April 21, 2005
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS
April 21, 2005
Members Present: Dr. Louis Aikens, Mr. John Caffery, Mr. Edward Knight III, Mr. Jack Stafford, Mr. Kevin Pruitt, Mr. John Barnes, Mr. Norris Kantor, Mr. Jeffery Forlines, Mr. Frank Ball, Mr. Daniel Frost
Members Absent: Rev. Garry Moore, Dr. Lyn Guy
Guests: Dr. Albert Walker, Ms. Anita Barilla, Mr. Jim Nelson, Ms. Peggy Turnbull, Dr. Mindy Maher, Dr. Tom Blevins, Ms. Elizabeth Pruett, Dr. Jim Voelker, Dr. Don Smith, Mr. Lionel Craddock, Ms. Shelia Johnson, Mr. John Cardwell, Dr. Debbie Halsey-Hunter, Mr. Frank Hart, Dr. Norm Mirsky
Call to Order
Chairman John Barnes called the meeting to order at 6:45 p.m. Mr. Barnes informed the group that he plans to modify the order of the agenda items to allow Dr. Blevins to make his presentation and leave the meeting due to illness.
Reclassification of Bill Bennett: Classified to Non-Classified
Mrs. Shelia Johnson reviewed the request by Dr. Tom Blevins to have Mr. Bill Bennett reclassified from a classified employee to a non-classified employee. The JEC (Job Evaluation Committee) recommended that Mr. Bennett be reclassified because his duties and required skills do not fit into the present classifications available. Mrs. Johnson explained that when someone is reclassified it entails a promotion and a 5% pay-grade increase. Dr. Blevins provided the group with a letter that outlines areas for which Mr. Bennett is responsible. Dr. Blevins informed the group that the work that Mr. Bennett does for the college is critical and cannot be done by others on the campus. A motion was made and seconded (JStafford/JForlines) to reclassify Mr. Bennett from a classified position to non-classified position and given a salary increase to $40,000 a year. Discussion followed. Motion carried.
Approval of Minutes of March 17, 2005
With there being no additions or corrections to the March 17 minutes motion was made and seconded (DFrost/NKantor) to approve the minutes. Motion carried.
Mr. Barnes discussed the allocation of funds for the Lewisburg Library. There has been two meetings of the committee to come up with the parameters of how the million dollars is to be utilized. Mr. Barnes reported that there had been lots of discussion but no action taken toward a definitive set of guidelines. The Library committee was to get information on the utilization of the funds. Mr. Barnes will keep the Board informed when actions take place.
Eminent Scholars Endowment Trust Fund
Mr. Norris Kantor introduced Mrs. Elizabeth Pruett, Trust Officer of First Century Bank, who has experience helping invest funds from programs set up for endowment funds. Mr. Kantor reviewed the history of the James H. Shott Endowed Chair in Business. The fund was never accepted by the school and activated by the Board. The School of Business would like to announce the first recipient of this Endowed Chair at this year’s graduation. Mrs. Pruett discussed the various things that need to be taken care of in order to make the award. Dr. Halsey-Hunter informed the group that the School of Business has established the criteria for the award and is ready to take applications from within the School of Business but the dollar amount of the award will be necessary to assess interest. Mr. Barnes suggested a committee be appointed to establish guidelines to utilize the funds for the award. Then there will be a special Board meeting to review the guidelines and information in order to move forward. The committee consists of Mr. Norris Kantor, Mr. Jeff Forlines, Mr. Jack Stafford who will work with all parties necessary to get the information together to present to the Board. Motion was made (NKantor/DFrost) to accept and adopt the Eminent Scholars Endowment Trust Fund as outlined by the Shott Foundation calling it the James H. Shott Endowed Chair in Business. Motion carried. A second motion was made (NKantor/DFrost) to appoint a committee to draft the necessary investment policy, investment agency agreement, the policy for endowed chairs, and spend amount policy for review at the next Board meeting. However, the School of Business should start the process to name individuals for the award following the provisions of the WV Code. Discussion followed. Motion carried. Mr. Forlines expressed concern and reminded the members of the Board that he is an employee of First Century Bank who will be handling the Endowed Chair Funds. Mr. Barnes informed the group that Mr. Forlines was appointed to the committee due to his knowledge of state codes and regulations for funds.
Mr. Barnes brought the Board’s attention to the Five Year Program Reviews included in the information provided each Board member and stated that with the amount of information contained in these reviews this item will be discussed at the next meeting.
Mr. Barnes made the following announcements of the faculty offices for 2005-2006:
Senate Chair – Mr. John White
Vice Chair – Ms. Angela Lambert
Secretary – Ms. Sherri Williams
College Council Faculty Representative and Representative on Board of Governors – Norman Mirsky
College Council Faculty Representative – Debbie Halsey-Hunter
HEPC Advisory Council Representative – Bruce Mutter
Mr. Barnes reminded the Board members to fill out the red form indicating attendance and the need for caps and gowns for Commencement.
