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October 21, 2004

Categories 2004

Bluefield State College
Board of Governors

M I N U T E S
October 21, 2004

Members Present: Mr. John Barnes, Dr. Louis Aikens, Dr. Frank Ball, Mr. Kevin Pruitt, Mr.     Daniel Frost, Mr. Jack Caffrey, Mr. Edward Knight, The Reverend Garry     Moore, Mr. Jack Caffrey  

Members Absent: Dr. Lyn Guy, Mr. Norris Kantor, Mr. Jack Stafford, Ms. Anne Crowe

Guests/Staff:  Dr. Albert Walker, Ms. Shelia Johnson, Dr. Tom Eaves, Dr. David      Perkins, Mr. John Cardwell, Mr. Lionel Craddock, Ms. Peggy Turnbull,     Ms. Fay Vint, Ms. Lisa Neel, Ms. Donna Hager, Ms. Jane Richardson, Mr.    Jeffrey Noe, Mr. Fred Hardee, Mr. Kenneth Mandeville,  Jim Nelson. Dr.     Mindy Maher, Dr. Raphael Heaggans, and Ms. Vivian Sidote   
 Board Chairman John Barnes called the meeting to order at 7:00 p.m.

Approval of September 16 Minutes

 Mr. Barnes asked for any additions or corrections to the minutes.  Dr. Louis Aikens mentioned the following corrections.  on page 3, under Library Project, line 8 should read “the lease of the land” and not “lease to the land” and on page 3, under Library Project, line 6 which begins with “Mr. Kantor, responded, that the money” should read  “part of the money to build the library is coming from bond money earmarked for this school.”   A motion was made and seconded (LAikens/KPruitt) to approve minutes with corrections.  Motion carried.

 
Board By-laws

 Dr. Frank Ball distributed a one-page document containing by-laws used by some Boards of Governors.  He said he received a lot of useful information from the Board of Governors’ training session in Charleston.  Mr. Barnes said that between Bluefield State College and New River Community & Technical College there were 12 members who attended the training session.  He said there was some quality information distributed at the event and one topic discussed was by-laws.  Mr. Barnes indicated that he would appoint a committee to update the BSC Board by-laws.

Staff Council

 Mrs. Peggy Turnbull, chair of Staff Council said it is a requirement of HEPC for Boards of Governors to include Staff Council presentations at least once a year.  She distributed and discussed a two- page document that summarized Staff Council accomplishments, activities, initiatives, and concerns. 

Faculty Senate

 Mr. Lionel Craddock, chair of the BSC Faculty Senate said since the beginning of the semester there have been concerns with hiring new faculty and filling vacancies.  He submitted two letters--one letter drafted by the Faculty Senate and the second letter outlining how faculty wish the proposed pay increase to be handled.   Mr. Barnes said that the Board takes under advisement anything that it receives from any College employees, adding that the Board is committed to acting in a fair and equitable fashion.  

Executive Session

 A motion was made and seconded (JCaffrey/DFrost) to enter into executive session at 7:16 p.m.  Motion carried.

 A motion was made and seconded (LAikens/GMoore) to return to regular session at 8:10 p.m.

 A motion was made and seconded (KPruett/DFrost) to approve Bluefield State College and New River Community and Technical College employees’ pay increases, effective December 1, 2004.  Salary increases are to be added to the base salary for 1.0 (full-time) employees and prorated for those less than full-time and are to be prorated based upon the pay periods remaining in fiscal year 04.  Faculty and nonclassified employees are to receive an increase of 2.6% of the base or $840, whichever is larger; and classified employees below the zero step of the Mercer Classification Schedule will be moved to the zero step; classified above the zero step are to be funded at 8% of the difference (or gap) between their present base salary and where their current salary should be; and classified are to receive the greater of conditions 1 above or 2 above. 

New River Community & Technical College

Accreditation

 Dr. Perkins announced that the accreditation self-study report was submitted on October 9.   He gave a brief summary of the accreditation process.  He said that both the Board of Governors & NRCTC’s Board of Advisors will meet with the site visit team on Sunday, November 14 at 7:00 p.m. at a location to be announced.

Beckley Higher Education Center

 Dr. Perkins distributed a document concerning the new Higher Education Center in Beckley.  He presented an overview of the Center and discussed what programs could be offered at this Center.  He said the intent is to open this new Center in time for the start of Fall 2006 Semester classes.  There was a lengthy discussion that followed.


Financial and Administrative Affairs

Audits

 Shelia Johnson mentioned that she was asked to subcontract the annual audit out to
another firm.  The firm that will be handling this audit is Suttle & Stalnaker, PLLC.  The auditors
will be on campus next week.  Shelia mentioned that the same firm is in the process of conducting a purchasing performance audit, adding that the Board needs to be aware of the exit interview.

Facilities Update

 Shelia called indicated that she talked to HEPC Vice Chancellor Dennis Taylor yesterday to see if they have reviewed the response and still waiting on his response, regarding the bond initiative and library in Lewisburg.

Updates

 Shelia indicated that an attorney has been hired to review the issues related to the Nicholas County property.  She said one has been hired in Lewisburg and one in Summersville.  

 A title search had been conducted on the property in Nicholas County.  She said this initiative has been put on hold until the lawyers know the circumstances of the lien on the property and can get this taken care of.

 The acquisition of the Lewisburg Activities Building must be approved by the HEPC and Shelia indicated she is trying to have this item placed on the agenda for the next HEPC meeting.

 Shelia said ADA projects have been initiated.

 Academic and Student Affairs

Dr. Tom Eaves’ report included the following items:

1. He reviewed a memorandum with attachments included in Board members’ informational  packets.  He said the Arts and Science faculty have approved the following new academic  majors--BS Criminal Justice Administration with Law Enforcement major and  Corrections major and Board approval is being requested.  A motion was made and  seconded (FBall/JCaffrey) to approve this request.  Motion carried.

2. Dr. Eaves also mentioned that two items as information items: B.S. Criminal Justice  Administration with Juvenile Justice major and a list of new degree minors--Psychology,  Forensic Science, Public Administration/Service, Mass Communication, Chemistry,  Mathematics, Biology, Geography, Sociology, English, History, and Writing. 

Institutional Development & Advancement

 Ms. Deirdre Guyton, Director of Alumni Affairs has requested use of the College seal, logo, and mascot for public relations purposes.  Dr. Walker indicated that this request must also be sent to the Secretary of State’s Office specifically as it relates to customized license plates.  Dr. Walker also indicated that this same privilege would be extended to New River Community & Technical College.  A motion was made and seconded (LAikens/KPruitt) to approve the request.  Motion carried.

President’s Report

 Dr. Albert Walker delivered a Powerpoint presentation of College activities and accomplishments that had taken place since the last meeting.

Next Meeting Date

 The next meeting date is November 18, 2004.

Adjournment

 A motion was made and seconded (LAikens/KPruitt) to adjourn the meeting at 9:50 p.m.

Respectfully submitted,