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February 12, 2009

Categories 2009

BLUEFIELD STATE COLLEGE
Board of Governors
February 12, 2009


Members Present: Ms. Gloria Stephens, Mr. Larry Morhous, Mr. Norris Kantor, Ms. Anne Crowe, Rev. James Palmer, III, Dr. Lyn Guy, Mr. Daniel Frost, Mr. Erik Guyton, Ms. Angie Lambert, Mr. Sylvester Myers, Mr. Larry Ratliff
Staff/Guests: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Don Smith, Ms. Shelia Johnson, Ms. Karen Harvey, Ms. Leah Taylor, Ms. Anita Barilla, Ms. Deirdre Guyton, Ms. Lisa Neel, Mr. William Williams, Mr. Orlando Henderson, Ms. Theresa Kirk

Welcome and Call to Order – Mr. Norris Kantor
Chairman Norris Kantor called the meeting to order at 7:00 p.m. in the BSC Othello Harris-Jefferson Student Center and welcomed special guest Ms. Theresa Kirk, Esq., Executive Director of the West Virginia Ethics Commission.
WV Ethics Commission Presentation: Executive Director Theresa Kirk, Esq.
Ms. Kirk reviewed the evolution of the Ethics Acts and the make-up and purpose of the Ethics Commission and informed the group that she is traveling to all institutions for training on the Ethics Act. She reviewed standards in the Ethics Act and possible violations and the procedures for reporting offenses.
Consent Agenda
  A motion was made (LMorhous/JPalmer) to approve the Consent Agenda. Mr. Frost informed the group that corrections needed to be made to the minutes. The group agreed to discuss the minutes to the December 11, 2008 meeting under the Agenda item “Other”. Motion carried. The Consent Agenda was approved.
Discussion Agenda
Special Finance Committee Report – Board Members Larry Ratliff and Larry Morhous
Mr. Morhous reported that he and Mr. Ratliff met with Ms. Johnson and worked on a workable agenda and plan to meet on a monthly basis. Mr. Morhous reported that they took a tour of the campus security area and met the personnel there. He reported that they plan to tour different areas of the college to become familiar with the institution and the special needs of the college.
Other
Mr. Kantor informed the group that questions concerning the Board material may be addressed in advance of the meeting since the material is received a week in advance. This includes any corrections to the minutes.
Mr. Frost questioned the December 11, 2008 minutes in the area of “Other”. He stated that “Mr. Frost gave a report on NRCTC classes offered on the BSC campus” which is in error. He stated that what was said was that NRCTC classes are being held everywhere except on the BSC campus, such as at the Mercer County Vocational Technical School.
Secondly, Mr. Frost corrected the December 11, 2008 minutes to read that he had questioned why the institution is still paying the salary of the Director of the BSC Research and Development Corporation, because the Board only voted to pay it for one year.
 Mr. Frost distributed a cartoon depicting Concord University, Bluefield State College, and New River Community and Technical College.
Ms. Deirdre Guyton introduced Mr. Orlando Henderson, President of the Cincinnati Chapter of the BSC Alumni Association, and Mr. William Williams, a member of the Washington BSC Alumni Association and also a Human Rights Commissioner for the State of West Virginia. Mr. Williams and Mr. Henderson spoke to the Board on the importance of having dorms available on campus for students attending BSC.  Mr. Kantor reviewed research done in the past and the cost of building dorms in relation to the possible income generated from students. Mr. Myers discussed the need to have a feasibility study encompassing the surrounding counties to see how many students will attend the college if dorms are available. This procedure should be conducted periodically and a presentation made to the Governor. Ms. Johnson informed the group that according to state policy, student housing is considered an auxiliary and should be self sufficient and that state government would not fund a dormitory for any institution. Institutions are expected to raise private funding for student housing. Discussion followed.  A motion was made (EGuyton/LMorhous) to consider a feasibility study for dormitories at Bluefield State College.  Motion carried. Mr. Kantor agreed to contact Brown Edwards for the cost of a feasibility study. A report will be made at the next meeting.
Ms. Stephens asked about the article in the newspaper concerning the Legislative Audit and asked for an explanation. Ms. Johnson reviewed the report from the Legislative Auditors and steps taken to correct the issues sited. Discussion followed. 
   Mr. Frost distributed the Catastrophic Leave Policy #35 and discussed an issue with the donation of sick leave from one employee to another employee. He called the Board’s attention to the statement on the leave form that reads “Sick leave donations may only be used through the donors last day of active employment.” Discussion followed. Mr. Kantor stated that more research is needed to interpret the policy before discussion or decisions can be made. Mr. Frost asked that the policy be reviewed to determine how the specific statement came to be placed on the form and if it is a valid statement.
 Mr. Frost requested that the classified employee salary schedule be fully funded as per the Salary Policy adopted by the Board. Mr. Kantor asked that Ms. Johnson have a report ready at the next meeting. Ms. Johnson reported that the Legislature is in session until April 11, 2009 and that the budget will not be available until after the session is done.
Next Meeting Date – April 16, 2009
With no further business to discuss, the meeting was adjourned at 9:09 p.m.

Respectfully submitted,
Anita Barilla