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March 17, 2005

Categories 2005

March 17, 2005

Members Present:  Dr. Frank Ball, Mr. Daniel Frost, Mr. Jack Caffrey, Mr. Edward Knight, Mr. Jack Stafford, Mr. Kevin Pruitt, Mr. Norris Kantor, Mr. Jeffery Forlines

Members Absent:  Mr. John Barnes, Dr. Louis Aikens, Rev. Gary Moore, Dr. Lyn Guy

Guests/Staff: Dr. Albert Walker, Ms. Shelia Johnson, Mr. John Cardwell, Dr. Tom Blevins, Mr. Jim Nelson, Dr. Shekhar Pradhan, Dr. Don Smith, Mr. Lionel Craddock, Dr. Jim Voelker, Ms. Anita Barilla, Ms. Angie Lambert

In the absence of Mr. John Barnes, Vice Chair Norris Kantor called the meeting to order at 6:50 p.m.

Approval of February 17 Minutes

Mr. Kantor asked for any additions or corrections to the minutes of February 17 Board of Governors’ meeting. A motion was made and seconded (KPruitt/FBall) to approve the minutes. Motion carried.

Lewisburg Library
Mr. Kantor informed the group that Chairman Barnes has asked that this item be held, due to his involvement with this issue, until he can be present.

Academic and Student Affairs
Dr. Tom Eaves reviewed changes made by HEPC in admission policies for all four year institutions. Mr. Frost questioned the impact these admission changes will have upon the veterans served by Bluefield State in the future. Dr. Eaves reviewed the requirements for admission according to the HEPC guidelines and statistical information based on fall 2004 enrollment.
Dr. Eaves reported that HEPC is in the process of implementing a new statewide Bachelors of Applied Science (BAS) degree for Fall 2005. This degree is designed to provide an opportunity for students who possess an Associate of Applied Science (AAS) degree to obtain a bachelor’s degree. Once approved this degree may be offered by baccalaureate degree granting public colleges and universities in West Virginia.

Dr. Eaves discussed the curriculum revisions next. He informed the group that there are 15 new minors, 10 new majors, and 1 new degree program (BAS). The institution is also exploring a pre-pharmacy collaborative degree with the University of Charleston.
Dr. Eaves reviewed policy development for the institution reporting that initial drafts have been completed for faculty salary, faculty merit pay, faculty search and selection, separation of faculty and academic personnel for administratively linked colleges, role and balance of adjunct faculty in the academic degree programs, and service in public schools.

Faculty searches are currently underway in mathematics, electrical engineering technology, education, marketing, accounting, and business.

Two research grants have been funded:
Biology with a specialization in virology and research interest in HIV/AIDS
Biochemistry or Molecular Biology – heart disease related research WV-IMBRE

Effective July, 1 Bluefield State College will be officially recognized as an National Institute of Health (NIH) undergraduate research institution thanks to the efforts of Dr. Patrick Muldoon and Dr. Ethel Gordon. Dr. Gordon’s research efforts will be funded at $150,000 direct costs per year vs. the $75,000 this past year and will receive a separate award of approximately $25,000 research support award per year. The College is also pursuing an additional $75,000 for another research faculty position.

CART’s DARPA Project has reached the final states of entry preparation and has moved much closer to accessing the sponsorship needed to win the $2,000,000 challenge award.

Mr. Kantor remarked that he feels there is a lack of classes after 5:00 p.m. and feels that the institution is not utilizing the facility to the fullest by offering classes to adults in the community who are employed.  He ask that Dr. Eaves have a written report ready at the next meeting outlining where the institution stands in regard to evening courses and if there is a shortage of courses available to working adults, how this problem  can be addressed.

Ms. Shelia Johnson - Vice President for Financial and Administrative Affairs

Ms. Johnson reviewed progress on the purchase of the house on Rock Street. The proposal is in the final stages of purchase.

Ms. Johnson shared a handout of projects approved by HEPC. HEPC has developed a list from our facilities priority list and has lifted projects like ADA, safety and health. Ms. Johnson reported that there have never been any projects funded by the state, but added that the college has historically funded projects through student fees. The institution has been asked for certification that the college is in a position to pay half of the cost, if the state approves payment of half. Ms. Johnson reviewed projects included in the HEPC listing to be completed by 2006.

