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April 12, 2006 -- Special Meeting

Categories 2006

BLUEFIELD STATE COLLEGE
SPECIAL BOARD OF GOVERNORS MEETING
April 12, 2006

Members Present: Dr. Louis Aikens, Mr. Jack Caffrey, Mr. Jack Stafford, Mr. Norris Kantor, Mr. Jeffrey Forlines, Ms. Anne Crowe, Mr. Daniel Frost, Mr. Eli Sharp, Dr. Norman Mirsky

Members Absent: Mr. Edward Knight III, The Reverend Garry Moore, Mr. James Palmer III, Dr. Lyn Guy

Guests: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Don Smith, Ms. Shelia Johnson, Dr. Jim Voelker, Mr. John White, students Ms. Anita Curto and Ms. Natausha Lipscomb, and Ms. Anita Barilla

Consideration of 2006-2007 Tuition and Fee Request
 Chairman Norris Kantor called the meeting to order at 4:00 p.m. in the Conley Hall Conference Room and explained that a deadline is rapidly approaching for the college’s tuition and fee increase request to be received by the Higher Policy Commission in Charleston, WV.
 Ms. Johnson reviewed Attachment 1 from the Board members’ meeting packet and explained that the tuition and fee increase requests are due at the Higher Education Policy Commission by April 15 for approval. Ms. Johnson informed the group that the estimated increase is 8% for in-state tuition, which is expected to generate $450,000 in additional revenue. A new fee request is included, a “metro rate” that will be an amount between the in-state and the out-of-of state tuition rate in order to accommodate counties bordering West Virginia. Other institutions in the state have adopted the metro fee and promote it aggressively. Ms. Johnson reviewed the state funds received this year and called the group’s attention to the estimated additional expenditures. 
 Dr. Mirsky questioned the faculty positions included in the estimated expenses. Dr. Smith explained that the advertising efforts for one position in Psychology and one in Speech will hopefully yield two candidates in each case– one to fill the current vacant positions in Psychology and Speech and one additional position for each of these areas. Discussion followed.
 Ms. Johnson discussed the additional IT/Finance Office position and explained that the current position of business manager would be changed to non-classified to respond to the college’s audit management responsibilities and an additional classified position of Accountant Sr. would be added. These positions are necessary due to the added workload of shared services for NRCTC. Ms. Johnson reviewed the skills and experience of the current business manager and the reasons for changing the position to non-classified. Mr. Frost brought the group’s attention to the fact that the change from a classified position to non-classified position must be an action item for the Board’s consideration. Ms. Johnson informed Mr. Frost that these adjustments will be brought before the regular Board of Governors’ meeting on April 20 but must be addressed in conjunction with the increase in tuition and fees. Discussion followed.
 Ms. Johnson reviewed the increase in minimum wage and the effects on the budget of the institution. Other items discussed were increases in the cost of the audit, PEIA, salary for deans, and faculty increment (mandated by legislature). Mr. Frost questioned the faculty increment and why there were no increases included in classified staff salary. Ms. Johnson explained the expected increases in employee health insurance, and additional funds needed due to a bill which passed stating that state agencies must contribute to a reserve for employees who retire effective July 1. Ms. Johnson also discussed “lata” charges. These are charges for long distance and Internet services. Up to this point those charges have been shared by all institutions but there is a possibility that Bluefield State may have to pick up a large portion of these charges. Discussion followed.
 Ms. Johnson discussed the requested increases in tuition and fees at other institutions and stated that BSC will still have the lowest tuition rates of all public four year colleges in West Virginia. The proposed recommendations are being made because of unknown increases in expenses as well as increases currently known. She stated that a request for pay raises may be brought before the Board in the fall when enrollment data is received and the amount of increases in all expenses are known. Ms. Johnson reviewed the increase of in-state tuition from $1,705 to $1,841, an increase of $136. Out of state fees will increase from $3,507 to $3,880, an increase of $373.  An exclusion of Title III funds has been requested in the formula for out of state tuition. If Title III is not excluded the out of state tuition will increase $600. Mr. Frost discussed the need for classified employees to receive raises and the fact that no raises are included in the recommended proposal. Ms. Johnson reported that to fully fund the classified staff would require an increase of almost $500,000 to the annual budget. Discussion followed.
 Dr. Aikens questioned the increase for out of state tuition and asked if it was included in the $450,000 figure in the handout. Ms. Johnson informed the group that this figure does include both instate and out of state tuition and remarked that the proposed in-state rate is an 8% increase and the out of state rate is 10.64% (out of state rates are based upon the state formula). Mr. Kantor brought the group’s attention to the metro rate and how it might boost the institution’s revenue. Ms. Johnson reported that the proposal for a metro rate is for all counties bordering West Virginia. Mr. Cardwell reviewed the proposal and the projected enrollment and informed the group that the rate would be the average between in-state and out of state tuition. Ms. Johnson stated that the cost of instruction will be reduced and enrollment will increase. The cost per student will decrease. Dr. Aikens stated that the metro rate could be rescinded if it was not beneficial to the institution. A motion was made (LAikens/JCaffrey) to accept the proposal for the border county metro rate. Discussion followed. Motion carried with two votes of opposition (JStafford and ACrowe).
 Ms. Johnson reviewed the special fees and the justification for each. Discussion followed. A motion was made (JForlines/JCaffrey) to approve the proposed tuition and fee increases with the correction of an increase from $60 to $120 in the B.S.N. instead of $100 as stated in the Recommended Resolution. Motion carried with one vote of opposition (JStafford).
 Mr. Forlines asked that Mr. Cardwell include the projected impact of metro rates in the enrollment report at the April 20 Board of Governors’ meeting.
 Mr. Kantor suggested a study be done on the possibility of creating a new Physicians Assistant program at BSC.
 With no further business to discuss, the meeting was adjourned at 5:37 p.m.

Respectfully submitted,
Anita Barilla