July 15, 2004
Bluefield State College
Board of Governors
M I N U T E S
July 15, 2004
Members Present: Mr. Norris Kantor, Mr. Daniel Frost, Mr. Jack Caffrey, Mr. Jeff Forlines, Ms. Ann Crowe, Dr. Louis Aikens, Dr. Frank Ball, Mr. Jack Stafford, Mr. Kevin Pruitt, Mr. Edward Knight, III
Members Absent: Mr. John Barnes, Dr. Lyn Guy, The Reverend Garry Moore
Staff Present: Dr. Albert Walker, Mr. Jim Nelson, Dr. Tom Eaves, Dr. David Perkins, Dr. Tom Blevins, and Mrs. Vivian Sidote
Guest Present: Mrs. Peggy Turnbull, Mrs. Joan Buchanan
In absence of Chairman John Barnes, Vice Chairman Norris Kantor called the meeting to order at 7:00 p.m.
Oath of Office
Mr. Kantor administered the Oath of Office to Mr. Edward Knight, III and Mr. Kevin Pruitt, and Ms. Remona Finney notarized the oath of office. Mr. Kantor welcomed both members to the Board of Governors.
Approval of Minutes
Mr. Kantor asked for a motion to approve the minutes of the June 2004 meeting of the Board of Governors. Hearing no changes or modifications, the minutes stood approved as submitted.
New River Community and Technical College Report
NRCTC President Perkins reported:
1. the NRCTC catalog is now in draft form;
2. accreditation self-study team members are in a midst of a two-day strategic planning exercise;
3. Dr. Blanks and he have talked to Dr. Taylor, Higher Learning Commission Director regarding a possible November 15-17, 2004 site visit by the Higher Learning Commission team. Dr. Perkins said this would make it possible for the recommendation of the HLC accreditation committee to be reviewed at the regularly scheduled January 24, 2005 meeting of the Higher Learning Review Board;
4. a request for the status of the Greenbrier County Library Board of Trustees’ proposal. There was extensive discussion concerning this proposal. Mr. Stafford said that he thought it would be advisable to request a statement regarding the proposal from the State Attorney General. Mr. Kantor and Lewisburg attorney/State Senator Guills will review legal matters germane to the proposal and report their findings to the Board of Governors, and;
5. the status of the availability of the State Department of Highways building adjacent to the NRCTC/Greenbrier Valley campus. Dr. Perkins mentioned that there are two primary considerations related to this building - 1) a lease by the Department of Highways and 2) the need for a new roof for the facility. Mr. Stafford requested confirmation that NRCTC would be responsible for costs associated with the use/maintenance of the building. There was discussion concerning this. It was decided that an agreement should be developed, stipulating that any costs arising from use/maintenance of this building would be paid by NRCTC.
Election of Officers
Mr. Caffrey made a nomination to retain Mr.John Barnes as chair and Mr. Norris Kantor as Vice Chair. A motion was made and seconded (DFrost/JCaffrey) to close nominations. Motion carried by a unanimous vote.
Academic and Student Affairs Report
Dr. Eaves gave a briefing on several position searches. Searches are underway for two education faculty members, a math faculty member, an economic/marketing faculty member, and an electrical engineering technology-robotics faculty member, and Dr. Eaves also noted that an accounting faculty position had recently been vacated. The speech faculty position search has been completed and an offer will be extended early next week. An offer has been made and accepted for the first position in education with a reading specialization and interviews have been completed for the second education position. Interviews will be held next week for the math position and a decision will be made the following week. The economics/marketing and electrical engineering technology positions are on hold because of funding. Offers have been made for one-year visiting instructors in marketing and electrical engineering technology.
Two rounds of candidate interviews for the men’s basketball coaching position have been conducted.
Dr. Eaves presented a quick briefing on enrollment. He indicated that enrollment for both summer sessions in Bluefield was ahead of year-ago figures. He also gave a synopsis of the number of classes offered in the fall semester by BSC - 518 (433 Bluefield, 33 Beckley, 32 Lewisburg, 18 Mt. View, 2 Nicholas County). There was discussion concerning adjunct faculty for engineering technology.
Concord University/Bluefield State College
Dr. Eaves indicated that Dr. Walker and he met with Dr. Beasley and other staff members on Monday afternoon and discussed HB2224-mandated collaboration efforts between Bluefield State College and Concord. An agreement was reached regarding the development of a year-end report by early August in anticipation that LOCEA might ask for this information. Mr. Stafford indicated that both institutions need to be commended on the work that has been done.
Dr. Walker gave a Powerpoint presentation of major activities that have taken place since the last meeting.
Mr. Forlines indicated that it would be helpful to have some type of orientation to help new Board members develop a more thorough understanding of the issues that the Board of Governors considers. Dr. Walker said he would investigate orientation options.
Dr. Walker asked Board members to keep copies of this Powerpoint presentation because it outlines the Institution’s goals and objectives for the new academic year. He said the biggest goal is the accreditation of NRC&TC.
A motion was made and seconded (JCaffrey/JForlines) to enter into executive session 8:35 p.m.
Following approval of a motion to return to the regular meeting’s business of the Board, a motion was made and seconded (KPruitt/FBall) to approve Dr. Walker’s salary increase to become effective on September 1, 2004. Another motion was made and seconded (Dfrost/KPruitt) to approve the effective date of the salary increase for the NRCTC President to be September 1, 2004. Motion carried.
The next meeting of the BSC Board of Governors is scheduled for August 19, 2004
Dr. Ball indicated that several years ago the College dropped the grades 5-12 Teacher Education specialization to grades 5-9 which was covered middle school and early high school. He said it may be advisable to reconsider this position with the possibility of expanding the grades included in the specialization. Dr. Eaves and Dr. Ball were asked to review this matter and report their findings to the Board.
Executive Session #2
A motion was made (EKnight) to re-enter executive session 9:00 p.m.
Post-Executive Session #2
Mr.Knight indicated that the motion regarding the NRCTC President’s salary was invalid, because the community college board was vested with the responsibility of approving Dr. Perkins’ salary. Mr. Frost requested that his previous motion be rescinded.
A motion was made and seconded (FBall/KPruitt) to adjourn the meeting at 9:14 p.m. Motion carried.