May 19, 2005
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS MEETING
(Amended as of June 16, 2005 Meeting)
MAY 19, 2005
Members Present: Dr. Louis Aikens, Mr. John Caffrey, Rev. Garry Moore, Mr. Jack Stafford, Mr. Kevin Pruitt, Mr. John Barnes, Dr. Frank Ball, Mr. Daniel Frost
Members Absent: Mr. Edward Knight III, Mr. Norris Kantor, Mr. Jeffery Forlines, Dr. Lyn Guy
Guests Present: Mr. Jim Nelson, Ms. Shelia Johnson, Ms. Anita Barilla, Mr. John Cardwell, Dr. Don Smith, Dr. Shekhar Pardhan, Ms. Jane Richardson, Dr. Jim Voelker, Mr. Frank Hart, Dr. Tom Blevins, Dr. Tom Eaves
Call to Order
Chairman John Barnes called the meeting to order at 6:45 p.m. and asked for a motion to approve the minutes of the April 21, 2005 Board meeting. Mr. Frost asked that there be a correction to the Legislative and Media Relations Report to change “ISB number” to read ISBN. Corrections were noted and the motion was made (DFrost/KPruitt) to approve the minutes as corrected. Motion carried.
Vice President for Academic and Student Affairs
Dr. Eaves reviewed the Program Reviews and the necessary requirements to make these programs successful. Discussion followed. A motion was made to approve the continuation of the programs as presented (DFrost/FBall). Motion carried.
Dr. Eaves gave the group an update on the evening degree programs that Mr. Kantor requested. He reviewed the challenges and the benefits that an evening program will present. A handout concerning the evening programs was distributed prior to the meeting. Discussion followed.
Mr. Stafford questioned the decision not to renew Dr. Eaves’ contract. The motion was made (JStafford/FBall) to amend the Agenda to include the discussion Dr. Eaves’ contract with the discussion of the President’s contract in the Executive Session. Discussion followed. The motion carried with two Board members opposed.
Vice President for Financial and Administrative Affairs
Ms. Johnson discussed the draft agreement for the separation of assets and liabilities between Bluefield State College and New River Community and Technical College. She called the group’s attention to a letter outlining issues that cannot be agreed upon and will need to be addressed by the HEPC. Discussion followed. Motion was made (DFrost/KPruitt) to table the approval of the agreement on the separation of assets and liabilities until a fair and equitable agreement can be made. Mr. Frost suggested that a second draft be distributed for review at least two weeks prior to the next meeting. Mr. Barnes reminded the group that the document is a working document and action will not be taken until the Board is ready. Chairman Barnes allowed for discussion. Mr. Frost spoke to the group concerning the need for the Board to begin to take action to reclaim funds that have been taken away due to Legislative actions. He encouraged the Board to take legal action against the state for these actions. Motion carried.
NRCTC Contracted Services were discussed by Ms. Johnson next. She reviewed handouts with the group to explain how these figures were calculated. Discussion followed. Ms. Johnson asked that the Board grant Dr. Walker authority to proceed with the document as needed. Motion was made (DFrost/KPruitt) to empower Dr. Walker, in conjunction with the appropriate staff members, to review the percentages and take the needed action. Motion carried.
Legislative and Media Relations Update
Mr. Jim Nelson called the Board’s attention to the information provided in their packet concerning the posting of textbook ISBN information for course listings when they become available to the bookstore. Mr. Nelson and Ms. Jane Richardson, BSC Bookstore manager and president of the WV Association of Collegiate Bookstores, drafted language for the rule to be posted for public information. A disclaimer has been attached to the drafted document to protect the college in the event the ISBN changes for any reason after the posting. Mr. Bruce Walker legal counsel for the HEPC has been contacted during the writing process of this document. Discussion followed. The group agreed to contact Mr. Bruce Walker to request a written statement from him, approving the language of the BSC draft.
Enrollment Management Report
Mr. John Cardwell reviewed the current enrollment numbers for the fall semester. He reported that the Upperclassman II currently has at least 50 students who have signed contracts for housing for BSC students for the fall semester. The unveiling for the sign is scheduled for May 26, 2005, and the Greater Bluefield Chamber of Commerce’s Business After Hours will be hosted there in June. Mr. Cardwell reported that enrollment figures will be more precise at the end of June.
Mr. Barnes called the group’s attention to the copy of the President’s Report contained in their package.
Motion was made (DFrost/KPruitt) to go into executive session. Motion carried.
Motion made to come out of executive session (GMoore/LAikens). Motion carried.
Mr. Barnes announced that the next Board of Governors meeting will be on June 16, 2005 in the Private Dining Room.
With no further business to discuss, motion was made (KPruitt/LAikens) to adjourn. Motion carried. Meeting adjourned.