Bluefield State College
Board of Governors
M I N U T E S
July 17, 2003 

Members Present: Mr. John Barnes, Dr. Louis Aikens, Dr. Frank Ball, Mr. Michael Hanna, Mr. Daniel Frost, Ms. Ann Crowe,

Members Absent: Mr. Norris Kantor, Mr. Jack Caffrey, Dr. Lyn Guy, Mr. Frank Wilkinson, The Reverend Garry Moore

Guests/Staff: Dr. Albert Walker, Mr. Jim Nelson, Mr. John Cardwell, Dr. Don Smith, Dr. David Perkins, Vivian Sidote

Board Chairman Mr. John Barnes called the meeting to order at 7:00 p.m.

A motion was made and seconded (LAikens/ACrowe) to approve minutes of the June 19, 2003 Board meeting as submitted. Motion carried.

Introduction of New Board Members

Chairman Barnes administered the Oath of Office to the three new board members - Dr. Frank Ball, Mr. Daniel Frost, Mr. Michael Hanna. Ms. Lala Wooten notarized their Oath of Office certificates.

New River Community & Technical College

Organizational Leadership

Dr. Perkins distributed the organizational chart for the New River Community & Technical College of BSC. He reported that the organizational structure did not include any new positions, adding that added duties and responsibilities were delegated to existing personnel. There was considerable discussion concerning the organizational chart. Chairman Barnes directed Dr. Walker and Dr. Perkins to contact the Higher Education Policy Commission to obtain direction related to personnel matters pertaining to the organizational chart, then report back to the Board of Governors.

Library

Dr. Perkins said that the (Greenbrier) Library Commission is requesting that the Board approve an extension of the lease with the College, to provide additional time for initiating construction of a new library, so that funds could be raised for this project. There was much discussion concerning this. A motion was made and seconded (LAikens/DFrost) that the Board approve an extension of the deadline for starting the construction of a library until August 1, 2006. Motion carried.

New River Community & Technical College facility at Nicholas County

Dr. Walker reported that the College is honoring the lease arrangement created between Glenville State College and the County Commission for lease of the NRCTC facility in Nicholas County at the same lease payment as was already in effect. There was much discussion. A motion was made and seconded (MHanna/FBall) to have Jim Nelson take photographs of the facility for review of the Board at a future meeting. It was also decided to delete the last four lines of the lease agreement. Motion carried.

Academic Affairs Advisory Committee

Program Review

Dr. Smith presented a program review for B.A. in Social Science. He said that this Board has to approve this review and submit its recommendation to the Higher Education Policy Commission. A motion was made and seconded (MHanna/FBall) to approve the program review for the B.A. degree program in Social Science as presented. Motion carried.

Legislative Update

Jim Nelson gave an overview of the legislative tasks and timelines related to H.B. 2224 that Bluefield State College has completed and the timelines that BSC must still complete. These tasks include generating a report that identifies collaborative opportunities for BSC and Concord (submission deadline to HEPC, 9/1/03). HEPC will review and send recommendations concerning the report to LOCEA by 11/1/03. The College is also required to submit recommendations to HEPC by Fall, 2004 for elimination of low enrollment courses. By 12/31/04, independent accreditation of NRCTC must be obtained.

President’s Report

Dr. Walker narrated a Powerpoint “President’s Report,” summarizing the most recent activities at Bluefield State College. Dr. Walker asked that Board members keep this copy of the presentation summary because it list the College’s goals and objectives for the 2003-04 year.

Other

1. Chairman Barnes asked that minutes of the past meetings as well as list of duties of the Board of Governors be sent to the new Board members.

2. Mr. Barnes mentioned that he wants to have some working meetings by having established committees.

3. It was mentioned that a training session for Board of Governors members will be held in October.

Meeting

The next meeting is scheduled for August 21, 2003

Adjournment

With no further business to transact, a motion was made and seconded (LAikens/DFrost) to adjourned meeting at 9 p.m.

Respectfully submitted,
John Barnes