April 17, 2008
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS
April 17, 2008
Members Present: Mr. John Shott, Ms. Gloria Stephens, Mr. Larry Morhous, Mr. Norris Kantor, Ms. Anne Crowe, The Rev. James Palmer, III, Mr. Daniel Frost, Ms. Ashley Froy, Ms. Angela Lambert, Mr. Sylvester Myers
Members Absent: Mr. Jeffrey Forlines, Dr. Lyn Guy
Staff/Guests Present: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Ms. Leah Taylor, Ms. Deirdre Guyton, Ms. Anita Barilla, Dr. James Voelker and students from his BSC American Government class
Call to Order – Chairman James Palmer III
Chairman James Palmer called the meeting to order at 6:45 p.m. at the MountainView Student Residence and Conference Center and welcomed Dr. James Voelker and the students of the American Government class to the meeting. Mr. Palmer reviewed portions of Robert’s Rules of Order and asked that the meeting follow this protocol.
Approval of Minutes – March 20, 2008 and April 7, 2008 Meetings
Mr. Palmer asked for corrections or a motion to approve the minutes from the March 20, 2008 Board of Governors meeting. A motion was made (LMorhous/JShott) to approve the minutes as written. Motion carried.
Mr. Palmer asked for corrections or a motion to approve the minutes from the Special April 7, 2008 Board of Governors meeting. A motion was made (LMorhous/AFroy) to approve the minutes as written. Motion carried.
President’s Report – Dr. Albert L. Walker
- Soccer Club status – this year marks the start of the college’s efforts to start a club level male and female soccer program. At this time there are no intercollegiate athletic-level competitions being played, but instead are playing other groups with similar status.
- Higher Learning Commission meeting – Dr. Walker informed the group that the formal Higher Learning Commission accreditation site visit to BSC will be in 2011 with the report to be received in 2012. April 11-15, 2008, a group from the college – Mr. Daniel Frost, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tammy Ferguson, Dr. Tracey Anderson, Dr. Felica Blanks, and Dr. Walker – went to Chicago, IL to go through the standards and to meet the coordinator for our visit. Dr. Walker discussed some of the information learned at the conference.
- Commencement will be May 10, 2008 at the Brushfork National Guard Armory. Dr. Walker asked that all members of the Board make arrangements for graduation regalia with Ms. Barilla.
- The BSC Alumni Association National Conference will be July 24-27, 2008 in Columbus, Ohio. Dr. Walker asked any persons interested in attending to call Ms. Deirdre Guyton for more information.
- HEPC is planning to conduct Board of Governors training on August 22-23, 2008 at Stonewall Resort in Roanoke, WV. Formal invitations will be sent in late April or early May.
Financial and Administrative Affairs – Ms. Shelia Johnson
- Ms. Johnson reviewed the Cash Basis Report with the group.
- Federal Financial Aid disbursements were $332,000 in additional Pell and $459,000 in Direct Loan funds. Ms. Johnson compared these figures to those from last year.
- Special Fees – Ms. Johnson reported that in the last meeting the special fee for Radiologic Technology was omitted from the fee requests. She pointed out that an increase of $75 (making the total fee $175) is proposed for drug testing and other program costs. A motion was made (NKantor/AFroy) to approve the proposed 2008-09 fee increase. Motion carried.
- Ms. Johnson discussed the provisions in HB3215 which has specifications for the separation of administratively linked institutions. She informed the group that information received since the last meeting states that the provisions pertain only to institutions that are preparing to separate and will soon have separate governing boards and does not apply to BSC and NRCTC since NRCTC already has a separate governing board. She stated that whenever NRCTC feels confident enough to have a true separation they have the authority to move forward. Discussion followed. Ms. Stephens suggested a committee be established to address concerns and to safeguard against harm to BSC during the transition. She recommended that the committee return to the BOG with recommendations. The committee will consist of Chairman James Palmer, Vice Chair Norris Kantor, Mr. Daniel Frost, Mr. John Shott, and Dr. Albert Walker (ex-officio).
- Mercury Clean-up Update – Ms. Johnson reported that all mercury that was detected in the PE Building has been cleaned up and the company doing the work is no longer on campus. She informed the group that the BSC Alert System worked very well to alert faculty, students, and staff of the situation. The testing and clean-up revealed some ventilation problems and other issues which will be addressed. The total cost will be $85,000 which, even though not covered by insurance, has been submitted for review.
Student Affairs and Enrollment Management – Mr. John Cardwell
- BSC honor societies are presently inducting students and celebrating achievements.
- Spring enrollment currently is 1,740.
- First summer session has 336 students currently preregistered. Second summer session has 215 registered at this time.
- Fall 2008 has 846 students currently preregistered. Mr. Cardwell reported that there has been an increase in applications of international students.
- BSC is one of two institutions in the state to be awarded a $15,000 HEPC grant for student retention.
