October 16, 2008
BLUEFIELD STATE COLLEGE
Board of Governors
October 16, 2008
Members Present: Mr. John Shott, Ms. Gloria Stephens, Mr. Larry Morhous, Mr. Norris Kantor, Ms. Anne Crowe, Mr. Daniel Frost, Mr. Erik Guyton, Ms. Angie Lambert, Mr. Larry Ratliff
Members Absent: Mr. James Palmer, III, Dr. Lyn Guy, Mr. Sylvester Myers
Staff/Guests: Chancellor Brian Noland, Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Dr. Sapphire Cureg, Ms. Karen Harvey, Ms. Leah Taylor, Ms. Anita Barilla, Ms. Lisa Neel, Dr. Bernie Dragich, Dr. James Voelker and students from the BSC American Government class
Call to Order – Chairman Norris Kantor
Mr. Kantor called the meeting to order at 7:00 p.m. in the MountainView Student Residence and Conference Center in Bluefield, WV.
Approval of Minutes – August 21, 2008
Mr. Kantor asked for a motion to approve or for corrections to the August 21, 2008 minutes. A motion was made (LMorhous/EGuyton) to approve the minutes as written. Motion carried.
Administration of the Oath of Office
Ms. Anita Barilla, Notary Public, conducted the Oath of Office for Mr. Larry Ratliff as a new member to the Board of Governors.
Chancellor Brian Noland – WV HEPC
Dr. Noland reviewed statistics which affect higher education in West Virginia and opportunities for Bluefield State College to make positive changes for the future of West Virginia higher education.
- Change deadline date for submitting the FAFSA from March 1 to an April deadline.
- Three thousand students met the March 1 FAFSA deadline but failed to fill out the secondary form to apply for additional funding.
- Dr. Noland complimented Bluefield State employee, Ms. Sarita Rhonemus for the work being done with low income students making a college education possible.
- Need to start with seventh graders to instill the vision that college is possible and realistic.
- Administration of placement exams must be given earlier in high school in preparation for college courses to assist students in achieving college readiness while still in high school. Collaboration with public education is essential.
- Responsibility of the institution to make certain students have all the resources necessary to be successful in improving graduation rates.
- Improve assessment activities and early alerts to prevent students from falling behind.
- Greatest challenge facing West Virginia is to improve baccalaureate degree educational attainment rates. Implementation of the BSC Strategic Plan is critical to success but must be data driven to make a difference. Discussion followed.
President’s Report – Dr. Albert Walker
- Annual International Student Cookout was a great event attended by approximately 60 international students, faculty, staff, and administration.
- Special recognition of Ms. Anne Spencer, poet of the Harlem Renaissance. The observance took place on October 3-4, 2008 in Bramwell, WV.
- 2008-2009 Core Institutional and Unit Goals – Dr. Walker informed the group that all goals are reflective of the BSC Strategic Plan. He reviewed and expanded on a few of the Core Goals.
- Re-affirmation of HLC/NC accreditation – Dr. Walker announced that Dr. Tracey Anderson will be serving as the Chair of the Steering Committee. Orientation will be done for members of each committee. Board members will be encouraged to join campus personnel at the Higher Learning Commission Conference in April 2009 in order to better understand the accreditation process.
Financial and Administrative Affairs – Ms. Shelia Johnson
Update on Campus Audit Activities
- Legislative Auditors have been on campus since last September and are thoroughly reviewing procedures. Most items requested have been completed but staff is not available to complete all items requested by the auditors. The auditors are agreeable to a compromise by conducting randomly selected audits.
- Other audits are for both BSC and NRCTC. Federal programs audit has been completed. Financial audits are late but should be finished next week. Ms. Johnson discussed the need for auditors from the outside to work with financial procedures. She will be checking further into this possibility.
