November 17, 2005
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS MEETING
November 17, 2005
Members Present: Dr. Louis Aikens, Mr. John Caffrey (via conference call), Mr. Edward Knight, The Reverend Garry Moore (via conference call), Mr. Jack Stafford, Mr. Norris Kantor, Mr. Jeffrey Forlines, Dr. Lyn Guy, Mr. Daniel Frost, Mr. Eli Sharp, Dr. Norman Mirsky, Mr. James Palmer, and Chairman John Barnes
Guests: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Mr. David Lord, Dr. Felica Blanks, Mr. Gerald James, Ms. Remona Finney, Dr. Elaine Scott, and Ms. Anita Barilla
Call to Order – Chairman John Barnes
Chairman John Barnes called the meeting to order at 6:45 p.m. in the Private Dining Room of the BSC Harris-Jefferson Student Center.
Approval of the Minutes – October 20, 2005
Chairman Barnes asked for additions or corrections to the October 20 minutes. Mr. Frost asked that his statement asking the Director of Human Resources Mr. David Lord what the salary will be for the Business Development Project Director for the BSC Research and Development Corporation and Mr. Lord’s response that the position will pay $45,000 be included in the minutes. Mr. Frost also asked that the question concerning funding from Title III for the position for a period of one year be included. Motion was made (NKantor/ESharp) to approve the minutes as amended. Motion carried.
Mr. Barnes informed the group that because of recent action taken by the Governor to appoint new members to the Board, the group will deviate from the regular agenda to swear in the three most recently appointed members present. Ms. Remona Finney administered the Oath of Office for Mr. Norris Kantor, Dr. Lyn Guy, and Mr. James Palmer. Also appointed was Ms. Anne Crowe who was not in attendance and will take the Oath of Office at a later date.
Nomination of Officers:
Chairman Barnes opened the floor for nominations for Board of Governors Chairman. Motion was made (JForlines/JPalmer) to nominate Mr. Norris Kantor. With no further nominations from the floor, a motion was made (DFrost/JStafford) to close the nominations. Motion carried. Mr. Barnes turned the meeting over to the new Board of Governors Chairman, Mr. Norris Kantor to conduct the remainder of the meeting. Mr. Stafford commended Mr. Barnes for a job well done as BOG Chairman and thanked him for his commitment to Bluefield State College. Chairman Kantor presented Mr. Barnes with a plaque of appreciation for his years of service as Chairman of the Board.
Chairman Kantor opened the nominations for Vice Chairman. Motion was made (DFrost/JStafford) to nominate Mr. Jeff Forlines. With no further nominations a motion was made (NMirsky/DFrost) to close the nominations. Motion carried. Mr. Jeff Forlines was elected as the new BOG Vice Chair.
Human Resources Update – Mr. David Lord
Mr. Lord called the group’s attention to the material entitled “Institutional Rules in Effect on July 1, 2005” and reviewed the handout. These policies will be taken before the College Council after the Thanksgiving holiday.
President’s Report – Dr. Albert L. Walker
Dr. Walker updated the group on several activities and projects in progress at BSC. Included were:
NCATE Site Visit
BSC Partners with Virginia Tech and Galileo Magnet High School
Hurricane Katrina assistance
Breast Cancer Expo in Beckley
BSC Hosts Voter Registration Drive
American Legion “Citizen of the Year”
Legislative and Media Relations – Mr. Jim Nelson
-Update on visits to Legislative Interims and individual visits to area legislators.
-November 28 – BSC vs Bluefield College in their annual Basketball game.
-Ms. Karen Gordon is attending Dreamweaver web training to maintain and update the BSC web site.
-BSC to host Mercer County’s Math Field Day.
-Shott Lecture Series – March 30, 2006 with Mr. Tom Ridge.
Legislative Committee Report – Mr. Jack Caffrey and Mr. Jack Stafford
Mr. Stafford reported that the committee met on October 6 with Dr. Jerry Beasley, President of Concord University, and another representative of Concord. The Committee received a draft of the position paper from Dr. Beasley and Dr. Walker with issues important to each institution. From these the committee will make a manageable list of issues to discuss with legislators. Mr. Stafford asked that the members of the committee look over the list and submit short, written comments to be discussed at the next Legislative Committee meeting. Mr. Stafford reviewed the list for the group.
Vice President for Financial and Administrative Affairs – Ms. Shelia Johnson
Ms. Johnson reported that the audit is near completion and explained the challenges of this year’s audit. Next year the audits for BSC and NRCTC will be conducted separately. Mr. Kantor suggested that the audit reports be mailed to BOG members for review prior to the meeting in January 2006. Mr. Kantor and Mr. Forlines also asked to be present at the exit interview with the auditors. Ms. Johnson reviewed various information included in the packet of materials. Discussion followed.
Ms. Johnson discussed Title III funding and the estimated calculations for the coming year. She brought the group up to date on several improvement projects that will be funded by a budget surplus from the state.
Ms. Johnson reported that the Greenbrier library property has been transferred from BSC to NRCTC. Mr. Knight informed the group that the NRCTC Board passed a lease proposal with the Lewisburg Building Commission. Documents are ready to be signed. This will be a $3 million plus project. This agreement allows NRCTC to participate in the use of the library and the facilities for a period of 30 years. There has been discussion of allowing New River to purchase the property at the end of the 30 years.
