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October 20, 2005

Categories 2005

October 20, 2005

Members Present:   Dr. Louis Aikens, Mr. Jack Caffrey, Mr. Edward Knight, Reverend Garry Moore, Mr. Norris Kantor, Mr. Daniel Frost, Mr. Elijah Sharp, Dr. Norman Mirsky, Chairman John Barnes

Members Absent: Dr. Lyn Guy, Mr. Jack Stafford, Mr. Jeffery Forlines

Guests Present: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Tom Blevins, Dr. Don Smith, Ms. Shelia Johnson, Mr. David Lord, Dr. Felica Blanks, Dr. Elaine Scott, Dr. Steve Bourne, Ms. Carol Baldwin, Ms. Anita Barilla

Call to Order – Chairman John Barnes
Chairman John Barnes called the meeting to order in the Private Dining Room of the Harris-Jefferson Student Center at 6:45 p.m.

Approval of the Minutes – September 15, 2005
Chairman Barnes asked for additions or corrections to the September 15 minutes. Dr. Mirsky called the group’s attention to a typing error in the section “Action items from Executive Session” on the third page which reads “3.75 increase for non-classified.” This should read “4.75 percent increase for non-classified. Motion was made (LAikens/JCaffery) to approve the minutes as amended. Motion carried.

Legislative Committee Report – Mr. Jack Caffrey reported that the Committee, along with Dr. Walker, met on October 6, 2005 at Concord University with Dr. Jerry Beasley and Ms. Amy Pitzer to discuss what strategy the Committee should take when talking with legislators in our region. The result of the meeting was that the two presidents will prepare a statement which will be the background to determine how the two institutions will interact with legislators. Both presidents felt that a one-on-one approach is most effective when informing legislators of issues concerning the institutions. Mr. Barnes reminded the group that most legislators are measured in their discussion when in a public forum and will talk more freely when approached individually. Mr. Kantor reminded the group that time is growing short and any dialog with legislators should take place soon to be effective for the session in January 2006. Discussion followed.

Human Resources Director – Mr. David Lord
HR Update – Mr. Lord called the attention of the group to a letter and materials explaining the Higher Education Policy Commission’s Series 8 titled “Personnel Administration.”
New Non-Classified Position – Mr. Lord called the group’s attention to the Business Development Project Director Position Justification included in the Board information packet and explained that this is a new position for the Research and Development Corporation. Motion was made (NKantor/GMoore) to adopt the Business Development Project Director position as outlined in the Board packet. Mr. Frost questioned the source of funding, the salary, and the experience and qualifications required for the position.  Dr. Blanks informed the group that the salary will be $45,000 and will be initially funded by Title III. Dr. Mirsky commented that funding from Title III is appropriate initially, possibly for a year, but that there should be a long range plan to provide income for the Research and Development Corporation. Mr. Kantor told the group that the goal is to generate enough income from projects and grants to be self-sufficient. Mr. Kantor explained that the Code provides for the position to be funded by Title III as long as the position will carry out certain goals in the By-Laws of the Research and Development Corporation. The only requirement of the Code is that the majority of the Board of the R&D Corporation be from the institution. This will enable the R&D Corporation to have a full-time director to oversee the multiple activities of the Corporation in the former AEP building. This will be a non-classified position and the person will be securing tenants and grants to generate enough income for the R& D Corporation to stand alone without the help of the college. Mr. Frost asked for clarification of the requirement that one year of experience equals one year of education. Mr. Lord explained that BSC currently does not have a policy or a rule that discusses equivalencies and but that this issue will be further researched as the policies are updated.  Mr. Frost asked if policies from other institutions in the state which have policies on equivalency could stand as precedence in the case of a grievance at BSC? Mr. Lord answered that they could. Discussion followed. Mr. Barnes called for a vote to adopt the position. A vote revealed eight votes for and one opposed. Motion carried.
President’s Report – Dr. Albert L. Walker
-School of Business Revised Graduate Program Proposal – Dr. Smith spoke concerning the need for Bluefield State to move in the direction of offering graduate courses in order to move the college toward university status in the future. Dr. Elaine Scott, Dean of the School of Business, and Dr. Steve Bourne, Endowed Chair of the School of Business, discussed the Masters in Business Administration (MBA) with the group. Dr. Bourne informed the group that the MBA can be carried out without additional resources or personnel. He explained that the program has been structured for the working individual and can be implemented in eight week segments. Dr. Bourne reviewed the program and informed the group that accreditation will be sought quickly.  The motion was made (NKantor/DFrost) to authorize the School of Business to proceed with submission of the MBA Proposal to HEPC. Motion carried.
-Dr. Walker referred to the PowerPoint material handed out earlier and reviewed the recent BSC Homecoming activities and other activities and accomplishments across the campus including the upcoming NCATE visit for the Teacher Education Program.

