January 18, 2007
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS
January 18, 2007
Members Present: Dr. Louis Aikens, Mr. John Shott, Ms. Gloria Stephens, Mr. Larry Morhous, Mr. Norris Kantor, Mr. Jeffrey Forlines, Ms. Anne Crowe, The Reverend James Palmer, III, Mr. Daniel Frost, Mr. Kevin Pruitt, Dr. Norman Mirsky
Members Absent: Dr. Lyn Guy
Guests/Staff: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Dr. Tracey Anderson, Ms. Dedriell Taylor, Ms. Anita Barilla, Mr. Chris DeWeiss, Mr. Frank Hart, Ms. Deirdre Guyton, Ms. Angie Lambert
Call to Order
Chairman Norris Kantor called the meeting to order at 6:45 p.m. in the Bluefield State College Private Dining Room of the Othello-Harris Jefferson Student Center.
Swearing In Ceremony
Notary Public Anita Barilla conducted the Oath of Office for the new members to the Board of Governors. Those being sworn in were Mr. John Shott, Ms. Gloria Stephens, Mr. Larry Morhous, and Dr. Louis Aikens (reappointment).
Dr. Aikens informed the group that he had discussed the issue of his reappointment with the Governor’s office, pointing out the fact that he is no longer Alumni President. Mr. Kantor explained that the Alumni President membership on the Board is not a requirement for his membership dictated by WV Code, but said Dr. Aikens is one of the appointments of the Governor and does not have to be the current Alumni President. Discussion followed.
Chairman Kantor informed the group that the agenda would be modified to allow Mr. Chris DeWeiss of Suttle & Stalnaker Certified Public Accountants to review the institutional audit for fiscal year ending 2006. Mr. DeWeiss reviewed the process and explained the responsibility of BSC management and the responsibility of the auditors in conducting the audit. He reviewed several items contained in the Audit report. Discussion followed.
Approval of Minutes – November 16, 2006 (No December Meeting)
Mr. Kantor asked for corrections or approval of the minutes of the November 16, 2006 Board of Governors meeting. A motion was made (NMirsky/DFrost) to approve the minutes as written. Motion carried.
Financial and Administrative Affairs Report – Ms. Shelia Johnson
- The PE building roofing project is finished except for a few minor things. The Basic Science roof has been started but completion will probably be delayed until spring. Discussion followed.
- ADA project is moving forward with no major issues.
- Basic Science elevator is finished except for the password protected key pad. Passwords will be given to individuals with special needs requiring access from the parking lot under the building.
- Tunnel entrance and signage is 95% completed. Many positive comments have been received concerning the electronic signs on both sides of the campus. Mr. Jerry Conner and Ms. Karen Gordon have been working together with the graphics and the software to make these signs useful and attractive.
President’s Report – Dr. Albert Walker
- Death of BSC student – Discussion followed.
- Legacy Brick Campaign – Dr. Walker reported that $2,500 has been collected in one month for the brick campaign and encouraged each Board member to purchase a brick to help support BSC scholarships. The cost is $150 per brick. He informed the group that appeals will be made to various organizations and all BSC Alumni Chapters to assist with this project.
- Ms. Karen Harvey, BSC Director of Development, will begin on February 1, 2007.
- February is Black History Month – Dr. Walker invited the Board to attend activities throughout the month.
- Dr. Tracey Anderson has started work on the BSC Strategic Plan. Working groups have been formed for the various aspects of the Plan and Board members were invited to volunteer to assist in the process. When the Strategic Plan is completed, the Board will be asked to review the finished document for approval.
- Campus signage is part of the beautification project. Many very positive comments have been received from individuals on campus and from the community. Discussion followed.
- Dr. Walker called the group’s attention to a handout from Student Support Services and reviewed many of the services provided. Discussion followed.
- Human Resources position was discussed. Dr. Smith informed the group that 15 applications have been received and interviews are expected to take place during the first week of February. The Search Committee will make a recommendation to the President when the interviews are complete.
Legislative Report – Mr. Jim Nelson
Mr. Nelson reviewed legislation having an impact on Higher Education:
- SB 16 – Governing Boards will have option to raise tuition for hours taken in excess of a full time course load by one twelfth for every credit hour taken over full time which at this time is 12 hours.
- HB 2133 – Promise Scholarship Program. Discussion followed.
- HB 2065 – Heads of at-risk households won’t have to declare scholarship and loan funds as income.
- HB 2168 – defines penalties for violating the credit card solicitation rules.
- HB 2191 – exempts start up businesses of West Virginia colleges or university graduates who are entrepreneurs from paying state, county, and municipal taxes for their first three years.
Student Affairs and Enrollment Management Report – Mr. John Cardwell
- Headcount was 1,923 which is a 7.4% increase over last fall and there has been a 10% increase in the retention rate. Of that number, enrollment stands at 1,585 FTE (full time equivalency) based on 15 hours per student. This number is a 3.7% increase in FTE.
- Marshall University has introduced a proposal for a border state initiative. Mr. Cardwell informed the group that he has no new information at this time.
- Border county initiative has been a great success. BSC has doubled its enrollment from border counties. There are currently 80 students attending from bordering out-of-state counties.
- Spring enrollment stands currently at 1,725 headcount with students still registering. Final spring 2006 was 1,749 headcount.
- Mr. Cardwell called the group’s attention to the Student Profile included in the BOG packet and reviewed some of the major points. He informed the group that BSC is one of three institutions in West Virginia that had an increase in enrollment last semester.
Academic Affairs Update – Dr. Don Smith
- Faculty Institute was held on January 10, 2007 to welcome the faculty back to campus for the new semester. Dr. Tracey Anderson, Director of Institutional Research and Effectiveness, was the presenter this year. Dr. Anderson discussed the Strategic Plan and asked all faculty and staff to participate in the process.
- Nanotechnology – Dr. Smith and Mr. Frank Hart, Dean the School of Engineering Technology and Computer Science, conducted a committee meeting to discuss the possibilities of a nanotechnology program at BSC. Mr. Frank Hart gave a presentation to the Board with information from other institutions on nanotechnology and discussed how Bluefield State could participate in a program of this type. Mr. Hart will be arranging a visit to Penn State’s nanotechnology lab to learn more about the new technology and how BSC can move toward such a program. Discussion followed.
- MBA update – Dr. Smith informed the group that the percentage of BSC faculty holding terminal degrees is currently about 61%. One of the requirements to submit an MBA proposal is to have at least 66.6% of the faculty with terminal degrees. Future faculty positions will be advertised and hired with this specification. Discussion followed.
Institutional Research and Effectiveness Report – Dr. Tracey Anderson
- Strategic Plan Update – The Steering Committee has been created and meetings are scheduled to move forward with the Strategic Plan. Six working groups have been formed and volunteers are being solicited to participate in these working groups. Dr. Anderson invited the Board members’ participation on any of these groups.
- Mr. Daniel Frost distributed a Resolution created by the Classified Staff Council to request the implementation of the Classified Staff Salary Schedule adjustments be given in conjunction with employee letters of appointment renewed annually on July 1 and to continue this practice until the classified salary schedule is fully funded. Discussion followed.
- Mr. Kantor informed the group that Mr. David Lord, former BSC Director of Human Resources will be presenting a series of policies to the Board for adoption at a later date.
- Next Board of Governors’ meeting will be held on February 15, 2007.
With no further business to discuss, the meeting was adjourned at 9:20 p.m.