- Student Admission Entrance Requirement Changes for Health Science Program – Mr. Cardwell reported that faculty in the School of Allied Health Sciences reviewed the information very carefully and feel that the changes will identify the best qualified students for the programs. Mr. Cardwell reviewed some of the changes for the group. Discussion followed. A motion was made (DFrost/NKantor) to approve the revised admission requirements for the A.S. in Radiologic Technology, the A.S. in Nursing (AD), and the A.S. in Nursing (LPN-AD) effective for the 2009 admission cycle. Motion carried.
- Mr. Cardwell informed the group that a potential of 333 students are eligible for graduation on May 10.
- Job Fair was very successful with employers highly interested in BSC students for employment.
Institutional Research and Effectiveness – Dr. Tracey Anderson
- Dr. Anderson called the group’s attention to the draft copy of the BSC Strategic Plan included in the Board’s information. She stated that the Plan will be in accordance with the HEPC Master Plan and the Compact Reporting Elements. She stated that final revisions will be made and presented at the May BOG meeting. Dr. Anderson informed the group that once the Strategic Plan is finished the BSC Mission Statement should be reviewed. Discussion followed. Mr. Kantor spoke to the group about the need for guidelines for the dispersal of funds received from grants and also a set of guidelines for intellectual property. These guidelines will encourage faculty to do research and write grants because incentives will be apparent. Dr. Anderson stated that these will be addressed in the Strategic Plan. Discussion followed.
- The BSC Fact Book – Dr. Anderson called the group’s attention to the Fact Book included in the information provided the Board. Data for this document was collected from reports submitted to the Higher Education Policy Commission and through IPEDS.
Multicultural Affairs – Presented by Ms. Leah Taylor in the absence of Dr. Cureg
- Ms. Taylor called the group’s attention to the Revised 2008 Affirmative Action Plan and explained that the document has gone through the appropriate approval process and is presented to the BOG for their information.
Motion was made (DFrost/JShott) to go into Executive Session at 8:15 p.m. Motion carried.
Motion was made (DFrost/NKantor) to return to regular session. Motion carried.
Chairman Palmer announced that at the April 7, 2008 BOG special meeting the group learned of the passing of Mrs. June O. Shott. A committee consisting of Mr. Norris Kantor, Ms. Ashley Froy, and Ms. Anne Crowe was appointed at that time to draft a resolution in honor of Mrs. Shott. Mr. Palmer read the resolution aloud and thanked the committee. (Resolution attached)
Mr. Frost stated that he had a copy of the agenda which had “faculty and staff salaries” listed for discussion. He stated, however that the topic had been removed from the present agenda. He reviewed the list of institutions in the state that have fully funded or will soon fully fund the classified salary schedule and asked why BSC classified staff salaries are not being discussed at this meeting. Ms. Johnson informed the group that, with the transition and separation of New River Community and Technical College to an independent institution, she did not have essential financial information needed to discuss salaries increases at this time.
Next Meeting Date – May 15, 2008
With no further business to discuss, the meeting was adjourned.
MEMORIAL TO JUNE OBLINGER SHOTT
We were distressed to learn of the death of June Oblinger Shott on Monday, April 7, 2008. June Shott was an outstanding resident and citizen of Bluefield, West Virginia, who truly believed in the old maxim of “it is better to give than to receive.” Throughout her adult life, she willingly and graciously participated in a multitude of local and regional charitable events which are far too numerous to list. Following the death of her husband, Ned Shott, she continued the benevolent giving to educational and charitable organizations throughout southern West Virginia and southwest Virginia that they had done prior to Ned Shott’s death. Some of the recipients of her generosity were the City of Bluefield, Bluefield State College, Bluefield College, Concord University, Virginia Tech, West Virginia University, to name but a few.
Not only was June Shott a major contributor to worthy causes, she also willingly devoted hours of her time to serve on a multiplicity of boards, such as the Board of Directors of Bluefield Regional Medical Center, the Board of Directors of Bluefield State College Foundation, Mercer Health Right, to name but just a few. Not only was she generous with both her time and her money, but she was a friendly, caring, outgoing individual who derived great pleasure from serving others and working for community betterment. June Shott was a fully committed individual who truly believed in service above self.
In June Shott, Bluefield State College had a friend who could be counted upon to give good, sound advice and who wanted to see the College continue to grow and benefit not only for its students and faculty, but for the entire area in which it serves.
Our sister served her fellow human beings with honesty, keen wit, good humor, and a warm, friendly personality.
THEREFORE, BE IT RESOLVED that Bluefield State College Board of Governors does hereby record its deep gratitude for the life of June Oblinger Shott and for the privilege we have had to share in the joy of her help, counsel and support.
The Secretary is requested to transmit copies of this resolution to the family of June Oblinger Shott.