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November 20, 2003

Categories 2003

Bluefield State College
Board of Governors
November 20, 2003
M I N U T E S

Members Present: Mr. John Barnes, Mr. Norris Kantor, Dr. Louis Aikens, Dr. Frank Ball, Mr. Michael Hanna, Mr. Daniel Frost, Ms. Ann Crowe, Mr. Jack Caffrey, Mr. Jack Stafford, Mr. Jeff Forlines, The Reverend Garry Moore

Members Absent: Dr. Lyn Guy

Guests/Staff: Dr. Albert Walker, Mr. Jim Nelson, Mrs. Shelia Johnson, Dr. Tom Blevins, Dr. Tom Eaves, Dr. David Perkins, Dr. Felica Blanks, and Mrs. Vivian Sidote

Before the meeting started, the Bluefield State College Community Choir, under the direction of Mr. Donald Kensinger, performed several songs.

Board Chairman Mr. John Barnes then called the meeting to order at 7 p.m. Chairman Barnes welcomed those in attendance.

Approval of Minutes

The motion was made and seconded (GMoore/DFrost) to approve the minutes of the October 21, 2003 Board meeting as submitted. Motion carried.

Oath of Office

Mr. Jeff Forlines was sworn in as a new member of the Board of Governors and The Reverend Garry Moore was sworn in as a re-elected member of the Board of Governors. Chairman Barnes administered the members their Oath of Office and Ms. Lala Wooten, notary, notarized certification of the Oath.

Introduction of Legislators and Guests Mr. Jim Nelson introduced the following guests: Dr. David Perkins, Dr. J. Michael Mullen, Senator Bob Plymale, Senator Anita Caldwell, Delegate Eustace Frederick, Delegate Emily Yeager, Senator Randy White, Delegate Marshall Long, Senator Jesse Guills, Delegate Don Caruth, Senator Russ Weeks, Mr. James Skidmore, Mayor Bob Perkinson, City Board member Mr. Jim Bailey, City Manager Mark Henne, and former Bluefield College President Dr. Keith Edwards.

Financial & Administrative Affairs Report

Space Facilities Study

Ms. Johnson said HEPC petitioned WVU in early spring to conduct a statewide facilities study. Bluefield State had already completed most of this work last year in the College’s campus facilities master plan. She will distribute the final report to Board members when it is completed.

Dickason Hall Exterior

Ms. Johnson indicated that work on the exterior of Dickason Hall is nearly completed.

Fire Alarms

The replacement of the fire alarm for Mahood Hall is nearly completed, with the Ned Shott P.E. Building, Conley Hall, and the Hardway Library fire alarm replacement project continuing.

Elevator

A complete overhaul of the elevators in the Basic Science Building is planned.

Financial Affairs

She indicated that a performance audit was conducted at Bluefield State College and three other institutions and is still continuing. Every three years, BSC undergoes an audit of its federal funds and federal financial aid. The financial audit is continuing, with a final report anticipated within the next two months.

Budget Reductions

Ms. Johnson noted that the College has been told unofficially to expect a budget cut by January 1 of as much as 3.8%. It is her understanding that Bluefield State College could expect a 2.6% reduction, which amounts to approximately $200,000.

Review and Approval of Board Policies

Ms. Johnson said Board members’ information packets contained Policies 26, 27, 28, & 30 which were presented to the Board at the last meeting. A committee comprised of Ms. Anne Crowe, (chair) Mr. Daniel Frost, Dr. Frank Ball, and BSC Human Resources Director Ms. Elizabeth Belcher, (exofficio) was established to review those policies and bring recommendations to the Board at the November meeting. Ms. Johnson said there were no major changes recommended, but noted that some minor changes were needed. Ms. Crowe said that the wording contained in Policy No. 30 (To Give Prorated Tuition and Fee Rates to state residents who are at least 65 years of age) was derived from a similar policy of the former State University System, then adapted to fit Bluefield State College. Her recommendation is that the Board approve the idea in principle and with subsequent work to be conducted to draft a policy for Board approval at the next meeting. A motion was made and seconded (ACrowe/MHanna) to defer approval of Policy Number 30 until further review and completion at the next Board meeting. Motion carried.

