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March 20, 2008

Categories 2008

March 20, 2008

Members Present: Mr. John Shott, Ms. Gloria Stephens, Mr. Larry Morhous, The Rev. James Palmer, III, Dr. Lyn Guy, Mr. Daniel Frost, Ms. Angie Lambert
Member Absent: Mr. Jeffrey Forlines, Mr. Norris Kantor, Ms. Anne Crowe, Ms. Ashley Froy, Mr. Sylvester Myers
Guests/Staff Present: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Ms. Shelia Johnson, Dr. Tracey Anderson, Ms. Karen Harvey, Ms. Leah Taylor, Ms. Anita Barilla, Mr. Gerald James, Dr. Bernadette Dragich, Ms. Deirdre Guyton, Ms. Lisa Neel

Call to Order – Chairman James Palmer III
Chairman James Palmer called the meeting to order at 7:00 p.m. in the Bluefield State College Othello Harris-Jefferson Student Center Private Dining Room.
Approval of Minutes – February 21, 2008 Meeting
Mr. Palmer asked for corrections or a motion to approve the February 21, 2008 Board of Governors minutes. Mr. Frost asked that the minutes reflect that “classified employees were assured that no downgrades in salaries will occur because of the split of the two institutions.” He also asked that the word “detrimental” be changed to “hindrance.”  He stated that the accreditation is hindering BSC from offering courses from the Business program on the Greenbrier campus. A motion was made to approve the minutes with the corrections noted (LGuy/LMorhous). Motion carried.
President’s Report – Dr. Albert L. Walker
- Dr. Walker called the group’s attention to an article written by Dr. Brian Noland, Chancellor HEPC, entitled Charting the Future for Higher Education in West Virginia.
- 2007-2008 Special Presidential Goals – Second Quarter Report March 2008- Dr. Walker informed the group that an error was made in the original document distributed earlier in the BOG packets.
- Dr. Walker introduced Mr. Gerald James to discuss the MountainView Student Residence and Conference Center (former Upper-Classman II). Mr. James informed the group that there will be a grand opening held on March 25, 2008. He updated the group on improvements to the facility, the total number of students housed there, and the improvements to the kitchen, and upgraded security cameras.  The sign has been changed and will be unveiled at the grand opening.
- Mr. Jim Nelson reviewed the various legislative bills that may affect higher education. Discussion followed.
Financial and Administrative Affairs – Ms. Shelia Johnson
- Ms. Johnson reviewed the Financial Report included in the group’s packet and discussed various pieces of information.
- Ms. Johnson informed the group that Governor Manchin’s proposed budget included the additional $952,000 added to BSC’s base budget. However, the Governor is enacting his line item veto powers and the budget has not been signed.
 Capital Projects – BSC is included in the High Priority Capital projects. Ms. Johnson reviewed the various allocations for BSC in this document.
- Fire Alarm upgrades.
- Elevator upgrade in Mahood.
- Heating and cooling upgrades.
- Energy assessment.
Tuition and Fees
- Ms. Johnson called the group’s attention to the packet with the BSC Budget Committee’s recommendations. Ms. Johnson reviewed the information with the group and discussed the various requests for increased fees from the campus community. Ms. Johnson also reviewed the increases in various utilities and BANNER costs. The Budget Committee has recommended a 5% increase in tuition and fees. However, Ms. Johnson informed the group that due to several factors to which the Budget Committee did not have access at the time of the meeting, she is requesting an increase of 7.23%.  Discussion followed.  The motion was made (LMorhous/LGuy) to increase tuition and fees by 7.23%. Motion carried.
- Ms. Johnson recommended an increase in the non-resident fees to 5% and the metro fee to 5.22% which is slightly more than the in-state and less than the out-of-state. Motion was made (LGuy/LMorhous) to accept the recommendation. Motion carried.
- Modification of Border County Tuition and Fees Proposal - Mr. Cardwell called the group’s attention to the Proposal to Modify the Current Border County Tuition and Fees received earlier in the BOG packet and reviewed the information. He explained that this modification would enhance and expand the border county tuition opportunities to several Virginia counties and surrounding areas. Discussion followed. A motion was made (LGuy/DFrost) to accept the proposal.  Motion carried.
Student Affairs and Enrollment Management – Mr. John Cardwell
- Early registration for summer and fall terms will begin on Monday, March 24, 2008.
- Mr. Cardwell reported that the fall and spring recruiting term has been very successful and the quality of potential students is well above those in the past. This increases the opportunity for better retention and graduation rates.
- Spring student enrollment is 1,770 at this time. Last year’s spring enrollment was 1,745. Articulations will be done with community colleges in the expanded border regions which will increase enrollment for the fall term.
Institutional Research and Effectiveness – Dr. Tracey Anderson
- Strategic Plan Update – Dr. Anderson reported that the committee continues to meet but has broken into smaller groups to work on goals. HB3215 will require institutional master plans and compacts to focus on achieving the State goals, objectives and priorities. Dr. Anderson stated that the group has started looking at the Master Plan and the Compact Reporting Element from HEPC so that these may be addressed in the BSC Strategic Plan. 
- Dr. Walker announced that several personnel will be attending the Higher Learning Commission’s Conference on Accreditation on April 12-14, 2008 in preparation of the 2012 accreditation visit to Bluefield State College. The Strategic Plan is very important to the overall accreditation to the institution.
Human Resources – Ms. Leah Taylor
Ms. Taylor informed the group that the end of the 30 day comment for the Bookstore Return Policy #45 will be in the middle of the week. She asked that the group approve the policy so the policy may go into effect by April 1, 2008. A motion was made (DFrost/LGuy) to accept the Bookstore Return Policy #45. Motion carried.
Institutional Advancement and Planning – Ms. Karen Harvey
- Gala/Auction – Ms. Harvey thanked all employees who helped to make the auction a success. Final amount raised at the auction was $15,438. Of this amount, $10, 737.94 will go into the BSC Foundation Unrestricted Annual Fund. Dr. Walker informed the group that this function strengthened the relationship between BSC and the community.
- Neighborhood Investment Program has been renewed through the year 2011 and has been given an additional $500,000. The entire amount of money available for the NIP is $2,500,000. From March 5 through April 1 gifts may not be solicited. After this period $8,000 credits are still to be distributed.
Executive Session
A motion was made (LMorhous/DFrost) to go into executive session at 8:49 p.m. Motion carried.
A motion was made (DFrost/LGuy) to return to regular session at 9:18 p.m. Motion carried.
Ms. Angie Lambert distributed material showing the most recent data from the “Chronicle of Higher Education” on salary increases across the nation and reviewed the information with the group.
Next Meeting Date – April 17, 2008.
With no further business to discuss, a motion was made (DFrost/LGuy) to adjourn the meeting at 9:21 p.m.

Respectfully submitted,
Anita Barilla