August 18, 2005
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS MEETING
AUGUST 18, 2005
Members Present: Dr. Louis Aikens, Mr. John Caffrey, Rev. Garry Moore, Mr. Jack Stafford, Mr. John Barnes, Mr. Norris Kantor, Mr. Jeffrey Forlines, Mr. Daniel Frost, Mr. Eli Sharp, Dr. Norman Mirsky
Members Absent: Mr. Edward Knight III, Dr. Lyn Guy
Guests Present: Dr. Albert Walker, Mr. John Cardwell, Mr. Jim Nelson, Dr. Don Smith, Ms. Shelia Johnson, Mr. David Lord, Ms. Anita Barilla, Dr. Elaine Scott, Ms. Susan Mann, Ms. Bettie Wallace, Ms. Joan Buchanan, Ms. Carol Baldwin, Ms. Fay Vint, Dr. Martha Eberall
Call to Order
Chairman John Barnes called the meeting to order at 6:45 p.m. at the Upper-Classman II located on Cumberland Road in Bluefield, WV.
Approval of Minutes – July 21, 2005
Chairman Barnes asked the group for corrections or a motion to approve the minutes from July 21, 2005. Motion was made (JForlines/DFrost) to approve the minutes as presented. Mr. Kantor pointed out that the minutes need a revision concerning the election of officers on the first page. The amended minutes will include the sentences provided by Mr. Kantor and will read “Mr. Knight discussed the right of the Board to continue to conduct business as usual until the appointments are made and informed the group that the election of officers could proceed with the vote of the members that are now serving if the membership so desired. It was the consenus of the Board that the election of officers could not occur until the Governor appointed governors to fill the terms of those whose terms had expired since the Code allowed those whose terms had expired to continue in office until their replacements were appointed by the Governor.” Mr. Forlines amended his motion to include the correction, with a second by Mr. Frost. Motion carried. Minutes approved as amended.
School of Business Shott Endowed Chair – Vice Chairman Kantor
Mr. Kantor and Mr. Forlines distributed information concerning the James H. Shott Endowed Chair in Business and explained how the Chair was funded and discussed issues necessary for the Endowed Chair to function. Nomination and selection was done by the School of Business in the Spring and an Endowed Chair was announced at graduation. The Board still needs to set up the procedures for investing the money, a spend policy, and the framework so that it is formulated and official. Mr. Kantor called the group’s attention to the basic agreement between the Bluefield State College Foundation and the James H. Shott Endowed Chair in Business. The documents included in the packet are patterned and formulated after the two Shott Chairs that are in existence at West Virginia University. The only difference is that, at the University, the amounts to create an Endowed Chair are much larger. This procedure has to be approved by the Board of Governors under the existing code to have everything fully operational. Motion made (JStafford/DFrost) to approve the documents. Discussion followed. Motion carried.
Dr. Walker introduced Mr. Dennis Johnson, owner of the Upper-Classman II. Mr. Johnson gave the group an overview of the renovations already completed and the time-table for the remainder of the work. He took the group on a tour of the facility and asked the members to consider ideas to help promote the facility to the public. Mr. Frost reminded the group that the best advertisement is the students living at the facility.
Election of Board Officers – Chairman Barnes
Mr. Barnes announced that the Board will forego the election of officers until the appointments from the Governor are made.
President’s Report – Dr. Albert Walker
Dr. Walker introduced Mr. David Lord, Director of Human Resources, and discussed the various skills and expertise he brings to the Institution. Mr. Lord will be a member of the President’s Cabinet and will be present at the Board of Governors’ meetings in the future.
Dr. Walker spoke to the group concerning the political standing of the College and the work done with the Legislature. Dr. Walker suggested that each member be thinking about issues that need to be brought to the attention of local legislators to enhance and improve BSC. He discussed with the group ways other institutions have interacted with legislators to increase their awareness of the needs of the institution.
Dr. Walker announced that Lincoln University presented him the Trailblazer Award at a recent event held in Florida during an alumni gathering.
