October 15, 2009
BLUEFIELD STATE COLLEGE
Board of Governors
October 15, 2009
Members Present: Mr. Larry Morhous, Mr. Roger Topping, Rev. James Palmer, III, Mr. Richard Bezjek, Ms. Lisa Neel, Mr. Craig Cardwell, Ms. Angie Lambert
Mr. Sylvester Myers, Mr. Larry Ratliff
Members Absent: Ms. Gloria Stephens, Ms. Anne Taylor, Mr. Robert Perkinson, Jr.
Staff/Guests: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Ms. Christina Brogdon, Mr. Roger Owensby, Ms. Anita Barilla, Ms. Deirdre Guyton, Mr. Carl Boyd, Mr. Orlando Henderson, Mr. Joe Lewis, and other members of the BSC Alumni Association
Welcome and Call to Order
Chairman James Palmer called the meeting to order at 7:00 p.m. in the Othello Harris-Jefferson Student Center Private Dining Room and welcomed all in attendance.
Approval of the Consent Agenda
A motion was made (LMorhous/ALambert) to approve the Consent Agenda. Motion carried.
Dr. Walker called the group’s attention to the information contained in the packet received earlier concerning the training of Board members. A training session on Finance will be held in November. The Chancellor will have at least two training opportunities a year for that training to be completed as mandated by legislation.
Mr. Bezjak and Mr. Topping attend an orientation session during the President’s Cabinet meeting to become better acquainted with the college.
The Oath of office was administered to Mr. Roger Topping and Mr. Richard Bezjak by Ms. Anita Barilla, Notary Public.
Finance Committee Report – Mr. Larry Morhous, Mr. Larry Ratliff, and Ms. Anne Taylor
Mr. Morhous stated that the institution is in good financial shape but due to the state of the economy the college must be very frugal in spending decisions. He informed the group that the committee and the college continue looking for ways to economize and continue to look at various alternatives in regard to funding of salaries, etc. He commented on the great asset the college is to the community. This Committee will continue to monitor and make reports to the Board on a regular basis.
Update on Audits (Legislative and Financial) – Ms. Shelia Johnson
- The Financial Audit has been completed for the year ending June 30, 2009. The final report is expected in the next two weeks.
- The Legislative Audit – the college continues to make changes on issues outlined in the Legislative Audit. Ms. Johnson reported that the audit of the motor vehicle pool across the state revealed that the President’s vehicle which travels from home to the campus should be assessed for the personal use of that vehicle. The 600 miles traveled this year will be reported as taxable income. The two security vehicles are exempt because these individuals are on duty 24 hours and licensed to carry a weapon.
Policy Revisions – Ms. Shelia Johnson
Ms. Johnson requested approval of the three policies which received no significant comments during the 30-day comment period.
- Policy #7: Assessment, Payment, and Refund of Fees
- Policy #29: Purchasing
- Policy #34: Disposition of Obsolete and Unusable Equipment, Surplus Supplies and Other Unneeded Materials for Bluefield State College
A motion was made (LNeel/LMorhous) to approve all three policies. Motion carried.
Updated Information on Enrollment – Mr. John Cardwell
Mr. Cardwell announced that we have the highest enrollment since becoming a baccalaureate institution. He reviewed the current data and informed the group there is a 6.5% increase over last fall with a projected enrollment of 2,050 students by the end of the fall term.
Strategic Plan Update – Dr. Tracey Anderson
A copy of the Revised Strategic Plan was included in the materials sent to the Board members earlier. Dr. Anderson informed the group that a year one report will be given to the Board at the December meeting and revisions will be provided over the next five years. She discussed the possibility that some goals may be harder to achieve due to state budget cuts and reductions in Title III funding, but revisions will be made periodically as needed. She reminded the group that the Strategic Plan will be a key piece of information for the Higher Learning Self Study accreditation visit. Dates for the visit have been submitted and will be reported when approved.
H1N1 Flu and Campus Plans – Dr. Don Smith and Mr. John Cardwell
Dr. Smith called the group’s attention to the Plan included in the packet sent out earlier to the Board. He reviewed the Plan and the various levels in the event of an outbreak. He informed the group that basic safeguards have been posted and antibacterial hand sanitizers have been placed in classrooms with additional cleaning procedures put in place across campus. Dr. Walker reviewed precautions being taken in the Athletic Department. He introduced Mr. Roger Owensby and announced to the group that he will be working as Interim Athletic Director during the illness of Mr. Terry Brown. Mr. Eric Guyton will be working as the Golf Coach.
Presentation by BSC Alumni Association: Student Housing
Mr. Orlando Henderson, Chairperson of the Committee to Restore Housing on Campus, and Mr. Joe Lewis, President of the Bluefield State College National Alumni Association, provided the group with some background and the concern of the Alumni Association that on-campus housing is needed at Bluefield State College. He reviewed some of the issues related to off-campus housing and asked that the institution reconsider doing a feasibility study for on-campus housing. Discussion followed.
Chairman Palmer encouraged the Alumni to contact contractors who have shown an interest in presenting a plan for housing and set up a time for presentation to the Board.
Next Meeting Date – December 10, 2009
With no further business to discuss, the meeting was adjourned at 8:00 p.m.