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February 21, 2008

Categories 2008

February 21, 2008

Members Present: Mr. John Shott, Ms. Gloria Stephens, Mr. Larry Morhous, Mr. Norris Kantor, Mr. James Palmer III, Dr. Lyn Guy (via conference call), Mr. Daniel Frost, Ms. Angie Lambert, Mr. Sylvester Myers
Members Absent: Mr. Jeffrey Forlines, Ms. Anne Crowe, Ms. Ashley Froy
Guests/Staff: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Dr. Sapphire Cureg, Ms. Karen Harvey, Ms. Leah Taylor, Ms. Anita Barilla, Ms. Lisa Neel, Mr. Chris DeWeiss.

Call to Order – Chairman James Palmer
Chairman Palmer called the meeting to order at 7:00 p.m. in the Bluefield State College Othello Harris-Jefferson Student Center Private Dining Room.
Ms. Anita Barilla, Notary Public, conducted the Oath of Office for Mr. Sylvester Myers as a new member to the Board of Governors.
Approval of Minutes – November 15, 2007 (No December 2007 and January 2008 meetings)
A motion was made (LMorhous/NKantor) to approve the minutes of the November 15, 2007 as written. Motion carried.
President’s Report – Dr. Albert Walker
- Dr. Walker announced that Dr. Brian Noland, Chancellor, WV Higher Education Policy Commission, would not be able to attend the meeting. The one time funding of $952,000 BSC received as a result of losing Title III funding has now been placed in the Higher Education Policy Commission’s proposed overall budget and will be placed in BSC’s base budget and will not have any restrictions for use. At this point there has been no opposition in the Legislature.
- Dr. Walker reported that the community colleges are asking to be relieved of the linkage to the four year colleges. Some of the institutions have now been accredited and their accrediting bodies are recommending that they not remain in the administratively linked status.  He reported that with the level of entanglement there will be a time of transitioning needed. Mr. Frost asked how this would affect the classified employees and the administrative personnel who work for both BSC and NRCTC. Dr. Walker replied that some job responsibilities will need to be adjusted but that it is too early to know exactly what will need to be done.  He stressed that this should not be an abrupt change that would be detrimental to the students.  Mr. Frost state that classified employees had been told that they would be doing the same job and they were not upgraded. He stated that if the classified employees continue to do that same jobs after the split than why should be they be downgraded.  Now that the institutions may be divided, Mr. Frost stressed the need to keep classified employees affected at the same level of employment.
Financial and Administrative Affairs – Ms. Shelia Johnson
- Mr. Chris DeWeiss of Suttle & Stalnaker was in attendance to review the Audit Report with the group. He explained how the audit process was conducted and reviewed the financial information and reported that BSC received a clean report. Mr. DeWeiss commended Ms. Johnson and her staff for an outstanding job of collecting and organizing information for the audit and he reviewed recommendations made by the auditors.
- Ms. Johnson reviewed the financial report as of December 2007. She discussed the contracted services between BSC and NRCTC and the challenges expected in the transition from being administratively linked to being separate institutions.
- Ms. Johnson called the group’s attention to the Governor’s Proposed Budget and reviewed some of the line items for BSC.
- College Budget Committee met on Friday, February 8, 2008. This committee was established to advise the BSC President and will be involved in tuition and fees and salary increases in the future. The committee members’ number one concern was for BSC to remain solvent and not harm the institution with the loss of NRCTC funds.
- Mr. Frost asked about hiring faculty for a Business degree program on the Greenbrier campus from the money saved from retired faculty.  Mr. Frost stated that he feels the people’s educational needs are not being met in that area. He stated that he feels that the School of Business Program Accreditation is a hindrance to the growth of the institution. Dr. Walker discussed the need to comply with accreditation standards of the School of Business and the importance of maintaining that accreditation. Discussion followed.
- Ms. Johnson reported that an architect had to be hired to determine the extent of the repairs needed for the PE walkway on both sides of the building. She informed the group that the east walkway is finished but will remain closed until spring to avoid salt damage to the new concrete.
