December 16, 2004
BLUEFIELD STATE COLLEGE
BOARD OF GOVERNORS
December 16, 2004
Members Present: Mr. John Barnes, Dr. Louis Aikens, Mr. Daniel Frost, Mr. Edward Knight, The Reverend Garry Moore, Mr. Norris Kantor, Mr. Jack Stafford, Mr. Kevin Pruitt
Members Absent: Dr. Frank Ball, Mr. Jack Caffrey, Dr. Lyn Guy, Mr. Jeff Forlines
Guests/Staff: Dr. Albert Walker, Dr. Tom Eaves, Dr. David Perkins, Mr. John Cardwell, Mrs. Shelia Johnson, Dr. Mindy Maher, Dr. Raphael Heaggans, Mr. Lionel Craddock, and Ms. Vivian Sidote
Board Chair John Barnes called the meeting to order at 7:00 p.m.
Dr. David Perkins read his letter of retirement as President of New River Community & Technical College, after which Board chair John Barnes presented Dr. Perkins with a certificate of appreciation, then expressed the appreciation of the Board for Dr. Perkins’ service to the College and community.
Approval of Minutes
Mr. Barnes asked for approval of the minutes of the November 18 meeting of the Board of Governors. Mr. Daniel Frost questioned the wording contained in the second paragraph under the heading “Financial and Administrative Affairs” where Mr. Frost made a recommendation that the Board of Governors receive copies of all compensation paid to all employees, including all stipends, adjunct faculty, etc. Mr. Barnes confirmed that this could be done. Mr. Frost asked if the word could in the last line should be would. Mr. Barnes said he in fact said this could be done. There was some discussion concerning the last line. Mr. Barnes said as a Board member, Mr. Frost had the authority to make this request.
A motion was made and seconded (LAikens/KPruitt) to approve the minutes as presented. Motion carried.
A motion was made and seconded (NKantor/KPruitt) to enter into executive session at 7:15 p.m. Motion carried.
A motion was made and seconded (NKantor/LAikens) to exit executive session at 9:12 p.m. and resume regular session. Motion carried.
New River Community & Technical College
Dr. Perkins mentioned that the Board members had received a large packet of proposed policies at the last meeting as a first reading and he asked for Board approval of those proposed policies. He said these were very similar to policies that had been approved recently for Bluefield State College. They had been modified slightly to reflect “New River Community & Technical College” instead of “Bluefield State College” where appropriate. A motion was made and seconded (JStafford/DFrost) to approve all the policies as presented. Motion carried.
Dr. Perkins indicated that the Higher Learning Commission team had submitted its preliminary report to NRCTC for review. He noted that, overall, the report was very positive. A trip will be made to Chicago on January 24 to defend the report.
A motion was made and seconded (EKnight/KPruitt) to offer the position of Interim President of New River Community & Technical College to Dr. Felica Blanks at the current salary for the position until a new president is hired. Motion carried. Dr. Felica Blanks accepted the offer.
Proposed policy re: Rule Regarding Making Agenda Available to the Public
Mr. Jim Nelson distributed a one-page document, a “Proposed policy on making agendas available to the public.” He summarized the proposed policy, noting that BSC had been requested to furnish such a policy to the Higher Education Policy Commission. A motion was made and seconded (NKantor/KPruitt) to approve on first reading. Motion carried. Dr. Perkins asked that this policy also be approved for NRC&TC. A motion was made and seconded (EKnight/DFrost) to approve this policy as well for NRC&TC. Motion carried.
Financial and Administrative Affairs
Mrs. Shelia Johnson announced:
1. The Audit Financial Statement were released Tuesday. At the February meeting of the Board, the Audit team will be here to discuss the report.
2. Earlier this week, the community college presidents and CFOs met regarding baccalaureate and community college financial status. She indicated the auditors now report that colleges with administratively-linked community colleges will have to maintain two separate financial statements and will also have to split their institutions’ assets. There was discussion concerning this.
3. Shelia also distributed communication regarding the Lewisburg Library and state bond money.
4. She indicated that an attorney had been hired to conduct the title search for the state Highway Department activities building in Lewisburg, and his report will be submitted to HEPC for its approval. She said the report has been completed.
Chairman Barnes invited Board members to participate in a January 2005 meeting during which the Lewisburg Library project would be discussed, as would plans for transferring $1 million in bond funds for the library project, along with BSC’s involvement in the project. The following Board members said they would like to participate – Dr. Aikens, Mr. Stafford, Mr. Kantor and Mr. Barnes. Chairman Barnes indicated that we would notify the entire Board of development related to this initiative.
Academic and Student Affairs
Academic Majors and Minors
Dr. Tom Eaves asked for final approval of the list of proposed academic majors and minors that had been distributed at the November meeting of the Board. A motion was made and seconded (JStafford/KPruitt) to approve the list of new majors and minors. Motion carried.
A question was raised about the status of the proposed MBA degree. Dr. eaves said plans are progressing.
Dr. Eaves reported that a significant level of curriculum-related activity is taking place in academic affairs. A major thrust involves the School of Arts & Sciences.
Dr. Eaves said there is a statewide move underway to approve state-wide baccalaureate degree program in Applied Sciences.
Dr. Eaves said the Community College & Technical College Council is now requiring that the A.A. degree will require 45 hours in general studies, the A.S. degree will require a minimum of 30 hours in general studies, and A.A.S. degree will require a minimum of 20 hours in general studies.
Dr. Walker presented a Powerpoint program detailing activities that had taken place since the last Board meeting. He also noted that Mrs. Vivian Sidote, who had served this Board since its inception and had also served BSC for 32 years, was retiring. The Board extended its appreciation to Mrs. Sidote and gave her a standing ovation in recognition of her service to the Board and the College.
With no further business to transact, a motion was made and seconded (LAikens/DFrost) to adjourn at 10:06 p.m.