September 18, 2003
Bluefield State College
Board of Governors
M I N U T E S
September 18, 2003
Members Present: Mr. John Barnes, Mr. Norris Kantor, Dr. Louis Aikens, Dr. Frank Ball, Mr. Michael Hanna, Mr. Daniel Frost, Ms. Ann Crowe, Mr. Jack Caffrey, Mr. Jack Stafford
Members Absent: Dr. Lyn Guy, The Reverend Garry Moore
Guests/Staff: Dr. Albert Walker, Mr. Jim Nelson, Mrs. Shelia Johnson, Dr. Tom Blevins, Dr. Tom Eaves, Dr. David Perkins, Vivian Sidote
Board Chairman John Barnes called the meeting to order at 7:00 p.m.
The motion was made seconded (NKantor/DFrost) to approve minutes of the August 21, 2003 Board meeting as submitted. Motion carried.
Introduction of New Board Members
Mr. Barnes administered the oath of office to one new board member, Mr. Jack Stafford, and one board member, Mr. Jack Caffrey, who has been reappointed. Ms. Lala Wooten, notary, notarized each Oath of Office form.
Business and Finance Report
State Appropriated Revenue Summary
Mrs. Shelia Johnson distributed a summary of state appropriated funds. She indicated that last fiscal year HEPC hired a consultant to look at how institutions are splitting the funding between the baccalaureate and community college components of each institution. She said all direct expenditures go to the institutions and indirect expenditures are different for faculty, administration, and staff. The issue that has come up is the splitting of state appropriated dollars. Shelia said that Dr. Walker sent the Chancellor a letter to review this. Shelia said her concern is how to explain expenses one way and revenue another way. There was discussion concerning this issue.
Shelia mentioned that the state college CFOs had their monthly conference call and one item discussed was the quarterly shortfall. She said out of the $8.8 million appropriated to BSC, the College gets 20% for the July-September quarter and 22% for the October-December quarter.
Shelia said the higher education budget requests have as their priorities a) budget restoration and b) not having any additional cuts.
Shelia reported that, at the institutional level, BSC has two major financial aid programs. She also indicated that financial auditors would visit BSC in October. She said the auditors come in every three years to look at federal funding.
Shelia noted that the College will also host an auditor who will be reviewing the Institution’s purchase card usage.
Academic and Student Affairs Report
Dr. Eaves distributed copies of Senate Bill 217, legislation concerning credit card companies’ solicitation of college students. It asked for institutions to report rules regulating this matter, and to note when these rules were enacted. Dr. Eaves said in reviewing BSC policy manual, there is no institutional policy regarding this matter. He said a proposal will be presented for Board action at the October meeting.
Dr. Eaves distributed information concerning BSC homecoming activities and invited Board members to participate, as their schedules permitted.
Dr. Eaves distributed copies of the collaboration agreement between Bluefield State College/Marshall University to offer an MSN program in nursing, beginning in January. He said Marshall will offer courses and there is possibility that some BSC nursing faculty will be qualified to teach some of these courses. A motion was made and seconded (NKantor/LAikens) to approve this program. Motion carried. Mr. Barnes said that this is a major step for Bluefield State College.
New River Community & Technical College
Dr. David Perkins said that in order to continue the accreditation preparation in an effective way, there is a need to work from a mission statement approved by the Board of Governors. He said a committee comprised of four NRCTC employees, one BSC employee, four staff, three administrators, and two community representatives drafted a mission statement. He noted that the mission statement is compatible with BSC’s mission statement. A motion was made and seconded (MHanna/JStafford) to approve the mission statement for New River Community & Technical College of Bluefield State College as presented by Dr. Perkins. Motion carried.
Dr. Walker said the next step is to send the mission statement to HEPC and they will then give it to subcommittee for review and approval.