- Mahood Hall Renovation – Thompson and Litton architectural firm has done an assessment of the building and gave an estimated cost of $4 million which is much more than expected. Faculty representatives from the School of Business, Ms. Karen Harvey, the BOG Chair and Vice Chair, Dr. Walker, and Ms. Johnson are working on a strategy to secure outside funding for the project.
- Ms. Johnson reported that the RFP for a campus energy assessment is ready to go out.
Enrollment Management – Mr. John Cardwell
- Spring 2008 Enrollment Summary – records show that there is a 94.9% retention rate in the first-time full-time freshman cohort. Previously the highest percentage has been 86%.  He projected that enrollment will be up approximately 25 students compared to last year.
- International student enrollment has increased to 33 students from 13 countries. Dr. Walker reported that a letter has been received from a college in the Caribbean hoping to send prospective nurses to BSC. These will be contract students who will have their tuition paid for by the government of that country. Discussion followed.
- Mr. Cardwell reviewed the enrollment trends over the past four years. He reported that the record shows the highest FTE for the fall 2007 semester compared to previous semesters. There are 314 new students registered in the freshmen class.
- Border County Enrollment – enrollment has grown from 39 students in 2005 to the current enrollment of 121 border county students this semester.
- Mr. Frost discussed information he received about active Army National Guard and military personnel attending college for in-state tuition whether stationed in the country or out of the country. He asked if a special fee could be offered to active military personnel with a program online. Ms. Johnson and Mr. Cardwell stated that special fees must be approved by the Board and then by the state. Mr. Frost stated that, with the approval of the Board, he will research the possibility of a program of this type for active military personnel.
- Mr. Cardwell reported that Enrollment Management is preparing to a complete overhaul of the orientation process to engage the students much earlier and provide mentoring programs. The long-term effect of these changes will be an increase in the retention rate and the success of the students.
Institutional Research and Effectiveness – Dr. Tracey Anderson
- Strategic Plan Update – Since HEPC came out with their Master Plan 2007 – 2012 the BSC Strategic Plan Steering Committee is aligning the BSC Plan with what the Policy Commission has implemented in their plan. She reported that measures have been identified for the Key Performance Indicators. The next step will be to identify one, three, and five year goals for each Key Performance Indicator as well as strategies and timelines. 
Academic Affairs – Dr. Don Smith
- Dr. Smith called the group’s attention to information provided earlier on accomplishments of faculty, students, and overall programs.
- He reported that the percentage of faculty with terminal degrees has increased to 63% from 61.5 % in the past. In order for the institution to offer graduate degrees, 66.6% of the faculty must hold terminal degrees. Dr. Walker reported that he and the Chancellor are planning to propose the introduction of legislation to change the standard to state the terminal degree percentage requirement be held in the discipline where the graduate program is being sought.
- HEPC Master Plan 2007-2012 – Dr. Smith discussed the Compact and the goals and guidelines for the institution. BSC will be required to provide reports to the Policy Commission on the institution’s progress in achieving these goals.
Human Resources – Ms. Leah Taylor
- Revised Grievance Procedure Policy #40 (State Mandated Revisions) – A motion was made (LGuy/DFrost) to put the policy out for 30 day comment. Motion carried.
- Revised Travel Policy #22 (IRS Mandated) – A motion was made (NKantor/LMorhous) to adopt the revised Travel Policy mandated by the IRS. Motion carried.
- Institutional Bookstore Return Policy #45 – A motion was made a motion (NKantor/DFrost) to put Policy #45 out for 30 day comment. Motion carried. 
Next Meeting Date – March 20, 2008
With no further business to discuss, a motion was made (DFrost/LGuy) to adjourn the meeting. Meeting adjourned at 8:30 p.m.

Respectfully submitted,
Anita Barilla