June 15, 2006
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS MEETING
June 15, 2006
Members Present: Dr. Louis Aikens, Mr. Jack Caffrey (via conference call), Mr. Edward Knight, III, The Reverend Garry Moore, Mr. Jack Stafford, Mr. Norris Kantor, Mr. Jeffrey Forlines, Ms. Anne Crowe, Mr. James Palmer, III, Mr. Daniel Frost, Dr. Norman Mirsky
Members Absent: Dr. Lyn Guy, Mr. Eli Sharp
Guests Present: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Don Smith, Ms. Shelia Johnson, Mr. David Lord, Dr. Felica Blanks, Dr. Anthony Woart, Dr. Tesfaye Belay, Ms. Anita Barilla, and Classified Employees
Chairman Norris Kantor called the meeting to order in the Hebert Gallery of the Othello Harris-Jefferson Student Center and asked for a motion to approve the minutes of the May 18, 2006 meeting. A motion was made (NMirsky/LAikens) to approve the minutes as written. Motion carried.
Minority Health Institute (MHI) Grant Program – Dr. Anthony Woart, Director (PI)
Chairman Kantor modified the Agenda to accommodate Dr. Woart’s and Dr. Belay’s presentation on the Minority Health Institute’s Project Export. Dr. Woart gave an overview of the project and reviewed accomplishments in the areas of biomedical research, clinical research, and socio-behavioral research.
President’s Report – Dr. Albert L. Walker
Presidential Fund-Raising Action Plan: Getting Started
Dr. Walker discussed the fundamentals of fund-raising and stressed the need for support from the Board, faculty, staff, and administration. He outlined a plan to get started which included the development of relationships with potential donors.
Financial and Administrative Affairs – Ms. Shelia Johnson
- Ms. Johnson informed the group that requests for special project funding would not be discussed by legislators at the interim session at this time. She urged all board members to encourage local legislators to discuss these projects at the November special legislative session.
- Ms. Johnson reviewed the progress of the bidding process for various projects and reported that she is going to look at breaking up the bid package since no acceptable bids were received.
- The College received a 7% tuition and fee increase instead of the 8.5% requested. The institution was told at that time that reserves must be set aside from this 7% increase for compensated absences. This issue has been deferred until July 2007.
- Auditors will be on the campus next week for interim work for BSC and NRCTC. Later this summer the three year audit will be done which includes all major grant projects and the financial aid programs.
- MOA – Ms. Johnson reviewed the process of the contracted services agreement between BSC and NRCTC for the group. Once approved by both Boards the documents must be signed by both presidents and sent to HEPC for approval. Discussion followed. A motion was made (JForlines/DFrost) to approve the contracted services as recommended. Motion carried.
Chairman Kantor presented a plaque to Mr. Edward Knight III in appreciation for his service as a member of the BSC Board of Governors. Mr. Kantor explained that effective July 1, 2006 the chairs of the two Boards will no longer be required to serve on the Board of the institution to which it is administratively linked. Mr. Kanor expressed the appreciation of the Board for Mr. Knight’s participation and support of Bluefield State College. Mr. Kantor informed the group that Mr. Eli Sharp, BSC student representative to the Board, will also be leaving the Board. Mr. Kantor reviewed terms of members which will expire and informed the group that those members will continue to serve until the Governor makes new appointments. Board members whose terms end are Mr. Jack Caffrey, the Reverend Garry Moore, and Mr. Jack Stafford.
Academic Affairs – Dr. Don Smith
- Radiologic Bachelor of Science degree was approved by HEPC at the June 9, 2006 meeting.
- MBA proposal has been submitted to HEPC for approval and BSC is now waiting for the official response.
Student Affairs and Enrollment Management – Mr. John Cardwell
- Mr. Cardwell reviewed a report on registration numbers included in the information packets provided to Board members. The summer advising program is in progress and students are making appointments for advising and scheduling for the fall semester.
- He reported an increase in applications with the growth of the College’s recruiting area.