- Ms. Johnson called the group’s attention to the information received prior to the meeting and reviewed some of the data. She reported in a recent CFO conference call the institution was advised that a budget cut will probably take place mid-year. She discussed the increase in utilities and other expenses to the institution and stressed the need to be cautious in spending practices. A consultant will be used for advice on a salary analysis. Discussion followed. Chairman Kantor appointed a Finance Committee to be made up of Ms. Anne Crowe, Mr. Larry Ratliff, and Mr. Larry Morhous to work with Ms. Johnson on an in-depth study and bring a report back to the Board.
Student Affairs and Enrollment Management – Mr. John Cardwell
- Currently preparing for spring registration.
- 1,925 students is the projected enrollment for fall.
- Border county enrollment has grown from 34 students to 146 students currently enrolled. A recruiter has been hired to cover the new recruiting area.
- “Smarthinking” – a new online tutoring program to assist students with tutoring needs. Mr. Cardwell discussed the difficulty in finding qualified tutors in several areas of course work.
- “DegreeWorks”– an online degree auditing program faculty/students can use to assess progress toward chosen degree major. Enrollment management is currently going through the final stages of training and hope to have the program in place by the spring semester.
- HEPC Retention Grant – 300 students participated in the first activity called “Up Late at State” night. Enrollment management is working to engage students in campus activities outside of the curriculum in an effort to increase retention rates.
- Homecoming – activities have been outstanding and will conclude with the Coronation on Saturday at the Elks Club.
- Currently working with six community colleges in Virginia and New River Community and Technical College in West Virginia to bring more junior and senior level students to BSC for a four year degree.
- International student enrollment has grown from 13 students in the past to 62 students currently.
Academic Affairs – Dr. Don Smith
- Approval from the Chancellor to initiate planning for establishment of a Bachelor of Science in Health Services Management. Dr. Smith reviewed several other programs in the planning stages for baccalaureate degree program in Recreation and Leisure Studies and an Information Systems Management baccalaureate degree program. Seven more specializations or minors will be proposed.
- Wind Power – Mr. Roy Pruett, instructor in BSC Engineering Technology, and several technology students are researching the possibilities of placing a windmill somewhere in the area to provide some of the electricity needs of the college and of research and instructional possibilities.
Multicultural Affairs – Dr. Sapphire Cureg
- WV Humanities Council Grant Award – fully funded at $15,000.
- HEPC Social Justice Grant Award – fully funding at $15,000.
- April 10, 2009 – Festival of Cultures – various countries will be showcased by the BSC International students. The City of Bluefield, Greater Bluefield Chamber of Commerce, and the Rotary Club will be assisting with the planning of this event.
Human Resources – Ms. Leah Taylor
- All policies and procedures will be reviewed and updated in the coming years.
- All vacant positions have been advertised for terminal degree applicants. When all positions are filled, 67% of the faculty will hold terminal degrees.
Institutional Research and Effectiveness – Dr. Tracey Anderson
- Mission Statement Revision – the statement has been revised to be more concise. The thirty-day comment period ends October 23, 2008. The revised Mission Statement will be presented for approval at a later date.
- Vision Statement – will be using the information obtained in the SWOT Analysis and the Key Performance Indicators identified during the Strategic Planning process. Both the Mission Statement and the Vision Statement will be presented for approval at the February BOG meeting.
- Mr. John Shott encouraged the group to be more aggressive in opposing the proposed water rate increase. He stressed the importance and the impact on the institution in opposing the increasing of utility rates. Discussion followed.
- Chairman Kantor informed the group that he will be implementing a “consent agenda” for the Board meetings in the future. He reviewed with the group how this type of agenda will speed up the Board meetings and be a more effective way to conduct business. This will be implemented at the December meeting.
- Ms. Lambert asked that the Board take a moment of silence in memory of Mr. William Goodman and Mr. Greg Shrewsberry.
Next Meeting Date – December 11, 2008
With no further business to conduct, the meeting was adjourned at 9:15 p.m.