July 21, 2005
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS MEETING
JULY 21, 2005
Members Present: Dr. Louis Aikens, Mr. Jack Caffrey, Mr. Edward Knight, Rev. Garry Moore, Mr. Norris Kantor, Mr. Jeffrey Forlines, Dr. Lyn Guy, Mr. Daniel Frost, Mr. Eli Sharp, Dr. Norman Mirsky
Members Absent: Mr. Jack Stafford, Mr. John Barnes
Guests Present: Dr. Albert Walker, Ms. Anita Barilla, Mr. Jim Nelson, Mr. John Cardwell, Dr. Don Smith, Dr. Jim Voelker, Ms. Shelia Johnson, Ms. Deirdre Guyton, Ms. Remona Finney, Ms. Bettie Wallace, Ms. Fay Vint
Call to Order
Vice Chairman Mr. Norris Kantor called the meeting to order at 6:45 p.m. in the Private Dining Room of the Harris-Jefferson Student Center.
Approval of Minutes – June 16, 2005
Mr. Kantor asked for corrections or additions to the minutes of June 16, 2005. Mr. Frost asked for a correction concerning the statement “classified employees were asked to make recommendations but no action has been taken on the issue.” He stated that the statement should read “classified employees were asked to make recommendations but no action has been taken by the Administration or the Board on the issue.” Motion was made (Forlines/Aikens) to approve the minutes as amended. Motion carried.
Mr. Kantor informed the group that Mr. Eli Sharp and Dr. Norman Mirsky will take the Oath of Office as new Board members. Ms. Remona Finney administered the Oath to Mr. Sharp and Dr. Mirsky.
Vice Chairman Kantor informed the group that Governor Manchin has not appointed any new Board members to fill the Board positions that became vacant at any state institution June 30, 2005. Those members whose terms have expired will continue to serve on the Board until new appointments have been made. It is anticipated that by the end of July or the early part of August the Governor will appoint individuals to fill vacancies at all institutions in the state. Mr. Kantor told the Board members he feels that the Board is not in a position to elect officers until those appointments have been made. Mr. Frost inquired concerning the continuation of Mr. Knight as an ex-officio member of the BSC Board. Mr. Kantor explained that the Chair of the BSC Board serves on the Board of NRCTC and their Chair serves on Bluefield State’s Board. When NRCTC became a free standing entity the positions became ex-officio members instead of voting members. There are now four seats to be filled. Three Board members’ terms have expired (Mr. John Barnes, Dr. Lyn Guy, and Mr. Norris Kantor) and one position is open. Mr. Knight discussed the right of the Board to continue to conduct business as usual until the appointments are made and informed the group that the election of officers could proceed with the vote of the members that are now serving if the membership so desired. It was the consensus of the Board that the election of officers would not occur until the Governor appointed directors to fill the terms of those whose term had expired since the Code allowed those whose terms had expired to continue in office until their replacements were appointed by the Governor.
Enrollment Management Report – Mr. John Cardwell
Mr. Cardwell distributed a handout showing current enrollment. He discussed the Emerging Scholars program and gave an update. BSC currently has 1,487 students pre-registered for the fall semester and Mr. Cardwell reported that he anticipates enrolling another 80-85 at the next orientation.
The Upperclassman II is on target to have doors open on August 1, 2005. They are currently installing carpet, furniture, and finishing up painting of the facility. The College Summit students will be housed at the facility in August. The number of housing opportunities continues to increase and those facilities are being added to our website. Mr. Cardwell discussed the success of the Honors College program and reviewed the requirements for participation.
Vice President for Financial and Administrative Affairs – Ms. Shelia Johnson
Ms. Johnson informed the group that BSC has been approached concerning the purchase of two pieces of property near the campus. An appraisal has been received for one and Ms. Johnson reported that she is expecting an appraisal for the other shortly. Dr. Walker informed the group that Mr. Forlines, as an employee of First Century Bank, does not have a conflict of interest in this matter because the property is a trust. Discussion followed. Motion was made (Guy/Aikens) to give Ms. Johnson the authority to negotiate on both properties. Motion carried.
