February 17, 2005
Bluefield State College
Board of Governors
M I N U T E S
February 17, 2005
Members Present: Mr. John Barnes, Dr. Louis Aikens, Dr. Frank Ball, Mr. Daniel Frost, Mr.. Jack Caffrey, Mr. Edward Knight, Mr. Jack Stafford, Mr. Kevin Pruitt
Members Absent: The Reverend Garry Moore, Dr. Lyn Guy, Mr. Norris, Mr. Jeff Forlines Mr. Norris Kantor
Guests/Staff: Dr. Albert Walker, Ms. Shelia Johnson, Mr. John Cardwell, Dr. Tom Blevins, Mr. Jim Nelson, Dr. Mindy Maher, Dr. Shekhar Pradhan, Dr. Don Smith, Mr. Lionel Craddock, and Dr. Jim Voelker and students.
Board Chairman Mr. John Barnes called the meeting to order at 6:55 p.m.
Approval of December 16 and February 4 Minutes
Mr. Barnes asked for any additions or corrections to the minutes of the December 16 and February 4 Board of Governors meetings. Dr. Frank Ball indicated that he was listed as both present and absent on the December 16 minutes. A motion was made and seconded (LAikens/KPruitt) to approve the minutes with corrections. Motion carried.
Mr. Stafford added that he did not attend the February 4 BOG meeting but would like the record to state that he supported the resolution regarding residential housing.
Financial and Administrative Affairs
Ms. Shelia Johnson reported that the purchase of property in Summersville using bond money is complete. She indicated that a request has been made for a refund on the release.
Ms. Johnson also referred to a handout with information on proposed legislation regarding the division of assets with NRCTC. Next months meeting will address some of these issues. Mr. Barnes requested to discuss this issue beforehand due to some unused property in Greenbrier County. Mr. Frost asked whether the Summersville property would remain with BSC, and Ms. Johnson responded that this property was purchased primarily from bond money from the state, not BSC. Ms. Johnson also explained that the Greenbrier campus was funded by multiple sources, including the BSC and Greenbrier Foundations. Ms. Johnson indicated that she would obtain more information on the decision-making process beyond HEPC and CTCC. Dr. Ball suggested that the BOG should schedule a separate meeting to discuss this issue.
Finally, Ms. Johnson referred to a handout with information regarding Governor Manchins budget for fiscal year 2006.
Presentation of Audit Report
Ms. Shelia Johnson introduced Chris Dewiss of Suttle & Stalnaker, CPA. Mr. Dewiss reviewed key aspects of BSCs audited financial statement, including the following:
1. BSC received an unqualified opinion from its independent audit report.
2. Due to new standards required by GASB, the Foundation was included in the audit.
3. In comparison to the previous year, BSC has increased tuition and fees, contracts and grants, and operating costs.
4. In comparison to the previous year, BSC has increased total liabilities and total assets.
5. Another change for next year will be the split with NRCTC.
6. There were no findings on compliance or internal control.
Mr. Frost asked how much money the College made. Mr. Dewitt indicated that on page 17, the report states that BSCs net assets were approximately 1.2 million, which was an increase over the prior year.
Dr. Aikens asked Mr. Dewitt to comment on the recommendations made by Suttle and Stalnaker. Mr. Dewitt stated that they are required to provide recommendation on how to improve operations. He reviewed these recommendation from his letter dated November 17.
New River Community & Technical College
Dr. Walker stated that Dr. Blanks is ill and was not able to attend the meeting. Mr. Knight was asked to report for NRCTC. Mr. Knight stated that NRCTCs advisory board has been abolished according to law and that they are waiting for approval by the Secretary of State of its appointed members to the governing board. Mr. Knight clarified that Mr. Barnes will serve on NRCTCs board as a non-voting member, just as Mr. Knight will serve on BSCs board as a non-voting member.
Mr. Cardwell explained that BSC is approximately 20 students ahead of last spring. He is working with marketing students to develop brochures and marketing ideas to expand recruiting. He emphasized the need for strategic enrollment growth and the need to increase the number of upperclassmen, which would allow for growth without many additional resources.
Mr. Cardwell stated that BSC experienced a 6.8% increase in enrollment over the past fall and that BSCs retention rate is 64% from Fall 2003 to Fall 2004, which is an increase over the prior year. Mr. Cardwell reported that he is working on a required freshman orientation class.
Mr. Frost inquired about how we could accommodate more students without increasing the number of courses offered and the number of faculty. Dr. Walker responded that we would need to increase the number of faculty and investigate more weekend and electronically offered classes. He also stated that our largest need will be in the General Education core courses. Mr. Cardwell re-stated the desire to draw more upperclassmen and transfer students.
Mr. Cardwell also reported that we enrolled 175 first-time freshmen in Fall 2004. Our entering students ACT scores had increased to an average of 19.4 and the high school GPA average was 3.26. Additionally, BSCs default rate has decreased to 8.7%.
Dr. Walker referred to an article from the Bluefield Daily Telegraph on Senate Bill 169, which would allow BSC to provide graduate courses. Mr. Stafford asked why the board had previously discussed the addition of an MBA program, if we dont have authority to offer graduate courses. Dr. Walker explained that we are only in the planning phase with the MBA program. Dr. Walker further explained that BSC is showing its support for this legislation.
Dr. Walker delivered a PowerPoint presentation on the activities and events that had taken place at BSC since the last meeting of the Board.
Mr. Barnes invited BOG members to attend a meeting to finalize the agreement on the Greenbrier library project. Mr. Stafford and other board members questioned why they did not receive specific information on the prior meeting in order to attend. Mr. Barnes explained that it was his understanding that all BOG members would be invited and provided with information on the meeting. He further explained that another meeting of the sub-committee would be scheduled to discuss the contract and that he would like the board members to attend.
Dr. Aikens requested a clarification of the relationship between BSC and its Foundation. Mr. Barnes explained that the Foundation is an independently functioning, tax exempt body. Dr. Walker further explained that the development of the Foundation is also one of our Title III activities. Although the Foundation has no employees, Title III and the Research and Development Corporation does have college employees which assist with the development of the Foundation.
A motion was made and seconded (Laikens/KPruitt) to go into Executive Session.
Mr. Barnes asked if there was any further business. Dr. Walker stated that President Bush is recommending an increase in Title III funding and in research funds for small four-year colleges.
Next meeting date
The next meeting of the Board of Governors will take place at 6:45 p.m., March 17, 2005.
A motion was made and seconded (LAikens/DFrost) to adjourn the meeting. The meeting adjourned at 8:50 p.m.