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April 19, 2007

Categories 2007

April 19, 2007

Members Present: Dr. Louis Aikens, Mr. John Shott, Ms. Gloria Stephens, Mr. Larry Morhous, Mr. Norris Kantor, Mr. Jeffrey Forlines, Ms. Anne Crowe, Dr. Lyn Guy, Mr. Daniel Frost, Dr. Norman Mirsky
Members Absent: The Reverend James Palmer, III, Mr. Kevin Pruitt
Guests Present: Dr. Albert Walker, Mr. John Cardwell, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Ms. Dedriell Taylor, Ms. Karen Harvey, Ms. Leah Taylor, Ms. Deirdre Guyton, Ms. Carol Baldwin, Ms. Lisa Neel, Ms. Joan Buchanan, Mr. Jerry Conner, Ms. Angie Lambert, Mr. David Lord, Ms. Anita Barilla, and Dr. Jim Voelker and students from his American Government class

Call to Order
 Chairman Norris Kantor called the meeting to order at 7:00 p.m. in the Hebert Gallery of the Bluefield State College Othello Harris-Jefferson Student Center.
Approval of the Minutes – March 15, 2007 and Special April 4, 2007 Meetings
 Mr. Kantor asked for corrections or a motion to approve the minutes of the March 15, 2007 and the April 4, 2007 meetings. A motion was made (LMorhous/JForlines) to approve the minutes as written. Mr. Frost asked that the motion be amended to correct a typing error (change SP 448 to SB 448 in the Special April 4, 2007 minutes). Mr. Morhous agreed to amend the motion. Motion carried.
President’s Report – Dr. Albert L. Walker
- Dr. Walker reported that Mr. Jerry Conner and Ms. Peggy Turnbull were in an auto accident on April 6, 2007 while returning to campus from an interview for a program later this month. Both had minor injuries but are back to work.
- Ms. Leah Taylor was introduced as the new Director of Human Resources and Dr. Walker reviewed her qualifications.
- Brick Sale – at this point the brick sale has earned $9,000.
- Dr. Walker informed the group that both he and the Student Government Association have sent letters to Va. Tech. BSC faculty plan to send regrets and the entire campus will wear the Va. Tech colors on Friday to show support for those in mourning.
- April 26, 2007 the Annual Scholarship Recognition Dinner will be held at David’s at the Club.
- Dr. Walker announced his election to the Higher Education Learning Commission Board of Trustees. He informed the group that he will be the first member of the Board of Trustees from West Virginia.
Institutional Research and Effectiveness – Dr. Tracey Anderson
 Dr. Anderson reviewed the three policies ready to be put out for a 30 day comment period. Policies included for comment are The Enrollment Management Policy, The Institutional Review Board Policy, and the Chemical Hygiene Policy. She explained that these policies have been reviewed by the various campus organizations and are now ready for the Board’s approval to begin the 30 day comment period. A motion was made (LGuy/LMorhous) to release the policies for the comment period. Motion carried.
Student Affairs and Enrollment Management – Mr. John Cardwell
- Mr. Cardwell called the group’s attention to the Student Enrollment Report found in the packets previously mailed to the Board, and he reviewed the data.
- BSC Honor Societies will be inducting new members in the next few weeks.
- Completed Student Government Association elections.
- Scholarship Recognition Dinner to be held on April 26, 2007.
- Student Awards Dinner on Friday, April 20, 2007 at the Bluefield Elk’s Lodge.
- Report on pre-registration -- First summer term has 304 pre-registered at this time, second summer term is 184, fall term has 823 pre-registered compared to 872 at the same date last year for fall registration.
- Admission applications are up with the border county registrations being a large portion.
- BSC Commencement will be May 12, 2007. There are currently 269 candidates for graduation with the total for all terms being 346 graduates to graduate in May.
- Mr. Cardwell commended Mr. Tom Harrison on the BSC Job Fair. A record number of 85 employers were on campus with over 460 participants. This event is hosted at BSC in conjunction with Concord University, New River Community and Technical College, and other colleges in the area. 
- At the last meeting Mr. Cardwell was asked to gather lease agreements for student housing properties for the Board to review. He called the group’s attention to the agreements included in the packets previously mailed. He informed the group that the new RFP for housing will include language stating BSC would be held harmless. Mr. Kantor discussed the adding of BSC to the Upper-Classman II liability insurance. This has been confirmed by their insurance company with the information that the policy is paid and up-to-date. Mr. Kantor asked Ms. Johnson to verify the coverage of risk management for the College. Discussion followed. Mr. Forlines asked if there has been any dialogue concerning the name of Bluefield State College on the Upper-Classman II sign. Mr. Kantor discussed the progress of the discussions taking place. Mr. Forlines asked that the BSC BOG receive a letter from the insurance agent in the event of a default of payment that the agent will notify BSC. Mr. Forlines asked that some firm conclusion on the liability of the College in regards to the Upper-Classman II and other recommended student housing properties be obtained. Discussion followed.
Financial and Administrative Affairs – Ms. Shelia Johnson