Vice President for Financial and Administrative Affairs
Separation of Assets/Liabilities
Mrs. Johnson handed out packets with financial information and explained the various pages. She discussed the separation of assets and liabilities between Bluefield State Collage and New River Community and Technical College. Mrs. Johnson asked that a committee be formed to discuss the various issues between the two institutions. An agreement must be made by May 1, 2005. Discussion followed.
Mr. Knight asked that New River be provided the information Dr. Blanks requested with respect to certain financial information. Mrs. Johnson informed the group that due to the urgency of the budget meetings in Charleston that she has been unable to provide the requested information to New River but will provide that information as soon as possible. Mr. Barnes spoke to the necessity of an equitable split of both assets and liabilities in order to be deemed as a good faith set of guidelines. The Legislature has an expectation that the agreement is to be mutually accepted. The intent is that both institutions be able to provide education to the students. Mr. Knight informed the group that New River must have the necessary financial information in order to make informed decisions concerning the split. He further commented that the New River Advisory Board played no part in the discussion of the allocations of funds that took place last year. He informed the group that, even though he signed the agreement, the President of New River had worked on the agreement but that the Board had nothing to do with it at the time.
Dr. Walker spoke to the group regarding the Title III funds and brought to their attention a letter received from the U.S. Department of Education concerning the ineligibility of funds to be used for New River since the institution is now independently accredited. The Title III project officer in Washington will be contacted next week to determine exactly when the Title III requirements will be implemented. These changes will have the most impact on personnel and equipment to the two institutions. Motion was made (DFrost/NKantor) to table the Title III discussion until more information is acquired. Motion carried.
Tuition and Fee Increases
Mrs. Johnson recommended a 9.5 percent increase in tuition and fees for in-state students for the coming year. She also recommended that a proposal be presented to HEPC to offer tuition to the border counties at the same rate as in-state students to bring in additional revenue for the institution. Mr. Pruitt spoke to the hardships already experienced by students attending college before any increase in tuition and his concern for those who might not be able to afford tuition at a higher rate. Mr. Frost expressed his concern that students will look for other options instead of choosing Bluefield State if rates are higher than those at colleges in the surrounding areas. Mr. Kantor assured the group that students will continue to come to BSC for a four year degree. Mr. Cardwell spoke about an expected increase in enrollment with the border counties included in in-state tuition rates. Mrs. Johnson informed the group that a decision on the tuition and fees must be made now because of the short time a proposal must be presented to HEPC. Discussion followed. Motion made (NKantor/JForlines) to adopt the tuition and fees increase as presented. (Mr. Frost abstained from the vote). Motion carried. Discussion followed concerning in state tuition for bordering counties. Motion was made (JStafford/KPruitt) to have out of state students pay out of state tuition. With only two votes in favor of the motion, the motion was defeated. Mr. Frost submitted a motion to present the proposal with flexibility to decrease border counties tuition but keep the rates higher than in state tuition. Two options should be prepared to present and allow HEPC to select one. The Board could then set the fee schedule depending upon the decision of HEPC. Mr. Kantor seconded. Discussion followed. Motion carried.
Legislative and Media Relations Update
Mr. Nelson reviewed the present Legislative bills that pertain to Bluefield State College. He reported that SB 603 gave BSC the authorization to offer graduate level courses. Also SB 674 passed requiring the bookstores to publicly display the ISBN of the books for course listings. Mr. Nelson recommended that the college work with bookstore manager Jane Richardson to draft language to bring back to the Board for consideration in the future.
Enrollment Management Report
Mr. John Cardwell gave a report on enrollment for the coming year and the progress of pre-registration. He reported that the enrollment numbers are down slightly but Mr. Cardwell is working with the advisors to get all currently enrolled students pre-registered.
- New students have recently been inducted into the Honor Society, and the Student Government Association will be honoring students at the Student Awards Banquet.
-The Annual Scholarship dinner in recognition of donors and scholarship recipients will take place on April 28.
-Athletic banquet will take place on May 2, 2005.
-Graduation ceremonies will include 477 candidates.
-Construction of the Upperclassman II is three weeks ahead of schedule. Mr. Roger Workman recently gave a tour of the facility to a number of athletes and coaches from BSC. The plan is to be completely finished by July 10, 2005.
-College Summit is an organization that works with high school students to get them into college. They will be on the BSC campus this summer and will be housed in the Upperclassman II facility. Dr. Walker informed the group that the facility has already secured 35 leases for the fall semester. Plans are to have students ready to move in on August 1 with the contracts running from August to August.
Executive Session – Topic of Discussion - President’s contract
Motion was made (DFrost/NKantor) to enter executive session. Motion carried.
Motion was made (DFrost/JForlines) to come out of executive session and resume regular Board meeting. Motion carried.
Next Meeting Date – May 19, 2005
Mr. Kantor requested that a report outlining evening courses be presented at the next meeting.
With there being no further business to discuss motion was made (DFrost/NKantor) to adjourn the meeting. Motion carried. Meeting adjourned.