September 20, 2007
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS
September 20, 2007
Members Present: Mr. John Shott, Mr. Norris Kantor, Mr. Jeffrey Forlines, The Rev. James Palmer III, Mr. Daniel Frost, Ms. Ashley Froy, Ms. Angie Lambert
Members Absent: Ms. Gloria Stephens, Mr. Larry Morhous, Ms. Anne Crowe, Dr. Lyn Guy
Guests/Staff: Dr. Albert Walker, Mr. John Cardwell, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Ms. Leah Taylor, Ms. Anita Barilla, Mr. Chris Majors, Dr. Bernadette Dragich, Mr. Ron Holt
Call to Order
Chairman James Palmer called the meeting to order at 7:00 p.m. in the Bluefield State College Othello Harris-Jefferson Student Center Private Dining Room.
Approval of Minutes – August 16, 2007
Mr. Palmer asked for corrections or a motion to approve the August 16, 2007 minutes. With corrections noted, a motion was made (NKantor/DFrost) to approve the minutes as amended. Motion carried.
President’ Report – Dr. Albert L. Walker
- The institution has been notified by U.S. News and World Reports that Bluefield State College is included in “America’s Best Colleges” list for the seventh consecutive year.
- Dr. Walker shared a WV Higher Education Policy Commission resolution approving the $952,295 allocation to replace the loss of Title III funds. He informed the group that efforts will be made to get these funds added to the base budget in the future.
- U.S. Secretary of Education announced that Title III will be increased for FY2009.
- Pell Grants will be increased for the next fiscal year.
- New River Community and Technical College will have their accreditation visit September 24 – 26, 2007. The team will be visiting Bluefield State College due to the two institutions being administratively linked.
- Funding for the Veterans Upward Grant was not approved.
- Progress is being made with the Institutional Research Board (IRB) recommendations.
- Student enrollment is up.
- Homecoming Parade will be on September 29, 2007 at 11:00 a.m.
- SREB/HEPC Social Justice Grant for $10,000 has been awarded to Dr. Sapphire Cureg for Multicultural education.
- Dr. Walker shared a resolution from the BSC Foundation for the creation of a BSC employees and dependents scholarship program.
Financial and Administrative Affairs – Ms. Shelia Johnson
- Ms. Johnson informed the group that the $952,295 allocation is currently a one time funding. The expenditure schedule has been submitted and an RFP will be done to the campus community requesting proposals for funding needs. She reported that the groundwork has been laid for the funding to be added to the base budget.
- Ms. Johnson reviewed the summary of SB 2005 – The Higher Education Cleanup Bill and HB 209 – Supplemental Appropriations Bill.
- Ms. Johnson discussed the revenue collections and reviewed the budget sheet included in the Board information packet. Mr. Frost asked how to put in an RFP to get the classified salary schedule fully funded. Ms. Johnson stated that she felt that would be difficult until the institution is sure that the additional funding will be added to the base budget. Mr. Frost reminded the Board that the enrollment is up and pay raises have not been addressed by the institution even though tuition and fees have been increased over the past few years to fund the salary schedule. Pay raises are due October 1 from the state, but the institution has not put any funding toward the salary schedule as an institution. He reminded the Board that the classified salary schedule is to be fully funded by 2010. Ms. Johnson reported that even though enrollment is up there are at least 200 students who have not paid and the institution must make sure money is available before committing to salary increases. Ms. Johnson stated that if the $952,000 is added to the base budget, the institution will be expected to make a strong commitment to limit tuition and fee increases.
Enrollment Management – Mr. John Cardwell
- Mr. Cardwell distributed packets which included new recruiting materials.
- Student Affairs and Enrollment Management personnel have attended College Day events around the area including Mercer County, McDowell County, Raleigh County, and various others in southern West Virginia.
- Homecoming activities information was shared. Mr. Chis Majors, President of the Student Government Association, invited Board members to the various activities including the Homecoming Parade on September 29.
- Ms. Angie Lambert discussed an organization called H.E.L.P. (Holding Every Life Precious) started by Radiologic Tech students. This organization began at West Virginia University to provide education about suicide. The hope is to head off suicide and provide information with the help of some nationally known speakers to help those who may need assistance. Details have been finalized for an event on November 9 in conjunction with WVU. She reviewed several activities that will be taking place during the semester.
- Mr. Cardwell called the group’s attention to the new student handbook which contains policies and procedures for students.
- Enrollment Update – current paid headcount is 1,685 with a total headcount of 1,894. Current paid FTE is 1474.8 and a total FTE of 1646.4. The goal is to reach the headcount of 2000 for the fall semester.
- Border County Report – currently have 109 students enrolled from border counties. This represents an increase from 80 border county students last year. Mr. Cardwell discussed the need to offer some type of tuition incentive to allow students in southwest Virginia currently enrolled in technology programs to attend BSC. Mr. Forlines suggested that the assessment of the border county initiative due in 2008-2009 be put aside and allow Mr. Cardwell to report when there is a concern. Discussion followed.
- Mr. Cardwell announced that the grant for the Veteran’s Upward Bound program has not been renewed by the Department of Education. He reviewed the various services this program has supplied to veterans in the area. Mr. Ron Holt, VUB Director, discussed the scoring of the grant application and the past success of the program. Mr. Holt informed the group that a formal appeal will be filed with the Department of Education to show that the program has exceeded the goals and objectives. Discussion followed. A motion was made (JForlines/NKantor) to authorize the President Walker to write a resolution from the Board of Governors in support of the program to accompany the appeal. Motion carried. Mr. Kantor suggested a copy of the resolution be sent to Senator Rockefeller, Senator Byrd, and Congressman Rahall.
Institutional Research and Effectiveness – Dr. Tracey Anderson
- Policy 46 Chemical Hygiene – Dr. Anderson requested final and full approval for the policy. Motion was made (DFrost/NKantor) to approve the policy. Motion carried.
- Strategic Plan – progress was made analyzing the Bluefield State College environment. More information will be available at the next BOG meeting. Dr. Anderson invited all BOG members to participate in the process.
- Federal-Wide Assurance Human Subjects (FWA) suspension – received latest determination letter on Monday and at this time BSC’s FWA is still suspended. Progress has been made on several concerns, but there are policy and procedures issues that need to be addressed. A private company has been in touch to offer their services. The American Association of State Colleges and Universities (AASCU) has recommended another organization that can help the institution go through the process more cost effectively and contact has been made with that organization.
A motion was made (DFrost/NKantor) to go into executive session at 8:00 p.m. Motion carried.
A motion was made (NKantor/JShott) to return to regular session at 9:00 p.m. Motion carried.
Mr. Forlines asked if any information has been received on the Board appointments from the Governor. Mr. Palmer reported that no information has been received at this time.
With no further business to discussed, a motion was made (DFrost/JShott) to adjourn the meeting. Mr. Palmer announced that the next meeting will be held on October 18, 2007.