A motion was made and seconded (ACrowe/NKantor) to approve Policies 26, 27, 28, & 29. Mr. Stafford indicated that on Policy 26, Section 3.1, No. 1, 2, 3, 4, & 5 the word would needs to be changed to shall. A motion was made and seconded (JStafford/NKantor) to approve amendment to Policy 26. The motion carried.

A motion was made and seconded (NKantor/GMoore) to approve Policy 27, 28 & 29. Motion carried.

Enrollment Update

Mr. Cardwell distributed the enrollment report. He said numerous fall semester enrollment records were established by the College this year. He announced that Bluefield State College has shown a 43.6% increase in enrollment over the last four years. Excluding the added enrollment represented by the New River Community & Technical College Nicholas County campus, there was a 25% enrollment growth over a year ago, same date figures. He cited a variety of initiatives and programs that contributed to the College’s enrollment growth. Enrollment for the Spring 2004 Semester currently stands at 2401 students (headcount).

Academic Affairs and College Update

Marshall University Master’s in Nursing Program

Dr. Tom Eaves introduced Ms. Beth Pritchett, who presented a synopsis of the BSC/Marshall University collaborative initiative to provide the Master’s Degree in Nursing program at BSC. She said BSC has established a strong tradition of providing nurses to area hospitals through its associate and baccalaureate nursing programs. The College is now working with Marshall University to bring the Master’s in Nursing program to BSC. This will be established in a seamless 2+2+2 configuration, permitting students enrolled in the associate or baccalaureate nursing programs at BSC to proceed directly into the master’s program. An informational meeting will be held on December 15 from 1 p.m. - 4 p.m. in the Tierney Center for all nursing students interested in the master’s in nursing program.

Robotics

Dr. Tom Eaves introduced Mr. Bruce Mutter who provided an update on the College’s activities in the area of robotics. The Bluefield State College Center for Applied Research & Technology is a partner school of the Rahall Transportation Institute.

He highlighted some of the outcomes, including a new Defense Intelligence Agency grant, the decision to accept an invitation to join the Weapons of Mass Destruction Sensors Consortium that includes several other colleges, and the decision to become partners in joint venture proposals with Florida A & M, Georgia Tech, Arkansas State University, University of Hawaii, University of Mississippi, Mississippi State University, and others. He also reported that student and faculty representatives from BSC will travel to the Carnegie Mellon University Robotics Institute in Pittsburgh to discuss becoming a partner school in their Robotics Foundry and to discuss the possibility of a BSC student gaining admission to CMUs graduate program in robotics.

Financial Aid

Ms. Johnson distributed and discussed a report detailing the College’s Pell and Direct Loan Disbursements.

Title III

Dr. Felica Blanks presented a report on Title III. She said the College is funded under Title III, Category B. Dr. Blanks said that Title III underwrites numerous initiatives to strength BSC. She mentioned several activities that Title III covers. Dr. Blanks indicated that the College cannot apply for Title III Support A because it would jeopardize the College’s ability to receive Category B.

New River Community & Technical College

Dr. David Perkins distributed a report of accreditation preparation activities that have been completed and summarized each item. Chairman Barnes thanked Dr. Perkins and the staff for their work and noted that their task is to achieve accreditation within an 18 month period, whereas the process normally takes five years.

Other

Mr. Barnes invited each of the legislators in attendance to make comments. Senator Plymale noted that he hopes the BSC-Concord Collaboration Report will show greater savings than the report presented to LOCEA recently. He also noted that a Charleston Daily Mail news story misquoted him when it said that he said he would not rule out the possibility of the closure of either BSC or Concord. Other legislators in attendance and Bluefield Mayor Bob Perkinson made comments in support of Bluefield State College. Chancellor Mullen and Vice Chancellor for Community & Technical Colleges Jim Skidmore joined the discussion, detailing issues of relevance from their positions.

Board Chairman John Barnes and Vice Chairman Norris Kantor then detailed some of the major achievements of BSC, and discussed with those in attendance letters written by Bluefield Regional Medical Center President Eugene Pawlowski and Princeton Community Hospital CEO Dan Dunmyer in support of the allied health sciences programs located at the Bluefield campus of BSC. Meeting Date

The next meeting of the Board will take place on December 18, 2003, beginning at 6:45 p.m. in the Harris-Jefferson Student Center.

With no other business to transact, the meeting adjourned at 9:50 p.m.

Respectfully submitted,
John Barnes