August 17, 2006
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS MEETING
August 17, 2006
Members Present: Dr. Louis Aikens, Mr. Jack Caffrey (via conference call), Mr. Norris Kantor, Mr. Jeffrey Forlines, Ms. Anne Crowe, Dr. Lyn Guy, Mr. Daniel Frost, Mr. Kevin Pruitt, Dr. Norman Mirsky, The Reverend Gary Moore
Members Absent: Mr. Jack Stafford, Mr. James Palmer III
Guests: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Mr. David Lord, Dr. Tracey Anderson, Ms. Dedriell Taylor, Ms. Angie Lambert, Ms. Anita Barilla
Call to Order – Chairman Norris Kantor
Chairman Norris Kantor called the meeting to order in the Private Dining Room of the Othello Harris-Jefferson Student Center and asked for a motion to approve the minutes of the June 15, 2006 meeting. Dr. Mirsky and Mr. Frost called the group’s attention to two typographical errors and asked that the minutes be corrected. A motion was made (NMirsky/GMoore) to approve the minutes as corrected. Motion carried.
Oath of Office: Kevin Pruitt, Student Representative, BOG
Mr. David Lord, Notary Public for Bluefield State College, administered the Oath of Office to Mr. Kevin Pruitt as the student representative on the BOG for 2006-2007.
President’s Report – Dr. Albert L. Walker
Dr. Walker introduced Ms. Angie Lambert, Faculty Senate Chair; Ms. Dedriell Taylor, Interim Director of Multicultural Affairs; and Dr. Tracey Anderson, Director of Institutional Research and Effectiveness. Dr. Walker discussed the changes in Title III funding due to the decrease in enrollment since the split with New River Community and Technical College. The cut in funding was approximately 44% which relates to the number of students who are now NRCTC students. As a result some changes in positions have been made. Dr. Blanks has taken on additional responsibilities. She will remain as Executive Director of Title III but will also be responsible for outreach activities in Raleigh, Greenbrier, and McDowell County and will be in charge of the RBA program.
Mr. Frost asked who will be responsible for funds in the BSC Foundation since Dr. Blanks was serving as Executive Director for the Foundation. Dr. Walker informed the group that Mr. Ray Guy and the Mr. J. Franklin Long, Chair of the Foundation, will be taking care of Foundation business. Discussion followed.
Dr. Walker reviewed the goals for the past year and discussed those that have been met and those still in progress. Proposed goals for 2006-2007 are:
- Maintain and expand campus multicultural and fine arts activities for students, faculty, staff, administrators, and the local community.
- Improve student enrollment and retention.
- Explore and implement new undergraduate and graduate programs.
- Increase institutional financial resources and fund-raising activities.
- Increase utilization of campus facilities.
- Review and revise the college-wide strategic plan.
- Institutionalize globalization strategies.
- Improve campus communications between and among students, faculty, and administrators.
Dr. Mrsky discussed the need to delete graduate programs from our goals and concentrate on the creation of new undergraduate programs. The group discussed web based courses and the necessity of quality of education. Ms. Crowe inquired concerning the campus facilities utilization study. Ms. Johnson explained how the determination was made and that some labs are specialized and cannot be used for other activities. This fact was not taken into consideration when the utilization study was done. Discussion followed. Ms. Johnson will review this data and bring the information back to the Board.
Mr. Forlines discussed the goal of improved communications and asked that the Board be included in this goal. He asked that the Board be supplied an outline of member’s responsibilities and that members spend time reviewing those responsibilities. Dr. Aikens asked that the Board plan to spend some time looking at the responsibilities of the members.
Financial and Administrative Affairs – Ms. Shelia Johnson
- Ms. Johnson reviewed the list of Capital Expenditure Projects with the group and discussed various projects. Motion was made (LGuy/GMoore) to approve the projects list. Motion carried.
Academic Affairs – Dr. Don Smith
- Dr. Smith reported that the MBA program was not approved by HEPC due to a deficiency in the percentage of full-time faculty holding terminal degrees. The institution will continue to work toward approval to offer masters degrees by filling vacancies full-time faculty with terminal degrees and encouraging current full-time faculty to acquire doctorates.
- Dr. Sudhakar Jamkhandi has been appointed as the Director of International Initiatives to internationalize our curriculum. He will be working with Mr. Cardwell to attract students from other countries.
Student Affairs and Enrollment Management – Mr. John Cardwell
- Mr. Cardwell informed the group of new staff members in Enrollment Management and the transition of Ms. Deirdre Guyton, Director of Alumni Affairs, to the unit.
- Student Housing – Mr. Cardwell reported that Mr. Roger Workman informed him that the Upper-Classman II has 179 students occupying 120 rooms. There are now 15 properties available for student housing.
- Enrollment 1614 –There has been an increase in applications and an increase in the number of students from the border counties. The number of border county students is expected to triple by next year. The final projection for fall 2006 is expected to be approximately 1790. This number does not include any late starting courses, high school enrollment, or any of the Continuing Education programs. Registration will continue into next week.
- Orientation for all new and transfer students will be Friday, August 18, 2006. There were 340 new students registered during the Summer Advising Program. The goal is to give more individualized attention to each student and improve retention.
- Students from the Saudi Arabian Embassy have not progressed as quickly as expected and probably will enroll for the spring semester instead of fall as originally planned. Mr. Cardwell reported that the institution is looking at the possibility of having the ESL program on the BSC campus. He explained the criteria and process for international students to be accepted into the country to attend college.
- New DVD to market BSC to potential students was shared with the Board. Mr. Cardwell informed the group that Ms. Dawn Surbaugh, Mr. Kenny Mandeville, Ms. Karen Gordon, and Mr. Jim Nelson were instrumental in working with Motion Masters to produce the seven minute video for distribution to potential students. Recruiters will have the DVD available for students to view and it will be placed on the BSC website. Dr. Aikens pointed out that the DVD contained an error. The college was initially established as a high school, not as an historically black college, as stated in the DVD.
Human Resources – Mr. David Lord
- Training and Development Workshop brochure shared with the group.
- Reviewed a handout of new hires since May 1, 2006.
- Mr. Lord reviewed various policies and where in the approval process they are currently.
- Non-classified staff report requested at the last meeting.
Mr. Frost discussed a correspondence received from AFT WV Higher Education and discussed the contents. The group asked that copies be made and distributed to all members for further discussion.
Mr. Kantor informed the group that he has received the annual audit plan and the audit will be done shortly. Ms. Johnson discussed the process involving both the BSC Foundation and the college for the annual audit.
The next meeting of the Board will be held on September 21, 2006.
Dr. Mirsky asked that the group consider canceling the December meeting. Mr. Kantor suggested addressing this item at the October meeting.
Motion was made (KPruitt/DFrost) to adjourn. Meeting adjourned at 8:35 p.m.