June 21, 2007
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS
June 21, 2007
Members Present: Dr. Louis Aikens, Ms. Gloria Stephens, Mr. Jeffrey Forlines, Ms. Anne Crowe, The Reverend James Palmer III, Dr. Lyn Guy (via conference phone), Mr. Daniel Frost, Dr. Norman Mirsky, Mr. Norris Kantor
Members Absent: Mr. John Shott, Mr. Larry Morhous, Mr. Kevin Pruitt
Guests/Staff: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Ms. Karen Harvey, Mr. Leah Taylor, Ms. Angie Lambert, Ms. Deirdre Guyton, Ms. Anita Barilla
Call to Order
Chairman Norris Kantor called the meeting to order at 6:45 p.m. in the Private Dining Room of the Bluefield State College Othello Harris-Jefferson Student Center.
Approval of Minutes – June 6, 2007 (Special Session) and May 17, 2007
Mr. Kantor asked for corrections or a motion to approve the minutes of the June 6, 2007 Special Meeting and the May 17, 2007 meeting. Motion was made (LAikens/DFrost) to approve the minutes of both meetings. Dr. Mirksy asked that a correction be made to the committee appointed in the June 6th meeting. Ms. Angie Lambert should have been added to the committee. Ms. Karen Harvey informed the group that she was not present at the June 6 meeting. Motion carried with the specified amendments.
Election of Board Officers
Mr. Kantor informed group that the terms of the current officers end on June 30, 2007. A new Board Chair must be elected because the WV State Code states that the Chair may only serve two years in a four year term. Mr. Kantor opened the floor for nominations for Chairman of the Board. Mr. Forlines nominated the Reverend James Palmer, III. Ms. Gloria Stephens nominated Dr. Louis Aikens. Dr. Aikens declined the nomination but nominated Mr. Jeffrey Forlines. Mr. Forlines declined the nomination. Motion was made (ACrowe/JForlines) that the nominations be closed. Motion carried. The group voted to elect the Reverend James Palmer, III as Chair. Mr. Palmer will begin his term as Chair on July 1, 2007.
Mr. Kantor opened the floor for nominations for Vice Chair. Mr. Forlines nominated Mr. Norris Kantor. Ms. Stephens nominated Dr. Lyn Guy. Motion was made (DFrost/JForlines) that the nominations be closed. Motion carried. The vote resulted in the election of Mr. Norris Kantor as Vice Chair with his term beginning July 1, 2007.
- Dr. Walker announced that Ms. Leah Taylor has rescinded her resignation and will continue as Director of Human Resources.
- Chancellor Brian Noland visited with Dr. Walker on June 19 and discussed the Legislative Interim session and his plans to make a special presentation at the August session. He will be contacting Dr. Walker with the location, date, and time of the presentation. Dr. Walker informed the group that the Chancellor plans to visit every institution in the state, meeting with Boards, faculty, staff, and students. The Chancellor was in town producing public service announcements to promote education in West Virginia.
- The Chancellor plans to institute board training for 2007-2008 for all BOG members in the state.
- The Higher Education Policy Commission’s long range plan will be completed in spring 2008. The focus of the plan will be the re-composition of the Compact. This committee will be addressing the revised Compact, building plans within the state, enrollment, accessibility, new requirements—specifically those for foreign language, quality education, and assessment for higher education.
- The new Director of Multicultural Affairs, Dr. Sapphire Cureg, will begin on July 9, 2007. Dr. Walker reviewed her qualifications and experience and informed the group that she will be serving as a member of the President’s Cabinet.
Mr. Frost asked if the recommendation from the Chancellor will be for one time funding or if the request will be to be added to the base budget. Dr. Walker felt that the request would be for one time funding, and the institution would then go to the Legislature later and ask that the funding be added to the base.
Financial and Administrative Affairs – Ms. Shelia Johnson
- Ms. Johnson thanked the group for allowing the institution to advertise the payroll supervisor position as non-classified position. As a result of the re-classification, the process is in the last stages of hiring a payroll supervisor and will soon be filled.
- Ms. Johnson informed the group that she had received an email from the SGA past president, Mr. Eli Sharp. In the correspondence he informed Ms. Johnson that he recently drove through campus to give a co-worker a tour on their way back to Blacksburg. He was pleased to see the changes discussed over the past few years, and felt that the campus looks great.
- MOA Between BSC and NRCTC – Ms. Johnson reminded the group that the two institutions are administratively linked by Legislation and BSC is required to provide various services to NRCTC. She remarked that this is a very time-consuming and lengthy process for many departments on both campuses. Ms. Johnson reviewed the document and informed the group that NRCTC will be assuming some responsibilities that BSC had been providing. Some areas affected will be enrollment management, public safety, course data entry, and will be hiring a Human Resources Director. She felt that NRCTC will be assuming more of their own operations in the future. Mr. Frost asked about discontinuation of services to NRCTC completely. Ms Johnson reminded the group that the link between the institutions is legislatively mandated. Discussion followed. Ms. Johnson made the request that the MOA be accepted as written. Motion was made (LGuy/JForlines) to approve the document as written. Motion carried with Mr. Frost abstaining from the vote.
- Overview of Faculty Merit Pay Policy Implementation – Ms. Johnson reminded the group that the institution is required by the Legislature to have a faculty merit pay policy. The policy was implemented for the first time this year. Ms. Johnson and Dr. Mirsky explained the merit pay policy and reviewed the process. Motion was made (NMirsky/JForlines) to approve the equity to be given as the policy states. Motion carried. Dr. Smith discussed the need to refine the policy but stated that the intended purpose was achieved – to reward quality instruction or to penalize those who are not contributing as they should.
