August 16, 2007
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS
August 16, 2007
Members Present: Dr. Louis Aikens, Mr. John Shott, Ms. Gloria Stephens, Mr. Larry Morhous, Mr. Norris Kantor, Mr. Jeffrey Forlines, Ms. Anne Crowe, The Rev. James Palmer III, Dr. Lyn Guy, Mr. Daniel Frost, Ms. Ashley Froy, Ms. Angie Lambert
Guests/Staff: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Dr. Sapphire Cureg, Ms. Karen Harvey, Ms. Leah Taylor, Ms. Anita Barilla, Dr. Bernie Dragich, Mr. Chris Majors, Ms. Lisa Neel, Dr. Tammy Ferguson, Ms. Lori Dials, Dr. Anthony Woart, Ms. Deirdre Guyton, Mr. Bobby Morgan
Call to Order – Chairman James Palmer
Chairman James Palmer called the meeting to order at 6:45 p.m. in the Private Dining Room of the Bluefield State College Othello Harris-Jefferson Student Center. He informed the group that Dr. Aikens wished to speak to the group before beginning the items on the agenda.
Dr. Aikens complimented the attractiveness of the BSC catalog but called the group’s attention to some factual errors in the historical data included and asked that it be corrected. He continued by sharing a letter concerning the failure to appoint Mr. Joe Lewis, Alumni President, to the BOG and announced that he was resigning his position on the Board effective immediately. Chairman Palmer thanked Dr. Aikens for his service on the Board and respectfully accepted his resignation.
Swearing-in Ceremony of New Members
Notary Public Anita Barilla administered the Oath of Office for the two new members elected by their peers: Ms. Angela Lambert, who is serving as Faculty representative, and Ms. Ashley Froy, elected as the Student Government Association representative.
Approval of Minutes – June 21, 2007 (No July Meeting)
The motion was made (LGuy/NKantor) to approve the June 21, 2007 minutes as presented. Motion carried.
President’s Report – Dr. Albert L. Walker
Chairman Palmer presented Mr. Norris Kantor with a plaque and thanked him for his years of dedicated service as Chair of the Board of Governors.
- Dr. Walker introduced Dr. Sapphire Cureg as the new Director of Multicultural Affairs. He also introduced other guests in attendance and explained their positions on the campus.
- Title III funding – Dr. Walker announced that a special legislative session will be held in Charleston to vote on the resolution for additional funding to replace the loss of Title III funding as a result of the unintended consequence of SB 448. Ms. Johnson informed the group that this will be one time funding, but a request will be sent to the Chancellor and the Governor to have this funding added to the base budget in the future. Dr. Walker announced that he will be attending the special session of the State Legislature on Sunday, August 19, 2007 in Charleston.
- The Beckley Higher Education Center is scheduled for dedication in October and will be named for Senator Byrd’s late wife. Notification of the activities is expected at a later date.
- Dr. Walker discussed the recent suspension of research funding to BSC related to the Health Disparities program. He explained that the problems stem from procedural and monitoring guidelines. A consultant will be on campus to assist with correcting problems and guidance for the future. Mr. Forlines asked if the cancellation of the program will have an impact and would the program continue to be self supporting? Dr. Anthony Woart assured the Board that it will continue to be self supporting. Dr. Woart discussed the meaning of the Institutional Review Board (IRB) and the importance of research at BSC in the future. He also informed the group that when the corrections have been made that the accreditation for the program will be reinstated.
Financial and Administrative Affairs – Ms. Shelia Johnson
- Ms. Johnson called the group’s attention to the Financial Report contained in the packet received earlier and reviewed the material. Mr. Shott asked that the percentages for expenses be separated and compared to previous years. Mr. Frost asked that salary amounts be listed with percentages for each institutional group, but Ms. Johnson informed him that the numbers are recorded year-to-date and could not be listed as he requested. Mr. Frost discussed the issue of full funding of the salary schedule for the classified employees. Discussion followed.
- Ms. Johnson requested approval of the purchase of two pieces of property near the BSC campus and explained that the money will be taken from the capital fees and the property will be a part of a long term plan for the campus. She informed the group that the appraised value will be offered for both properties and asked for approval to negotiate with the owners. A motion was made (JForlines/NKantor) to approve the proposed purchase of the properties as requested with Ms. Johnson having the latitude to negotiate up to 10% above the appraisal value. Motion carried.