Mr. Frost asked that action be taken on the subject of the under funding of state appropriations to BSC. Mr. Frost reminded the group that BSC now has more students and this increase causes a need for more faculty. He felt that funding should be based upon the growth of the college providing money for additional staff to serve the increasing number of students. Mr. Barnes discussed the importance of addressing this issue at this time and stressed that addressing this disparity in funding should be put at the top of the list of priorities for the Board. Mr. Caffrey suggested that a Legislative Committee be appointed from membership of the Board. Mr. Barnes appointed Mr. Jeffrey Forlines, Mr. Jack Caffrey, Rev. Garry Moore, Mr. Jack Stafford, and Mr. Louis Aikens to serve on a Legislative Committee to address concerns of Bluefield State College. He asked that the Committee select a Chair who will report to the Board. Mr. Barnes told the group that the financial status of the college is the Board’s number one responsibility and should be at the top of the priority list. Mr. Kantor informed the group that an article appeared in the Charleston Gazette concerning the attendance of WV legislators at the National Conference of legislators on school funding/finance, etc. He suggested that members read the article in which a statement was made saying that higher education is being shortchanged and that this situation needs to be changed. Mr. Frost expressed concern that no representation from the employees of the College has been included on the Legislative Committee and volunteered to serve. Chairman Barnes accepted his offer to serve and included Mr. Frost on the Committee. Mr. Caffrey asked that the Committee plan to meet on Tuesday, August 23, 2005 at noon. Logistics for this meeting will be worked out from the President’s office. Dr. Walker will ask the President’s Cabinet for concerns to be addressed by this group.
Vice President for Academic Affairs – Dr. Donald Smith
Dr. Smith informed the group that several interim appointments for Deans have been made and introduced Dr. Martha Eborall as the Dean of the School of Arts and Sciences who will be replacing Dr. Jim Voelker. Also introduced was Dr. Elaine Scott who will be replacing Dr. Debbie Halsey-Hunter as the Interim Dean of the School of Business. Dr. Smith will be introducing other interim appointments at the September meeting.
Dr. Smith distributed a handout of evening course offerings and discussed the increase in the number of courses for the fall and the challenges faced by the institution. Discussion followed.
Vice President for Financial and Administrative Affairs – Ms. Shelia Johnson
Ms. Johnson distributed a revised project list and discussed various items. Ms Johnson volunteered to assist the Legislative Committee at any time concerning financial interests of the institution and stressed that one of the goals should be that the Legislature re-instate the funding shifted to New River Community and Technical College.
Ms. Johnson announced that RW Food Management from the Upper-Classman II has been awarded the food service contract and noted they have subcontracted to Kwik Kafe for the vending machine service. Meal cards provided to students can be used at BSC or the Upper-Classman II. Negotiations will be made to include local restaurants in the use of the meal cards. Mr. Frost inquired whether employees of BSC will be given the opportunity to purchase the meal cards at the same rate as students. Mr. Sharp told the group that the subject of employees’ eligibility to purchase meal cards was not discussed during the initial interview process and would be addressed at a later time. He informed the group that the company is also looking to include vending machine purchases with the meal card.
Ms. Johnson reported that the Capital Projects Survey is usually due on September 1 but was received early this year. She reviewed the list with the group and told the Board that the projects were selected by HEPC and not the institution.
Vice President for Student Affairs and Enrollment Management Report – Mr. John Cardwell
Mr. Cardwell discussed the various properties for student housing for the fall semester. There are now seven sites for students to utilize as approved student housing. Information on these facilities was not available for the fall recruitment but will be used as a recruiting tool in the future. Mr. Cardwell discussed various marketing ideas with the group.
Mr. Cardwell reported that BSC is currently 112 students ahead of last year’s enrollment. His prediction for the fall was that the numbers will exceed last year’s enrollment numbers. The group discussed the number of students currently leasing from the Upper-Classman II and the projections for the fall enrollment. Mr. Frost inquired about the hiring of a new Director of Student Life since the student population is expected to increase with the marketing of the student housing facilities. Mr. Cardwell informed the group that his plans are to review the needs of the college and work toward advertising sometime around Christmas.
Motion was made (DFrost/NKantor) to go into executive session at 8:50 p.m. Motion carried.
Motion was made (NKantor/DFrost) to reconvene into regular session at 9:50 p.m. Motion carried.
Action item which came out of the executive session:
Motion was made (NKantor/GMoore) to authorize Chairman Barnes and Mr. Stafford to secure a meeting with the Chancellor of the Community and Technical College and the Chancellor of the Higher Education Policy Commission. Motion carried.
Next Meeting Date – September 15, 2004
Dr. Walker announced that the September meeting will be in the Harris-Jefferson Student Center in the Private Dining Room of Bluefield State College.
With no further business to conduct, a motion was made (NKantor/DFrost) to adjourn the meeting at 10:00 p.m.