April 20, 2006
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS MEETING
April 20, 2006
Members Present: Dr. Louis Aikens, Mr. Jack Caffrey, Mr. Jeffrey Forlines, Ms. Anne Crowe, Mr. James Palmer III, Dr. Lyn Guy, Mr. Daniel Frost, Dr. Norman Mirsky
Members Absent: Mr. Edward Knight III, The Reverend Garry Moore, Mr. Jack Stafford, Mr. Norris Kantor
Guests: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Mr. David Lord, Dr. Felica Blanks, Ms. Joan Buchanan, Ms. Carol Baldwin, Mr. Fred Hardee, Ms. Fay Vint, Mr. John White, Ms. Lisa Neel, Mr. Cravor Jones, Mr. Kenny Mandeville, Mr. Rick Akers, and Ms. Anita Barilla
Call to Order and Approval of the Minutes
Vice Chair Mr. Jeffrey Forlines called the meeting to order in the BSC Harris-Jefferson Student Union Cafeteria at 6:45 p.m. and asked for a motion to approve the Minutes of the March 16, 2006 meeting. Motion was made (NMirsky/JCaffrey) to approve the minutes as written. Motion carried. The Special Board of Governors’ meeting minutes from April 12, 2006 were distributed and time was allowed for review. Motion was made (DFrost/ACrowe) to approve the minutes as written. Dr. Aikens asked that the minutes be modified to clarify the discussion concerning in-state and out of state tuition information included in the $450,000 figure discussed in the tuition increase request. Motion carried with the stated modification.
Staff Council – Ms. Carol Baldwin, Staff Council Chairperson
Ms. Baldwin reviewed the various projects and endeavors of the Staff Council over the past year and events planned for the future. Events mentioned were:
- Annual Staff Picnic with BSC shirts for Classified Staff
- Worked with Wellness Committee to provide Line Dancing and Health Screenings
- Plans to institute a monthly recognition for “Office of the Month”
- Updating Classified Web page which will include an Archive of Meeting Minutes
- Ms. Baldwin recognized and expressed appreciation to the Office of Public Safety, Maintenance Department and other classified staff for the work done in conjunction with Mr. Tom Ridge’s visit during the Shott Lecture Series in March
- Ms. Baldwin recognized Student Activities for work done with the West Virginia Humanities Council in bringing the Smithsonian World War II Exhibit to BSC
- She recognized the Maintenance Department for the excellent job of snow removal and the grass crew for keeping the campus looking nice
- The work of the campus Beautification Committee was also mentioned.
Ms. Baldwin reviewed some of the concerns of the Classified Staff Council, such as the filling of classified positions, a needed increase in the staff development funding, and the impact of increasing gas prices. Ms. Baldwin discussed the additional workload done by many classified staff in the daily operations of both BSC and NRCTC. She also mentioned the need for full funding of the classified salary schedule. Mr. Frost informed the group that the New River Community and Technical College Board of Governors has approved full funding of the classified salary schedule for New River classified employees by July 1, 2008. Mr. Frost discussed issues concerning employees who work for both BSC and NRCTC.
Mr. John White, Faculty Senate Chairperson
Mr. White reviewed the new members of the Faculty Senate:
New Chair – Angie Lambert
Vice Chair – Don Bury
Secretary – Sherri Williams
College Council Members – Roy Pruett, Dr. Norman Mirsky
Promotion and Tenure – Dr. Pat Hilton
Student Conduct Council – Kay Thompson, Beth Pritchett, and Lewis Foster
John White – Safety Committee
Mr. White spoke in behalf of the faculty on the issue of raises and reviewed information received from other institutions in the area. Discussion followed.
Human Resources – Mr. David Lord
- Mr. Lord called the group’s attention to information included in the Board member packets received earlier, and he reviewed a proposal/recommended resolution to HEPC on April 7, 2006 concerning TIAA/CREF Retirement Plan changes. A Life Cycle Funds feature will be added to their plans. Training will be provided to HR Administrators and Coordinators at the annual meeting on May 18 and 19. Those changes will then be brought to the institution. Employees may read about the new options on the TIAA/CREF web page.
- Adjunct Faculty Data Report – Mr. Lord reviewed the adjunct faculty information for the group. Dr. Smith reviewed degrees and training experience needed for various courses. Discussion followed.
- Mr. Lord reviewed the various searches for faculty and non-classified positions in progress and the status of each.
- Current Updated Non-classified Data handout – Mr. Lord reviewed the information for the group.
Academic Affairs – Dr. Don Smith
- MBA Program Update – Dr. Smith reported that seven criteria required by the HEPC must be satisfied before receiving approval for an MBA degree. He reviewed the criteria and discussed those requirements already met by BSC. Discussion followed.
- Dr. Smith pointed out the revised version of the Mission Statement and discussed the steps needed for approval. He asked for the Board to take action for approval of the Resolution to adopt the Mission Statement. Motion was made (LGuy/DFrost) to approve the Resolution for the Mission Statement. Dr. Aikens asked for the necessity of referring to the college as an HBCU. Dr. Walker explained that the specification is helpful for grant proposals and funding consideration. Motion carried.
- Status of Grant Proposals – Dr. Smith distributed a list of grant proposals, both funded and unfunded. Mr. Forlines asked if the assumption can be made that if more grants are approved and funded, it takes the burden off the operating margin. Dr. Mirsky explained that research grants are not intended to help the financial situation of the institution. There is a specific purpose and a great deal of work is put into submitting reports. Release time for some of the best professors is necessary to direct the projects, leaving the teaching of those courses to adjunct faculty. Mr. Forlines asked if there is some type of program to acquire more cash flow. Dr. Smith pointed out that the metro rate tuition project has the greatest potential to bring more junior/senior level students to the campus, increasing income and head count. Mr. Frost spoke to grant programs such as Veterans Upward Bound which works to bring in students and increase head count. When recruiters are working to bring in more headcount, Title III funding will also increase. Dr. Mirsky spoke concerning increasing alumni contributions and endowments. Ms. Crowe asked for information on trends of full time faculty being replaced by adjunct faculty as grant writing is more successful. Mr. Forlines asked that this issue be included as an agenda item at a future meeting where Chairman Kantor is present.