- Ms. Johnson distributed an HEPC Division Summary of Capital Expenditure Projects FY 2008-FY 2012. She reviewed the list and the priority ranking of the projects. She gave updates on the projects recently funded and the progress of each. A motion was made (LMorhous/DFrost) to approve the recommended projects list. Motion carried.
- GASB45 – long term sick leave – Ms. Johnson reported that there are still questions on how this will be implemented and funded. Reports will be given as information is received.
- Financial Audit – Ms. Johnson reported that the auditors for both BSC and NRCTC are expected in September. She informed the group that a Purchasing Performance Cash Advance Audit has been ongoing and she discussed with the group reasons for this audit.
- Ms. Johnson reviewed some unusual or unanticipated expenses incurred over the past months as requested by the Board at a previous meeting.
Student Affairs and Enrollment Management – Mr. John Cardwell
- Mr. Cardwell reviewed the current enrollment data and gave projected numbers for the fall. He reported that the border county enrollment increased from 64 students to 92 students for the fall of 2007.
- Dr. Walker informed the group that Dr. Cureg will be working with students from around the world to bring in international students from friendly countries.
A motion was made (DFrost/LMorhous) to go into Executive Session at 8:10 p.m. to discuss a personnel matter. Motion carried. Returned to regular session at 8:30 p.m.
Institutional Research and Effectiveness – Dr. Tracey Anderson
- Policy 46 Chemical Hygiene Policy – Dr. Anderson reviewed the actions taken already but informed the group that some faculty have not had an opportunity to review the policy with the comments made by an outside consultant. Ms. Lambert expressed concern that the additional comments have not been reviewed by the faculty as a whole. Discussion followed. Motion was made (LGuy/LMorhous) to make the policy available for comment until August 30, 2007 and if no significant comments for changes are received that the policy be adopted. Motion carried.
- Strategic Plan Update - Dr. Anderson discussed the Strategic Plan and the time expected before implementation. She distributed examples of other institutions’ timelines and discussed the development of Key Performance Indicators to measure success. She informed the group that the committee is made up of individuals representing all groups on campus and invited Board members to participate and to provide feedback and comments. Dr. Anderson gave a “best case scenario” date of February 1, 2008 for a draft for the Board’s review.
Academic Affairs – Dr. Don Smith
- Dr. Smith distributed copies of the 2007-2009 BSC Catalog and informed the group that a copy will be available on the BSC website which may be revised and updated as needed.
- Fall 2007 Faculty Institute was very successful with Ms. Marilyn Moats Kennedy as guest speaker. Ms. Kennedy is a nationally known consultant on topics such as leadership, the demographics of the evolving workforce, and service/satisfaction for and to the public the institution serves. Dr. Smith announced that a video tape of the presentation is available.
Institutional Development and Advancement – Ms. Karen Harvey
- Neighborhood Investment Program (NIP) – Ms. Harvey explained that NIP is a program from the WV Development Office in which tax credits are granted to donors of amounts of $500 or more. This year BSC has been awarded $45,825 in tax credits which makes it possible for the institution to raise $90,000 for scholarships for under-privileged students. The donor’s tax credit is equal to one half of the contribution. Ms. Harvey announced that $5,000 has already been received.
- FY 2007-2008 there has been $114,000 received for scholarships in teacher education.
- $14,000 has been received from Central Area of the Links for nursing students.
Multicultural Affairs – Dr. Sapphire Cureg
- Dr. Cureg reported that she has submitted a Social Justice Initiative grant to the Higher Education Policy Commission. She informed the group that the money received will be used to promote cultural awareness and sensitivity to the college and the community. She announced plans to look at curriculum to enhance multicultural education. The proposal was submitted for $15,000, and if successful she will be requesting more next year.
Motion was made (LGuy/NKantor) to resume Executive Session at 9:50 p.m. Motion carried.
The group returned to regular session and a motion was made (NKantor/LMorhous) to adopt the special goals for President Walker. Motion carried.
Mr. Kantor shared a copy of a letter received from Governor Manchin dated March 7, 2007 concerning Dr. Aikens’ resignation with the request that Mr. Joe Lewis be appointed to replace him.
Chairman Palmer announced that the next meeting will be on September 20, 2007.
With no further business to discuss the meeting was adjourned at 10:00 p.m.