August 19, 2004
Bluefield State College
Board of Governors
M I N U T E S
August 19, 2004
Members Present: Mr. John Barnes, Mr. Norris Kantor, Mr. Daniel Frost, Mr. Jeff Forlines, Dr. Louis Aikens, Dr. Frank Ball, Mr. Jack Stafford, Mr. Kevin Pruitt, Mr. Edward Knight, III
Members Absent: Mr. Jack Caffrey, Reverend Garry Moore, Dr. Lyn Guy, Ms. Anne Crowe
Staff Present: Dr. Albert Walker, Mr. Jim Nelson, Dr. David Perkins, and Dr. Mindy Maher, Mr. John Cardwell, Dr. Felica Blanks, Ms. Shelia Johnson
Guest Present: Mr. Ken Baker, Mrs. Joan Buchanan, Mr. Daniel Hodges, Mr. Frank Hart, Dr. Lionel Craddock
Mr. John Barnes, Chair called the meeting to order at 6:45 p.m.
Board of Governors Training
Mr. Barnes recommended that all Board of Governor members try to attend the Board of Governors training session at the Embassy Suites in Charleston, WV, September 24, 2004. He indicated that more information on the training session will be forthcoming.
Approval of Minutes
Mr. Barnes asked for approval of the minutes of July 15, 2004. A motion was made and seconded (JStafford/KPruitt) to approve minutes as submitted. Motion carried unanimously.
A motion was made and seconded (DForst/JStafford) to go into executive session at 6:55 P.M. Motion carried.
A motion was made and seconded (KPruitt/NKantor) to go back into regular session at 7:10 P. M.
A motion was made and seconded (DFrost/NKantor) to change the men’s basketball coach position from classified to non-classified. Motion carried unanimously.
Athletic Director Terry Brown introduced Mr. Donald Jones, new men’s basketball coach.
New River Community & Technical College
Dr. David Perkins, President of New River Community & Technical College gave a powerpoint presentation on the state of the college. He said: 1) A new vision statement has been established; 2) a mission statement was slightly revised; 3) strategic plan for 2004 was developed; 4) the site visit for accreditation will be November 14-17. The goal is to have the report complete and ready to mail by September 15; 5) NRCTC’s catalog has been completed, and will be available to students on CD while the catalog is being printed.; 6) headcount is 1507; 7) seven faculty and eight staff have been hired as either new or replacement employees at NRCTC; 8) NRCTC’s new organizational and administrative structure was presented. Mr. Frost had questions concerning one of the positions at the GCCC. Dr. Perkins provided additional detail and agreed to discuss this further with Mr. Frost after the meeting; 9) NRCTC completed an agreement to provide services to the Region I Workforce Investment Board.
Mr. Barnes noted that the accreditation is Board of Governor’s top priority and that it appears to be on track for success. Mr. Barnes also asked if any additional resources are needed to assist with the accreditation efforts. Dr. Perkins indicated that he and Dr. Blanks will communicate with him regarding this.
Greenbrier County Library Board of Trustees Proposal
An appraisal of 4-acre property on Greenbrier campus which is proposed to be leased or given to the Greenbrier Library Commission was given out to Board of Governor members to review. The appraisal was discussed. It was mentioned that this property is zoned for educational/public purposes. Mr. Stafford asked if we had an opinion from the attorney general. Dr. Perkins said, that an opinion from the attorney general has been requested, but not received. Mr. Stafford said he was in favor of this proposal, but felt strongly that we should have a formal opinion from the attorney general.
A discussion arose concerning the Department of Highways building in Lewisburg and the needed roof repairs. Dr. Perkins will provide information on the roof repairs and facility at the next meeting.
Chairman Barnes reminded Board of Governors that there are several steps needed to complete this process - appraisal, contractual agreements from Mr. Kantor & Mr. Guills, and opinion of the attorney general.
More discussion took place concerning the ownership of property being used by NRCTC and changes that may occur in the future after its accreditation and/or legislative decisions.
Mr. Stafford again expressed his frustration with the need to obtain the opinion of the attorney general and to finalize the documentation. Mr. Knight suggested that NRCTC Board of Advisor meet to discuss the Greenbrier Library and provide an opinion to the Board of Governors. Chairman Barnes agreed. Mr. Barnes stated that the remaining documentation would be needed for the next meeting.
Financial and Administrative Affairs
Nicholas County Property:
Shelia Johnson discussed the acquisition of property on Nicholas County campus. Shelia reminded the Board of Governors that the property was under Bluefield State College’s name due to bond conveyance. Shelia explained that NRCTC charges capital fees to students that is transferred to BSC to meet the current and future bonding requirement. A motion was made and second (JStafford/KPruitt) to accept the option to purchase the property at Nicolas County. Motion carried.
Shelia gave a powerpoint presentation on the facilities and properties for each campus, as well as related maintenance issues. Board of Governors members discussed the capital expenditures project. A motion was made and seconded (NKantor/DFrost) to accept the capital expenditures project. Motion carried.
Shelia presented the Board of Governors members with the document that was signed in the ceremony with Governor Wise. The document was revised slightly since approved. A motion was made and seconded (JStafford/DFrost) to approve the signed agreement. Motion carried.
Shelia announced that the College has been instructed to prepare for a five percent budget cut in July 2005 according to HEPC.
Shelia also mentioned that two ad hoc committees are being formed (classified staff and faculty) to examine merit pay for faculty and salary schedule for staff.
Legislative & Public Relations
Mr Jim Nelson announced the following:
1. Dean Frank Hart introduced Lionel Craddock as the new Faculty Senate President. Dean Hart also discussed new initiatives in Engineering Technology including a new autonomous ground robotic vehicle competition in California.
2. Legislative Interim will be held in Beckley, Sunday through Tuesday.
3. Mentioned the signing ceremony on August 2nd.
4. Twelve news releases have been sent to legislators and gubernatorial candidates.
5. Announced that a play on the life and times of J. R. Clifford will occur at BSC on December 2nd in the Basic Science auditorium at 7:00 p.m. and a colloquium will also be scheduled beforehand for students.
6. BSC’s new speech instructor will organize a two act play in the Fall 2004
7. Radio DJs “John Boy & Bill” will be on campus (September 10)
8. Jazz Ensemble will perform in a winter concert, December. 2004
Mr. John Cardwell announced that as of August 19, 2004 BSC’s headcount is 1,870 and
NRCTC’s headcount is 1,508.
Dr. Albert Walker gave a powerpoint presentation on summary of activities since the last Board meeting.
A discussion occurred regarding the US News and World Report rankings and the need for improved alumni involvement and communication.
1. Chairman Barnes made the following reminders: 1) copy of appraisal (complete version);
2) statement from Attorney General Office; and 3) at least three transfer options on Greenbrier Library property proposal.
2. Mr. Daniel Frost commented that the agreement documents provided by Shelia do not refer to the agreed upon changes in appropriations between NRCTC & BSC. Discussion followed.
3. Frank Ball commented about the need to invest in faculty and to fill vacancies. The issue was discussed. Chairman Barnes provided information on the Board’s past & present decisions regarding raises and emphasized the Board’s desire to look at the College’s needs as a whole and to act in a fair manner.
The next meeting date is September 16, 2004.
A motion was made and seconded (DFrost/KPruitt) to adjourn the meeting at 10:04 p.m.