting with changes was made and seconded by Akers/Ratliff, all were in favor.
II. Old Business- Presidential Evaluation Committee Meeting-Carol stated that she was joined by Lisa, Tracey, Berreda, and Deidre Guyton at the meeting. She stated that the committee asked questions that referred to the list of duties and responsibilities that we had discussed at our last meeting. She, and other members present, responded according to what everyone had agreed upon at the last council meeting. She did say that after the meeting, she received a voice mail message from the president that he had realized that he had not planned his required annual meeting with the classified staff & council. He apologized and said that usually the Human Resources director helped to plan this meeting each year, and in the absence of a director, it had fallen through the cracks. He is requesting we get back with him about a good meeting date and time.
III. New Business-
A. All Classified Meeting-Carol asked to come up with a couple of dates to try to coordinate with the president’s schedule. It was decided to see if he is available April 5 or 12.
B. Employees of the Year-We discussed the fact that last year we were put under a fast deadline and policy and procedure for nominations could not be established. It was brought up that we had said we would like to bring this issue up at an all classified meeting in order to get everyone’s input. Last year we had discussed some guidelines on who would be eligible that we will present to the classified employees at the upcoming meeting. Each nominee must be a current permanent BSC employee with minimum 5 years of employment who has not received the award previously. All classified employees are eligible to nominate by sending a written explanation of the reasons the person is deserving of the nomination to the Council Chair, who will compile a list of nominees and justification to be voted on by the council by secret ballot. Although all classified employees are eligible to be nominated, council members will not be allowed to nominate, so as to ensure the utmost level of fairness. The chair will then tally the votes and advise the president who the winners are.
C. Classified Emeritus-Carol handed out a list of classified staff that she had been given. Upon further review, there were quite a few people that we noted were missing, therefore, Carol will try to get a more complete list and email it to all the council members before the next meeting so that we can discuss and vote on the nominations. The question was raised about what the winners receive as an
award. Kim stated that they got a plaque, free parking, and free admission to athletic events on campus. Michele made a suggestion that we ask the administration to erect a "Wall of Fame" somewhere on campus that we could display all winners of major awards here on campus (i.e. employees of the year, emeritus, etc.). Everyone agreed this would be a good moral booster and we should look into it.
D. Elections-Joan will email a list of all classified employees broken down by category and ask for nominations by Friday, April 13. The ballots will then go out in campus mail April 20 and must be returned by 4:00 p.m. on April 30. Kim, Carol, Rick, and Joan will tally the votes.
IV. Reports-Due to the lack of time, no reports were given at this meeting.
V. Next meeting/Adjournment
The next meeting will be held on April 19, 2007 at 2 p.m. in the conference room on the ground floor of Basic Science.
With no further business to discuss, the meeting was adjourned by Carol.
Minutes submitted by Michele Noe