Ms. Johnson reviewed the purchasing audit recently completed and thanked Mr. Paul Rutherford for his work to make sure the institution is in compliance. She explained that purchasing regulations have become more stringent to make sure the college is in compliance with the guidelines. Complaints have been voiced across the campus but it is essential that compliance to the state guidelines be upheld.

Ms. Johnson reported that it is essential that the $2.1 million be transferred to Bluefield State from New River’s budget as agreed upon last year in a pact signed by both colleges. As yet nothing has been resolved in this matter.

Mr. Frost inquired concerning an elevator for the Student Center. Ms. Johnson reviewed policies concerning the Student Center as being financially self-sufficient.

Mr. Frost asked about the paving of the road below the campus and sealing of parking lots as projects included in the HEPC. Ms. Johnson discussed these projects

Mr. Forlines inquired concerning the Research and Development Corporation’s inclusion in the BSC audit. Ms. Johnson explained that the Corporation has not been included in the audit this year. However the R&D Corporation as well as the Foundation will be included in the next audit.

Mr. Jim Nelson – Legislative and Media Relations Update

Mr. Nelson reviewed various Senate Bills and the opportunity for baccalaureate institutions to offer graduate level courses. Contact has been made with several Legislators for assistance with the promotion of Senate Bill 169 which would allow Bluefield State to create and offer graduate courses. Mr. Nelson reported there are several other bills that are in the committee stages that relate specifically to classified employee rights and grievance options and to classified employees’ compensation. Other bills relate to incremental pay and other issues for faculty members. Mr. Nelson also reviewed a flexibility bill that will be discussed this week.

Mr. Nelson reported that Delegate Cliff Moore will be reading a Resolution designating Bluefield State College as a Tom Joyner Foundation “College of the Month”.
Mr. Nelson shared information concerning Dr. Yvonne S. Thornton as Commencement speaker this year. He reviewed the background of Dr. Thornton which explains her love for the institution. Dr. Thornton has expressed a desire for her mother, the late Itasker Edmonds Thornton, to receive an honorary degree from Bluefield State.

Mr. John Cardwell - Enrollment Management Report

Mr. Cardwell shared a handout concerning the status of enrollment to date. Primary focus is to continue recruitment of students for the coming year and retention of students already enrolled. Mr. Cardwell reviewed ACT scores of incoming students and reported that students this year have the highest scores ever.

Mr. Cardwell informed the group that he had visited the Upperclassman II and had been permitted to view the first two model rooms. He informed the group that the facility will be a first class operation. Some major projects in the works are the roof, swimming pool, and weight room.  Ms. Johnson reported that there will be four different contractors on site when the weather breaks to work on the project. The Upperclassman II web site has been very successful and brochures will be distributed when they become available. Plans are in place to have the project finished by July 1. 

Mr. Cardwell reported that another project in the works is to obtain permission to extend in-state tuition for bordering counties. This would provide a boost to the institution as well as the neighboring counties.

Dr. Albert L. Walker – President’s Report

Dr. Walker provided the Board members with a handout for informational purposes as well as a PowerPoint presentation outlining activities of the institution (see attached handout). Items discussed were:
-Thurgood Marshall Conference in Houston, Texas attended by Bluefield State representatives
- BSC granted full Network Research Status as of July 21, 2005
- WVIAC Athletes – Brandi Coleman and Chawn Martin were honored as BSC’ scholar-athletes of the year
- Student Housing
- Undergraduate Research Day – Tim Blankenship and Chris Matney participated in an annual event at the Capitol recognizing undergraduate research efforts
- College Day at the Legislature
BSC students and employees promoted the College on March 16 at the Capitol
WV higher education presidents took part in a College Day ceremony with Governor Manchin
- Legislative visit seeking support for SB 169 and related initiatives
- Volunteer Income Tax Assistance (VITA) – Bluefield State Students provide tax return preparation help for the community

The date of the next Board of Governors meeting will be April 21, 2005.

With no further business to discuss the meeting was adjourned at 8:05 p.m.

Respectfully submitted,

Anita Barilla