Institutional Board of Advisors for NRC&TC
Dr. Perkins said under HB2224 there is a requirement to set up a Board of Advisors for NRCTC. He indicated that he had identified a slate of candidates to serve on the advisory board, but noted he had neglected one mandatory portion of this legislation requiring that two of the 12 lay people must be alumni of the institution. Mr. Barnes said he would withdraw this as an action item and the Board will refrain from taking a vote until such time as this requirement has been satisfied. After this has been done, the Board will consider this as an action item, either by special vote or during a regular meeting of the Board. Dr. Perkins said that this would be on the next agenda as an action item.
Machine/GV Newspaper Clipping
Dr. Perkins gave out a newspaper clipping from the Mountain Messenger regarding on a story about a special partnership between the Monroe County Manufacturing Assistance Center and Greenbrier Valley Campus of NRCTC.
Mr. Jim Nelson gave the following timelines:
1. In HB2224 there was a mandate that Bluefield State and Concord College develop a collaborative report. He said by November 1 HEPC will submit to LOCEA the Bluefield State/Concord College report with recommendations.
2. On December 1, a procurement audit report will be submitted to HEPC.
3. By the start of the Fall 2004 Semester. The College must reduce the number of low enrollment introductory courses
4. By December 31, 2004, institutional accreditation must have been obtained by NRCTC.
5. Page 55 of HB 2224 contains language that specifies that money saved by institutions’ collaborative or economizing efforts shall be returned to the institutions.
6. Jim said there was a lot of discussion within the legislative interim meetings concerning the possibility of a higher education bonding issue. He said this issue will probably be a topic for the October or November legislative interims.
7. On September 11, Dr. Walker met with Delegate Browning in Pineville, and on September 22, Dr. Walker will meet with Senator Guills in Lewisburg.
8. There was a significant amount of discussion concerning proposed budget cuts that could impact West Virginia public higher education.
Enrollment Management Report
On behalf of John Cardwell, who could not attend the Board meeting because of a prior commitment, Jim presented a brief update on the College’s Fall 2003 enrollment. Currently, headcount enrollment is 3693 students and FTE enrollment is 2963. He reported that 630 students have not yet paid and Enrollment Management personnel are working very diligently to get as many students paid as is possible before the census date of October 1.
Dr. Albert L. Walker, President gave a PowerPoint presentation of the events and activities that took place at all campuses since the last Board meeting. On the last page of his presentation was a brief photo and biographical sketch of Dr. Walker, as the information appeared in a recent issue of Ebony Magazine. The Board members ask to receive copies of that article.
1. Mr. Barnes asked that a set of minutes be sent to new member, Mr. Jack Stafford.
2. A copy of Dr. Jamkhandi’s Center for International Understanding activities was given to Board members.
3. There was long discussion concerning the budget cuts. Mr. Kantor indicated that years ago a tax was put on soft drinks for the sole purpose of paying for a medical center at WVU. He said that possibly a tax on beer, wine, etc. could be used for higher education. There was discussion that followed. Mr. Barnes indicated that he doesn’t see why Bluefield State College can’t take the lead and start discussions with other colleges’ governing boards. It was recommended that a resolution be drafted and sent to the Governor and legislature, expressing the BSC Board of Governors’ position on this matter. Mr. Barnes asked Dr. Walker and Jim Nelson to draft a resolution.
4. Mr. Kantor asked that Dr. Eaves give the Board at the next meeting a list of suggestions he had made regarding strategies for generating funding, creating efficiencies, etc. relative to the operation of the College.
5. Dr. Frank Ball mentioned the Board of Governors workshop that is scheduled for October 7. Mr. Barnes said attendance is not mandatory, but added that Board members could attend if they so desired. Vivian Sidote said that Board members attending this conference could receive reimbursement for their expenses provided they submitted paid receipts with a zero balance and completed appropriate paperwork.
6. The next meeting date of the Board is October 16, 2003.
7. Mr. Caffrey ask that copies of the current BSC catalog be sent to members.
8. Mr. Frost asked if there was a formal articulation guide between all institutions in the southern part of the state about not duplicating programs? Dr. Walker said there was none. He said typically before a new program is introduced, a feasibility study is conducted to determine the need for such a program.
A motion was made and seconded (NKantor/DFrost) to adjourn at 9:10 p.m. Motion carried.