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August 18, 2011

Categories 2011

BLUEFIELD STATE COLLEGE

Board of Governors

August 18, 2011

Members Present: Ms. Gloria Stephens, Mr. Norris Kantor, Mr. Roger Topping, Ms. Anne Taylor, Mr. James Palmer, III (via conference call), Mr. Richard Bezjak, Dr. Sarita Rhonemus, Dr. Norman Mirsky, Mr. Aaron Saunders (via conference call), Mr. Larry Ratliff, Mr. Robert Perkinson, Jr.

Member Absent: Mr. Jerome Powell, II

Guests/Staff: Dr. Albert Walker, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Lewis Jones, Ms. Shelia Johnson, Dr. Tracey Anderson, Dr. Sapphire Cureg, Ms. Karen Harvey, Ms. Christina Brogdon, Mr. Terry Brown, Ms. Anita Barilla, Mr. Tom Harrison

Welcome, Vice Chair's Remarks, and Call to Order – Vice Chair Larry Ratliff

With Chairman James Palmer attending the meeting by conference phone, Vice Chair Mr. Larry Ratliff called the meeting to order at 6:45 p.m. in the Othello Harris-Jefferson Private Dining Room and announced there will be a brief executive session at the end of the meeting with no action required.

Mr. Ratliff commented on the improvements going on across campus and the tour board members took of Mahood Hall prior to the meeting and the exciting technology that will be available to the students.

Introduction of the new Provost/VP Academic Affairs – Dr. Lewis Jones

Dr. Walker introduced Dr. Lewis Jones as the new Provost/VP Academic Affairs and discussed his credentials and experience from previous positions. The group welcomed Dr. Jones to the campus.

BOG Training – Dr. Albert Walker

Dr. Walker briefly discussed the state law requiring board members to attend training in order to remain on the Board. The group was reminded that three (3) hours of training credit must be obtained within the first six (6) months, and six (6) credit hours must be obtained within two (2) years. The group was reminded that some training is available online and some training is available by conference call. Dr. Walker minded the group that cars from the motor pool will be made available for BOG members to attend training sessions.

Swearing in of New Board Members

Ms. Barilla, Notary Public, swore in Dr. Norman Mirsky (faculty representative) and Dr. Sarita Rhonemus (classified representative) as new members of the Board of Governors.

Approval of the Consent Agenda – Vice Chair Larry Ratliff

Mr. Ratliff asked for a motion to approve the Consent Agenda. A motion was made (NKantor/RTopping) to approve the Consent Agenda. Dr. Mirsky asked that the minutes reflect the approval of the Revised Strategic Plan in the Consent Agenda. A motion was made (RPerkinson/RBezjak) to approve the Strategic Plan as presented in the Consent Agenda. Motion carried. Motion carried to approve the Consent Agenda.

The Consent Agenda contained the following items:

- President's Report

- Enrollment Report as of August 18, 2011

   o BSC Homecoming Schedule

   o Tuition Waiver Annual Report

- Financial Report

   o Capital Projects Report and Resolution to Approve

- Cabinet Reports

   o Media Relations Report

   o HR Hiring Activity for July 1, 2010 – June 30, 2011

   o Institutional Advancement & Planning Report

   o Institutional Research and Effectiveness – information on HLC Accreditation visit

   o Revised Strategic Plan 2008-2013

Upon Mr. Kantor's request the enrollment figures were discussed with an estimate of 2,400 students expected to be enrolled for the fall semester. International student enrollment is up from last year, but a final number has not been determined. Dr. Jones discussed increased enrollment for the Beckley campus for the fall semester.

Ms. Johnson discussed the Capital Projects List and the reasons why the projects are placed in the order presented. Discussion followed.

Mr. Kantor reviewed various points from the Strategic Plan and stated that every effort should be made to partner with Southern WV Community and Technical College. Dr. Walker discussed the two agreements with SWVCTC (Criminal Justice and Education) already in progress. Discussion followed of various aspects of the Strategic Plan with Dr. Anderson answering member's questions.

Ms. Johnson and Dr. Tom Blevins discussed the technology of Mahood Hall and the opportunities for the students and the community to receive courses or hold meetings via technology. Discussion followed.

Update on the HLC Re-affirmation of Accreditation – Dr. Tracey Anderson

Dr. Anderson made a Power Point presentation on the process the institution has gone through for the accreditation Self -Study. She reviewed information that may be requested during the HLC Re-accreditation team visit and answered questions from the group. She announced the HLC team will be having a lunch meeting with the BOG on Monday, September 12, 2011 from 11:30 a.m. to 1:00 p.m. in the BSC Private Dining Room.

Executive Session

Vice Chair Larry Ratliff informed the group that an executive session is necessary and asked for a motion. A motion was made (NKantor/RTopping) to go into executive session. Motion carried.

Mr. Ratliff called the meeting back into regular session and turned the floor over to Dr. Walker. Dr. Walker announced that at the end of September he will be resigning as President of Bluefield State to take a president's position in Missouri. Mr. Kantor stated that special meetings will be necessary to appoint an interim president and then to hire a full-time president.

Next Meeting Date – October 20, 2011

With no further business to discuss, the meeting was adjourned at 8:30 p.m.

Respectfully submitted,

Anita Barilla