Student Affairs and Enrollment Management – Mr. John Cardwell
- Student Housing Report – Mr. Cardwell reported that BSC is working with multiple providers for student housing with the largest being the Upper-Classman II.
- The Upper-Classman II has extended an invitation to BSC faculty and staff for an evening of dinner and dancing to take place on May 5, 2006. This event is to show appreciation to BSC and its employees, and to showcase the facility.
- Enrollment – 350 students will graduate in May. Mr. Cardwell reported that 821 students have pre-registered for the fall semester, a figure that is slightly behind last year’s count at this point. Current students will be contacted and encouraged to pre-register for the fall semester.
- Mr. Cardwell reported that an aggressive recruiting campaign has been going on with efforts to make new contacts in the extended recruiting areas. Relationships will have to be built with new high schools outside the traditional area of recruiting. When final approval is received from the HEPC, the metro rate tuition plan will be announced and an aggressive campaign will be conducted in those counties bordering West Virginia.
- The College Success Center for the summer program to improve retention and college student success.
- Mr. Cardwell reported that attendance has declined this semester due to the high cost of gas. Students are being creative in getting their assignments done in order to stay in class. These issues will be discussed with faculty, staff, and administration to find remedies to the impact of rising gasoline prices.
Institutional Development and Advancement Update – Dr. Felica Blanks
Dr. Blanks reviewed all grant proposals and the status of each. Grants included were as follows:
- United Negro College Fund in conjunction with the University of Liberia ($142,758) – no response as yet.
- Emerging Leaders Program – ($15,000) to NASA – recent communications indicate approval is expected.
- Early Childhood Development Program – submitted to the Foundation of Child Development ($39,000) – no response as yet.
- The Benedum Foundation - a technology project ($500,000) – declined on March 14, 2006.
- Department of Health and Human Services – grant for health related project ($420,638) – no response.
- Role of Nutrition Development for the Prevention of Diabetes – submitted to Department of Health and Human Services ($5,000) – no response as yet.
- Small Business Technology Incubator – submitted to U.S. Department of Agriculture ($238,000) – recently submitted with no response as yet.
Dr. Blanks reported that the total submitted since January 1, 2006 is $1,786,034. There are also several small proposals in progress. Most of these proposals are related to health and outreach services. Dr. Blanks discussed Title III and informed the group that the Phase I data has been submitted for analysis to the Department of Education and information on the amount of allocation should be received soon. At that point the continuation application will be submitted in which a description of the uses for the money will be included.
Dr. Blanks informed the group that one plan of the Development Office to increase grant writing activity is to conduct a summer development program which trains faculty in grant writing activities.
Other activities include the Annual Scholarship Dinner which was held on April 18, 2006 and a Night of Jazz for the 50-year Alumni which will be held on the night preceding Commencement, May 12, 2006. The Development Office is working in conjunction with Ms. Laura Gooch of AAA to raise funds through a cruise line which will match contributions from donors. This event will be hosted by Dr’s Albert and Kulwinder Walker. On May 22, 2006, the Spirit of Bluefield Awards will be held.
Mr. Frost asked questions concerning the number of people working in the Development Office and how many grants are being written. Dr. Smith informed the group that Dr. Blanks and her staff are instrumental in proposals in other areas of the college, written by faculty. Discussion followed. Dr. Smith and Dr. Blanks were asked by Mr. Forlines to research grant proposals submitted by other institutions and the level of funding received and report how BSC compares to these institutions.
Virtual College, Technology, and School of Education Update – Dr. Tom Blevins
Dr. Blevins called the attention of the group to the Annual Report Summary of the Virtual College and Information Technology which was provided in the Board packet of information distributed earlier. He reported that funds are provided by Title III funding for equipment and staff to keep BSC’s technology at a high standard. Dr. Blevins reviewed some of the upgrades and improvements.
Dr. Blevins announced to the group that BSC has received a letter for renewed NCATE accreditation through the year 2012.
Mr. Frost discussed the changing of the classified position of Business Manager to a non-classified position of Director of Financial Assistance. He called the group’s attention to the correspondence from Mr. Bruce Walker to Ms. Shelia Johnson included in the material provided to Board members prior to the meeting. Mr. Frost read from a memo from the Chancellor regarding the changing of critical positions and informed the group that this type of change needed to go before the Board of Governors. Discussion followed. Motion was made (NMirsky/LGuy) to make the change in the position from classified to a non-classified position. Motion carried with Mr. Frost abstaining from the vote.
Mr. Forlines discussed the issue of fully funding the classified salary schedule and asked what an actual dollar amount would be for these raises and what type of budget issues need to be addressed so there can be some reasonable time frame to bring closure to this topic. Discussion followed. Mr. Forlines asked that the data be available for the next Board meeting in order for this issue to reach closure.
Dr. Mirsky brought the group’s attention to the fact that legislation states that each Board of Governors elect the new chairperson in June. Dr. Walker discussed the makeup of the Board and informed the group that some Board positions will expire this year and explained that certain positions are by appointment of the Governor of WV and others are elected by their peers. These positions will be discussed at the next meeting.
Next Meeting Date is May 18, 2006
With no further business to discuss the meeting was adjourned at 8:34 p.m.