Mr. Frost asked Ms. Johnson for an update on the elevator in Basic Science. Ms. Johnson reported that the project will be open for bids after Thanksgiving. Ms. Johnson reviewed the bid process and explained why the process for the project is being done a second time. Mr. Frost asked when BSC would get the rest of the money from the $700,000? Ms. Johnson responded by telling the group that $388,775 has been received as a one year allocation. Dr. Walker informed the group that restoration of the funding for the college is one of the major concerns when talking with legislators. Mr. Frost informed the group that the Legislative Committee was set up to address inequities that the college has been dealing with and not what was promised and was lied about.
Vice president for Student Affairs and Enrollment Management Report – Mr. John Cardwell
Mr. Cardwell reviewed the enrollment report for the Fall 2005 semester and the current projects for the Spring 2006 semester. Spring pre-registration is currently 1,226. Current enrollment for fall is 1750. Dr. Mirsky asked why last month’s minutes have enrollment at 1779 and Mr. Cardwell explained that the numbers reflected both paid and not paid students.
Housing Update – Mr. Cardwell announced that notification has been received that there will be a reduction in the rental rate for the Upper-Classman II to attract students for the Spring semester. There will be TV and radio ads appearing soon to assist with marketing the facility to perspective students. There are currently eight active facilities for student housing needs.
Recruiting is going well and the area has been extended to a three hour radius of the BSC. North Carolina, Virginia, Kentucky, and into the Charleston and Parkersburg area are included in the expanded recruiting area. Current students who have not pre-registered will be contacted.
Mr. Cardwell informed the group that students will be able to go online and register for classes by using the Web Self Service. The goal for the self service is to eliminate mailing grades and printing rosters by the end of the Spring semester.
Mr. Frost asked if BSC is offering border counties in-state tuition since it was discussed in the last BOG meeting. Mr. Kantor and Dr. Walker discussed the current bill that prevents BSC from offering in-state tuition to border counties. Ms. Johnson explained the metro rate offered by WVU and Marshall and the penalties associated with offering border counties the tuition break. Discussion followed.
Mr. Forlines stressed the need for BSC to market course and degrees to non-traditional students in local businesses to utilize educational dollars set aside for employees. He inquired concerning progress in this effort. Mr. Cardwell responded by informed the group that the college is in the process of expanding several programs and adding night offerings in an effort to provide full degree programs to attract local business employees. Mr. Forlines asked that information be mailed out to area businesses with course offerings.
Vice President for Academic Affairs – Dr. Don Smith
Update on National Council for Accreditation of Teacher Education (NCATE) Re-Affirmation: Dr. Tom Blevins discussed the recent NCATE visit and the successful re-affirmation of the Teacher Education program. He thanked all those who helped get the information and facilities ready for the visit.
Executive Director for Institutional Development and Advancement – Dr. Felica Blanks
Dr. Blanks announced the BSC Foundation is working on several projects to raise money for scholarships. A direct mail campaign is in progress and the addresses are being corrected in the database. The Neighborhood Investment Program (NIP) has tax credits available but contributions must be received before December 31 to be eligible.
Many activities are being planned to raise funds and to build relationships with the community. Dr. Blanks reviewed several projects being planned for the near future.
The BSC Research and Development Corporation hosted Business After Hours for the Greater Bluefield Chamber of Commerce and recently hosted a Chili Cook-off for the community. New businesses are going into the R&D building and the Service Learning Center plan is being implemented. This Center will involve students in various projects and will be seeking grants for support.
Dr. Blanks reported on a project for redevelopment of downtown Mount Hope. She reported that the town has a ready made campus and is very interested in BSC utilizing this area by offering courses in Mt. Hope. Dr. Blanks reviewed several other proposals in progress for various purposes.
Title III Annual Performance Report is due on December 31, 2005.
Mr. Gerald James, Project Manager for the BSC Research and Development Corporation gave the group and update on progress and activities taking place at the R&D building. He reviewed the progress on the Fire Marshall requirements for the building and upgrades in the wiring and alarm systems. Mr. Forlines questioned the cost of bringing the building up to code and if these upgrades would make the building self sustaining. Ms. Johnson informed the group that much of the work was done by BSC employees after hours. Mr. James reported that with the income from the most recent tenants he expects it will take at least two years for the R & D Corporation to be self-sustaining. He informed the group that the income generated from the Pegasus towers on the roof will pay for the building and the various offices will generate additional income. Mr. James reported on several new tenants to the building and the income generated from these rentals. These new businesses have been granted a five year B&O tax waiver.
Motion was made (DFrost/JForlines) to go into executive session at 9:01 p.m.
The group reconvened regular session at 9:40 p.m. with no actions to be taken from executive session.
Mr. Frost informed the group that the classified employee salary schedule used for the last salary increase was based on data from the 2003-04 budget. Mr. Frost requested that the Board consider fully funding the classified employee salary schedule by July, 2006. He reported that some institutions in the state have already fully funded the classified salary schedule. Dr. Aikens expressed a concern that money is available for funding before any decisions can be made. Mr. Stafford asked that Ms. Johnson put the current numbers together in order to see where the college stands to see if full funding of the classified salary schedule is feasible.
Dr. Walker announced that the BSC Christmas Dinner will be held on December 9, 2005 at 6:00 p.m. at David’s at the Club and invited all to attend.
Chairman Kantor expressed his appreciation to the group for the confidence placed in him by electing him Chair of the Board of Governors and assured them that he plans to spend time with Ms. Johnson concerning financial matters at the college. He expressed a desire to have more grants written and approved to help with the financial needs of the college.
With no further business to conduct, a motion was made (DFrost/ESharp) to adjourn the meeting at 9:50 p.m.