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July 13, 2006

Categories 2006

Classified Staff Council of Bluefield State College Minutes

July 13, 2006

Members Present: Carol Baldwin, Joan Buchanan, Kim Daniels, Tracie Goss, Lisa Neel, Michele Noe, Berreda Ratliff, and Joanna Thomspon.

Visitors Present: Darlene Hager, Tom Harrison, and David Lord.

Chair, Carol Baldwin called the meeting to order at 1:15 in Room 202-F of the Physical Education Building.

I. Minutes – A motion to accept the meeting minutes for the June 8, 2006 meeting was made and seconded by Goss/Buchanan, all were in favor.

II. Old Business

A. Web Page-Michele stated that the page is up and running on the Bluefield State main webpage. She has sent out an all users email inviting everyone to visit the site and has gotten a lot of positive feedback. She went over what it consists of and reminded everyone that it is a work in progress, and probably always will be. She asked the opinion of the council about adding employee’s birthdays to the site. David reminded that because this information goes out on the internet, some people may not appreciate that information being public domain. The idea was defeated. Everyone thanked Michele for her hard work on the site and applauded its appearance.

B. Constitution-Carol advised the council that she had looked at other institutions constitutions online and had emailed the Chairs of all the other institutions in WV asking how they handled the issue of vacancies on the council. She stated that most of the ones that responded stated that they hold a special election for that sector’s employees only. If no one is interested in running for the vacant position, it is left vacant until the next elections. A committee was formed to examine the constitution and by-laws of BSC as it compares to other institutions. The committee consists of Carol, Joan, Tracie and Michele. Copies of all other obtainable constitutions will be sent out to the committee members for review. It was also suggested that we try to obtain one from HEPC’s classified staff council.

III. New Business

A. Promoting from Within-David Lord addressed the recommendations that were sent to the president. He stated that there had been a meeting with the president, Carol, and himself to discuss these issues. Recommendation I-David handed out a copy of State Code 18b-7-1 and stated that it refers to non-exempt positions. He reminded everyone that adjunct faculty members are exempt staff. Recommendation II-David stated that the handbook may have this referenced, but that this is just handbook - not policy. He also stated that the handbook states that jobs MAY be advertised on campus for a 5 day period before being advertised off campus. He stated that Fred and Lisa were both on a committee that is reviewing different policies and procedures being used in the human resources office and that the policies are up for review in August. A recommendation was made and seconded that council request to amend policy number 17 to read that "All non-exempt positions be posted internally for a period of 10 days before posting

 

externally" by Goss/Buchanan, all were in favor. Recommendation III-David stated that the president wanted him to convey that he had already been supporting staff in questions about flex time. He also suggested including the possibility of an internship program being included in personnel development time. This program would allow employees to use the allotted 3 hours per week to internship in an office that they may be interested in. This idea received much positive feedback from council and David said he would work on trying to implement this program.

IV. Reports

A. Board of Governors- There was no one present that could give the report.

B. Personnel Development- Lisa stated that there was no meeting to report on.

C. ACCE-Fred was unable to attend today’s meeting so he sent his a draft copy of the June ACCE meeting (which he did not attend) minutes to Michele to report on. She stated that the meeting was held at Shepherd University. After Shepherd’s president welcomed the representatives, he fielded questions from the audience. The question came up about obtaining support from the President’s Council for full funding of the classified salary schedule in view of the fact that 15 to 20 percent of classified employees earn wages below the poverty level. While he expressed support for funding of the schedule, he was less optimistic of such support by other presidents. Amy Pitzer presented a list of items that may be requested from each of the schools for data collection.

D. Flower Fund-Anita reported to Carol that the balance on the fund was $411.50.

E. Social Committee-Joan stated that the Spotlight Office of the Month program will begin in August and that the Athletics office would be the first recipients. She stated that Carol informed her that the all campus picnic was being tabled for the fall because of problems in coordinating the effort. She suggested that classified hold their own gathering with a carry-in meal. A tentative date was set for September 13 from 3-5 p.m.

F. Wellness Committee- Lisa stated that the committee has not meet, but she has heard that they will be offering water aerobics on Monday and Wednesdays starting toward the end of August.

A suggestion was brought to the table that BSC host a summit of classified staff councils from all over the state. It was suggested that a committee be formed to help explore the possibility. This issue will be discussed at the next meeting.

V. Next meeting/Adjournment

The next meeting will be held on August 3, 2006 at 1:00 p.m. in the Tierney Conference Room in Dickason Hall.

With no further business to discuss, the meeting was adjourned by Carol.

Minutes submitted by Michele Noe