- GASB 45 – Beginning July 1, 2007 the institution will be billed for PEIA but will not be required to pay until the law changes or funds have been established to pay it. The institution will be required to record this as a liability on the books. She informed the group that this is presently being done. Dr. Guy asked what authority the institution has to not pay this bill. Ms. Johnson reported that this is a directive from HEPC but that the institution can get advice from the Attorney General to protect the institution. Ms. Johnson stated that the liability for Bluefield State is estimated a little more than $1.1 million a year. Mr. Forlines asked the effect on accreditation or the financial stability of the school and what impact this issue has for the future. Ms. Johnson felt that long-term this issue will be a concern especially if the bill is $1.1 million and is not paid for years the liability will continue to grow so that our net value will continue to decline unless there is some means to cover this amount.
- Ms. Johnson reviewed insurance coverage for various institutions. She reminded the group that at the March BOG meeting the question was asked concerning additional insurance to cover the Board members. Mr. Morhous stated that there is a statute that protects directors of non-profit organizations.
- Ms. Johnson reviewed the information received from HEPC for guidance on salary increases and discussed the recommendations. She reported that new funds received were $101,297 specifically identified for pay raises, and $88,046 for operations. This represents $189,343 in new state funds. Based upon tuition and fee increases, there is an estimated $280,000 in education and general funds which could be dedicated to operations including salaries if the Policy Commission approves the pay raises. This is on the HEPC Agenda for the meeting next week. Ms. Johnson reviewed the proposed salary increases to be effective October 1, 2007 as indicated by Chancellor Noland in the correspondence received. She informed the group that she may come back with an additional request when the enrollment numbers are known. Mr. Frost discussed the problem of the numbers being out of line due to grant funded positions which support themselves. Ms. Johnson explained to the group that the institution is responsible for all employees and that even the grants operate under the institution and the Board of Governors. She reported that the salary gap is $353,759. The calculated percent funding of the gap between where the employee is on the salary schedule and where they should be on the schedule, is 41.65%. She pointed out that the recommendation for the Board for salary increases is one half of the amount or 20.82% of the gap for classified employees. She indicated that depending on what happens with enrollment and with the Title III issue, an additional request may be brought back to the BOG for consideration. Discussion followed.
- Ms. Johnson discussed the faculty salary merit policy and reminded the group that the policy states that 20% is equity ($135 across the board per faculty member) with the remainder to go toward the merit funding formula. In order to approve the faculty raises, the funds will have to be approved and then the funds are put into the formula and sent to the deans to work through the meritorious evaluation process. Ms. Johnson informed the group that the request is for 76 faculty members which is an average of $675. Total allocation is $51,300 with benefits of $9,234 (total $60,534) Non-classified recommendation is $675 across the board, which equates to $14,175 with benefits estimated at $2,552 (total $16,727). In summary, the recommendation is salary increases of $139,120 with benefits of $25,042 for a total of $164,162.  Ms. Johnson reviewed the current obligations to the institution which include faculty promotions, utilities, technology set aside, salary increases, and the Beckley Higher Education Center. This leaves $46,708 not obligated currently due to the undetermined tuition and fee increase information from the Policy Commission. This amount could be used for additional pay raises when all information is received. Dr. Mirsky asked that the $20,000 saved from a retiring faculty member be distributed to the remaining faculty. Discussion followed. Motion was made (DFrost/LAikens) to table the pay raises until a better accounting of the available funding can be obtained. Motion defeated. Motion was made (LGuy/LMorhous) to accept the report as presented. Discussion followed. Motion carried with Mr. Frost abstaining from the vote.
- Status of Trademark/Copyright Registration – Ms. Johnson reported that she has very little information at this time on the trademark of Bluefield State College’s name. She will report when more information is available.
 Mr. Kantor discussed the President’s Quadrennial Report and informed the group that Dr. Walker has ten days to submit a response to the full report. That response will be distributed to all BOG members. Dr. Walker then has the right to meet with the Board and discuss the report.
 Motion was made (NMirsky/DFrost) to go into executive session at 8:30 p.m.
 The group returned to regular session at 8:50 p.m.
 Mr. Kantor asked that, in view of the multiple tragedies at Va. Tech, the Board be given an update on the security status of the BSC campus. Ms. Johnson reviewed the safety and security measures currently in place and shared ideas and suggestions made during recent meetings concerning this issue. Discussion followed. Mr. Morhous asked that an update be given at the May BOG meeting. Ms. Crowe suggested that public relation notices be sent to the media informing the community of safety measures already in place at the institution.
Next Meeting Date: May 17, 2007
 With no further business to discuss the meeting was adjourned at 9:00 p.m.

Respectfully submitted,
Anita Barilla