Mr. Frost inquired concerning renegotiating of contracts for the new fiscal year. Discussion followed. Mr. Frost asked that the headings of “Old Business” and “New Business” be added to the Board Agenda. He informed the group that the current Agenda makes no provision for continued discussion of items discussed at earlier meetings nor for additional items of concern. This request will be referred to Chairman John Barnes.
Mr. Edward Knight gave a report on the Lewisburg Library project and the recent meeting with concerned parties.
President’s Report – Dr. Albert L. Walker
Dr. Walker introduced the appointments of Interim Administrators. Dr. Don Smith who will serve as Interim Vice President for Academic Affairs and Mr. John Cardwell who will serve as Interim Vice President for Student Affairs and Enrollment Management. Dr. Shekhar Pradhan will continue in his interim position as Executive Director of Institutional Development and Advancement while Dr. Felica Blanks is Interim President for New River Community and Technical College. Dr. Blanks is one of the finalists for the position of President at NRCTC. Dr. Walker announced that several dean positions will be announced in August. These will also be interim positions. Dr. Walker explained to the group that these appointments are being made on an interim basis in order to allow ample time to fill the positions with the most qualified personnel. The positions of Director of Multicultural Affairs and the Director of Institutional Research and Assessment will be advertised immediately. Dr. Walker announced that the Director of Human Resources will start on August 3 and will report directly to the President.
Dr. Walker called the group’s attention to the handout on Goals and Objectives and discussed various items included. He asked Board members to provide recommendations for improvement of Bluefield State. These recommendations are to be in writing and submitted by the end of August. Discussion followed.
Dr. Aikens questioned the process by which search committees are formed and whether members of the governing board are included. Mr. Kantor informed the group that there is no provision in the code requiring members of the governing board to be included in screening committees, and he said that there might be legal issues to consider. Discussion followed.
Vice Chair Kantor brought to the attention of the members a memorandum that came from the HEPC concerning Board of Governors Rules. Mr. Kantor asked that staff members prepare information for the next meeting to comply with this requirement. Mr. Kantor commented that, thanks to the efforts of Mr. Jim Nelson, BSC is one of the few institutions to be in compliance with the open meetings notification rule.
Mr. Kantor reiterated his request for a report concerning evening course offerings. He had previously made the request to the former VP of Academic Affairs. He asked Dr. Smith to respond to his earlier request for information on this issue. Dr. Smith will be meeting with respective deans and will plan to make a presentation at a later meeting. Dr. Walker spoke to a growth in the number of Internet and Web CT courses, a development that has the potential to reach numerous students in a wide variety of locations. Mr. Kantor asked for an all-inclusive report of these course offerings that can be taken at times other than the regular daytime hours of operation.
Motion was made (Frost/Sharp) to go into executive session at 8:05 p.m.
Vice Chairman Kantor reconvened the regular session at 8:30 p.m.
Dr. Aikens invited the group to attend a picnic sponsored by the Alumni Association on Friday, August 19, 2005 at 4:00 p.m. at Hatter Hall.
Mr. Nelson shared information from the HEPC with the group on the average earnings for BSC graduates over a six year period. This information will be included in the advertising pieces in the future. Mr. Nelson also updated the Board on the Engineering Technology team and the DARPA competition.
Mr. Frost inquired about the number of employees receiving stipends and if renegotiation of stipends has been done since the start of the new fiscal year. Ms. Johnson discussed how stipends are determined and said that there are currently only a few and they have been renewed at the same rate as last year.
Next Meeting Date – August 18, 2005
Mr. Kantor announced that a recommendation has been made to have the next Board of Governors meeting in the Conference Room of the Upper-Classman II facility. Directions will be provided.
Meeting adjourned at 8:50 p.m.