- Metro rate – Mr. Cardwell reported that 55 new applications have been received from the border counties impacted by the metro rate. He reported that applications doubled in these areas when the announcements for the new rate went out. He expects to receive another 50-60 applications from these counties.
- Housing report – There has been an increase in student housing contacts in the area for the fall semester. The Upper-Classman II will be housing the College Summit participants at no cost.
- Enrollment management has international student graduates who are assisting with international recruitment. Work continues with the Saudi Arabian Embassy to enroll students who are currently in a program at Virginia Tech.
- Mr. Cardwell distributed a Student Profile and reviewed the information for the group.
Human Resources – Mr. David Lord
- Mr. Lord reviewed the information contained in the Board packets on 2006 Bills passed, projected salary increase survey for 2007, and the ratio of classified and non-classified positions on the BSC campus. Mr. Frost asked for a report on which positions are critical or non-critical. Mr. Lord will bring that report to the next BOG meeting.
- Discussed the need for a comprehensive evaluation policy and the process to complete this policy.
- Mr. Lord reviewed the progress on the various position searches being conducted for the BSC campus and informed the group that an offer has been made for the Director of Institutional Research and Effectiveness. Response should be received in the next few days. Mr. Forlines asked how many staff members are employed at BSC. Mr. Lord responded by informing the group that there are 107 classified and 19 non-classified (two non-classified positions are vacant at this time).
Institutional Development and Advancement – Dr. Felica Blanks
Dr. Blanks informed the group that the Minority Health Institute started with the first Faculty Summer Development Institute. She stressed the need to continually look for ways to forge strong partnerships with the area hospitals and to give support to research faculty members by retaining them as tenured faculty. Dr. Blanks reviewed grant writing efforts and funds raised for the institution.
A motion was made (LAikens/GMoore) to go into executive session at 8:45 p.m.
A motion was made (DFrost/JForlines) to return to regular session at 9:10 p.m.
Chairman Kantor opened the floor for nominations for Board of Governors officers. Mr. Norris Kantor was nominated as BOG Chair (DFrost/GMoore). A motion was made (NMirsky/DFrost) for the nominations to be closed. Motion carried. With no other nominations on the floor Mr. Norris Kantor will continue as BOG Chair for 2006-2007.
Mr. Kantor opened the floor for nominations for Vice-Chair. Mr. Jeffrey Forlines was nominated (JStafford/LAikens) as Vice-Chair. Motion was made (NMirsky/DFrost) to close nominations. Motion carried. With no other nominations on the floor, Mr. Forlines will serve as Vice-Chair for 2006-2007.
Mr. Kantor informed the group that Dr. Walker’s contract expires June 30, 2006. A motion was made (DFrost/JStafford) to extend Dr. Walker’s contract to June 30, 2007. Motion carried.
Mr. Frost discussed the need for funding the classified salary schedule. He referred to the material included in the BOG packet concerning institutions giving raises this year. Discussion followed. Mr. Kantor reminded the group that it was decided at an earlier meeting that classified salary increases would be considered when the enrollment numbers and Title III funding information is known. Mr. Frost discussed administrative and faculty percentage salary increases and stressed that the classified salary schedule must be funded. He asked the Board to give the Classified Employees the 20% of the gap funding that was previously projected over the next five years starting with 2005. Ms. Johnson made the recommendation that the institution look at the June 30, 2006 cash balances in the accounts that fund salaries and the income from tuition and fees in the fall. Ms. Johnson reviewed the funding mandates over the years and reminded the group that no extra funding has been received from the state to carry out the current legislatively mandated salary schedule. The group agreed that the commitment to increase classified salaries will be kept when funding issues and fall enrollment/tuition figures are available. Discussion followed.
Mr. Kantor polled the group on the subject of canceling the July BOG meeting and all were in agreement. The next meeting will be on August 17, 2006.
With no further business to discuss the meeting was adjourned at 9:50 p.m.