- Financial Report – Ms. Johnson reviewed the report with the group. Discussion followed. Mr. Forlines asked that the financial reports in the future advise the Board of unusual or unanticipated expenditures over $25,000.
Enrollment Management and Student Affairs – Mr. John Cardwell
- Student enrollment for fall 2007 as of June 21 is 1,241 students compared to June 22 of last year which was 1,182.
- Summer school update – first summer session has 377students enrolled and second summer has 280 students.
- There are 160 student reservations for orientation for Friday, June 29, 2007.
- Applications were up 8.8% this year. Mr. Cardwell announced that the greatest increase in enrollment has been in the border county of Tazewell. Mr. Forlines asked about night time student opportunities. Mr. Cardwell discussed the increase in non-traditional students who want to re-tool and re-train in some of the four year areas. BSC lost a significant number of non-traditional students with the community college split. The community colleges enroll most of the non-traditional students seeking two year degrees.
- Final 2006 fall enrollment was 1,923 students. Mr. Cardwell announced that the goal of Enrollment Management is 2,000 students.
- Mr. Cardwell called the group’s attention to a publication called These Terraced Hills put together by Student Life with contributions from faculty, staff, and students.
- Mr. Cardwell informed the group that there were 20 international students to attend BSC. He expects the number to increase to 29 – 30 this year which represents approximately a 50% increase. Efforts continue to increase enrollment in this market.
Academic Affairs – Dr. Don Smith
- Dr. Smith informed the group that Dr. Sudhakar Jamkhandi is working with several institutions in other countries on a “twinning” program. The concept is that Bluefield State will agree to accept students into BSC as juniors who have completed the equivalent of BSC’s associate degree programs in specific fields. He is expecting an increase of 30 students primarily in the engineering technology programs. The new Director of Multicultural Affairs, Dr. Sapphire Cureg, has the expertise to assist in this venture.
- English as a Second Language (ESL) – Dr. Jamkhandi has been helping to identifying instructors to assist with teaching foreign languages in order to reinstitute the ESL program.
- 2007 Course Review – Dr. Smith discussed course offerings in the summer sessions that will attract non-traditional students. In 2005 there were 89 courses during the summer (1494 student enrollment); 2006 offered 85 courses during the summer (859 student enrollment); 2007 has 91 summer courses (956 student enrollment). This figure does not include 2007 second summer session. No data was available on how many of these courses were offered during the evening hours. Mr. Frost discussed the problems non-traditional students have in scheduling courses in the evenings. Dr. Smith asked that Mr. Frost provide information to help make scheduling more compatible with student’s work schedules.
Ms. Crowe discussed the cost per student and asked for an explanation on the addition of international students and how the institution will deal with the additional costs. Dr. Smith explained that international students pay full non-resident tuition and the institution receives additional revenue with little or no additional cost. Discussion followed. Mr. Frost asked about the progress of new programs. Dr. Smith reviewed those programs that are being researched currently. Discussion followed.
Institutional Research and Effectiveness – Dr. Tracey Anderson
- Dr. Anderson informed the group that the thirty day review period for Policy 44 Enrollment Management Council has ended and requested that the Board adopt the policy at this time. Motion was made (LAikens/JForlines) to adopt the Policy 44. Motion carried.
- Dr. Anderson asked that Policy 46 Chemical Hygiene be removed from consideration at this time because the science faculty has not had an opportunity to review the policy after a trainer made recommendations to be included.
A motion was made (LGuy/LAikens) to go into executive session at 8:40 p.m. to discuss a personnel matter. Motion carried
A motion was made (DFrost/NMirsky to return to regular session at 9:30 p.m. Motion carried.
Next Meeting Date
Mr. Kantor stated that last year there was no meeting in July and recommended that there be no July meeting this year due to several members being out of town. A motion was made (DFrost/LGuy) to cancel the July meeting. Motion carried. Mr. Kantor announced that the next meeting will be August 16, 2007.
Mr. Kantor announced that both Dr. Norman Mirsky and Mr. Kevin Pruitt’s terms on the Board end on June 30, 2007. He presented a certificate of appreciation to Dr. Mirsky and informed the group that Mr. Pruitt’s will be mailed.
Dr. Aikens asked to bring the members up to date on the Alumni Association and the issue of the Alumni President on the Board. He reported that the new Alumni President got word that the Governor is not going to make the appointment to the Board. He informed the group that the Alumni Association plans to discontinue all financial support to the institution until the issue of placing Mr. Joseph Lewis, current Alumni President, on the Board is resolved. He stated that if the current president is not appointed to the BOG that he does not want to be involved with the Board any longer. Dr. Aikens informed the group that failure to make this appointment may result in his resignation from the BOG. Dr. Aikens stated that the Alumni Association has contributed approximately $100,000 to the institution through various scholarships. The members of the Association are very bothered and will discontinue support of scholarships unless the appointment is made. Mr. Kantor informed the group that he had talked to the Governor’s assistant and he was told that the Governor’s concern was that he does not want to appoint for a two year term but appoints for four year terms individuals who he feels are capable of serving for four years. In addition, the Governor’s office had checked with other institutions and no other institution has their Alumni President on the Board. Mr. Kantor announced that no decision had been made at that time. Discussion followed.
Mr. Frost stated that many new policies have been adopted and changes to the institution made since SB 448 and requested that the Classified Employee Handbook be updated. Ms. Taylor informed the group that she plans to update both BSC and NRCTC Handbooks during the summer.
With no further business to discuss, the meeting was adjourned at 9:45 p.m.