Due to another commitment, Mr. Frost asked the group to deviate from the current Agenda and go into Executive Session.

The motion was made (NKantor/DFrost) to go into executive session at 7:50 p.m.
The motion was made (NKantor/DFrost) to return to regular session at 8:30 p.m.

Legislative and Media Relations – Mr. Jim Nelson
Annual Report Publication
Mr. Nelson called the group’s attention to the BSC Annual Report and reviewed items included in the report. He explained that this report will be done annually and will be sent out to state legislators and area chambers of commerce. Formerly this report has been done about every four to eight years with the last one done in 1991-92.  Mr. Nelson also informed the group that BSC will be hosting the Shott Lecture Series in March 2006 which is sponsored by the Shott Foundation and First Century Bank.

Vice President for Financial and Administrative Affairs – Ms. Shelia Johnson
-Ms. Johnson updated the group on the October 4, 2005 incident in the Basic Science lab and explained that two labs were closed by the Fire Marshall until various chemicals were labeled and spills cleaned up. BSC will be receiving reports from the Fire Marshall and the EPA outlining their findings and the appropriate actions the college needs to take. The EPA will be billing BSC for travel expenses but all other expenses will be paid from other sources.
-Ms. Johnson informed the Board that the auditors are scheduled to be on campus next week. Ms. Johnson explained the auditors’ plan for reporting both BSC and New River Community and Technical College’s financial status. Ms. Johnson has requested a two week delay because of the extra work needed to prepare both institution’s financial records for the auditors’ visit. Next year there will be separate audits for each institution.

Vice President for Student Affairs and Enrollment Management Report – Mr. John Cardwell
Student Housing Update
-Mr. Cardwell reported that there is now eight approved facilities for student housing. The Upper-Classman II currently has 76 students with 32 of those being athletes. He reported meeting with Mr. Roger Workman to discuss scheduling a commercial shoot that will begin an extensive public relations campaign. The facility is 99% complete. 
205 Fall Student Enrollment Information
-Enrollment stands at 1,779 which is 2 students behind the enrollment at this time last year. Fall recruiting is underway with recruiting efforts focused on a three hour radius of Bluefield. Mr. Cardwell informed the group that work is being done with the Saudi Arabian Embassy to bring 20 students to Bluefield State in the fall semester.  He informed the group that the international market is beginning to open up again. Enrollment Management is working together with the Alumni Association and the Director of Alumni Affairs in recruiting students from various areas.
-Mr. Cardwell reported that efforts are underway to actively recruit students who attended the College Summit this summer.
Student Profile
-Mr. Cardwell handed out the Student Profile and reviewed pieces of information contained within the report. Discussion followed. Mr. Cardwell asked for permission of the Board to pursue the border county tuition rates. The Board granted Mr. Cardwell permission to pursue this initiative.

Dean of Technology, Virtual College, and teacher Education – Dr. Tom Blevins
National Council for Accreditation of Teacher Education (NCATE) Re-Affirmation
Dr. Blevins called the attention of the Board to the NCATE material included in their packets and reviewed the Schedule of Events and the Summary for the NCATE visit to take place on October 29 – November 2, 2005. Dr. Blevins reviewed various activities taking place to prepare for the visit.
Old Business

New Business

Next Meeting Date – November 17, 2005

With no further business to conduct the meeting was adjourned at 9:34 p.m.

Respectfully submitted,
Anita Barilla