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May 15, 2003

Categories 2003

Bluefield State College
Board of Governors
M I N U T E S
May 15, 2003 

Members Present:Mr. Norris Kantor, chair, Mr. John Barnes, Dr. Louis Aikens, Mr. Jack Caffrey, Dr. Steve Bourne, Dr. Lyn Guy, Mr. Burt Clark, Ms. Carol Baldwin 

Members Absent:        Mr. Frank Wilkinson, Ms. Ann Crowe, The Reverend Garry Moore 

Guests/Staff:   Dr. Albert Walker, Mr. Jim Nelson, Mr. John Cardwell, Ms. Shelia Johnson, Dr. David Perkins, Dr. Don Smith, Ms. Kathy Epperly, Dr. John Mullens (for Dr. Skip Sullivan), Ms. Vivian Sidote 

Mr. Norris Kantor introduced Dr. Lynn Adams, Professor of Computer Science, who gave introductory remarks on a presentation by students from his COSC 216: Individual Real Project class. Dr. Adams introduced Ms. Tammy Jenkins, a student, who provided commentary for the student team’s fingerprint security system project. 

Board Chairman Norris Kantor then called the meeting to order at 7:15 p.m. 

The motion was made and seconded (LGuy/BClark) to approve minutes of the April 17, 2003 Board meeting as submitted. Motion carried. 

Financial and Administrative Affairs 

Mrs. Shelia Johnson mentioned the following: 

AEP Building 

The building is for sale and is very well maintained, very energy efficient, and the rooms are of various sizes. The College and Board representatives have visited the facility and are considering the possibility of entering into negotiations for its purchase. Ultimately, the facility could be placed within the sphere of operations of the Bluefield State College Research and Development Corporation. 

Lin Electric 

The building is in very poor condition, and it’s unlikely that any organization would seek to renovate it. However, the structure is located on a relatively flat piece of property, ideal for a parking lot, near the College’s Bluefield campus. 

Property 

Shelia mentioned a residential piece of property near the Bluefield campus that might be available for acquisition. She has arranged for an appraiser to evaluate the value of the land and the house located upon it. 

Program Transfers to New River Community & Technical College 

Dr. Smith reviewed the material regarding the proposed location at either Bluefield State College or New River Community & Technical College (NRCTC) of the associate degree and certificate programs currently offered by BSC. That material had been sent to Board members for their review prior to the May meeting of the Board. He said the administrative staff has made a recommendation to add to the list being transferred to NRCTC the A. S. General Business program. There was extensive discussion concerning this. A motion was made and seconded (LGuy/BClark) to retain at Bluefield State College the list of programs included in the administrative staff’s proposal, with the additions of the A.S. General Business, and A.S. General Education programs. Motion carried. 

Signage/Logo proposal for NRCTC 

Jim Nelson distributed copies of a draft of two logos that might be utilized for NRCTC. He said that this complied with President Walker’s recommendation to distribute the artwork for comment within the college community. The first logo, utilizing the BSC seal, provides some continuity with the BSC logo, while providing an opportunity to profile the NRCTC name prominently. The second proposed logo option does not include the BSC seal, but does include both the NRCTC initials and the full name, “New River Community & Technical College,” along with the name “Bluefield State College” at the base of the logo. After lengthy discussion, Chairman Kantor recommended that several options be developed. This item will be discussed at a later meeting. 

Enrollment Management 

Mr. John Cardwell distributed a report showing the College’s final enrollment (Fall 2002 Semester) reflecting demographic, campus, and programs. He reported that the College is maintaining pace for its goal of a 20% enrollment growth for the Fall 2003 Semester. 

Institutional Development Report 

Dr. Felica Blanks presented a report on the status of grants, gifts, and funds. Dr. Blanks said that the budget of the BSC Foundation is down $38,000, which mean fewer dollars for scholarships. She indicated that the Research & Development Corporation account has a balance of $528,759, and there is a balance of $1.33 million in grants. She also reviewed the amount and status of grants that have been submitted and are still under consideration. 

Timeline/Plan For North Central Accreditation 

Dr. Tom Blevins reviewed the timeline/plan for NRCTC accreditation. He said a Preliminary Information Form (PIF) must be completed before the end of the year, followed by a one-year period for the compilation and submission of remaining required information. Dr. Blevins noted that Greg Shrewsberry will be chairing the Mission Statement Committee. 

Provost Position 

Dr. Walker indicated that interviews for the position of Provost/NRCTC will take place in the Beckley area. Mr. Jim Skidmore, HEPC Vice Chancellor for Community & Technical College Education, will appoint one person from Community College Advisory Committee to serve as an observer on this committee. Dr. Walker said the goal is to present a recommendation to the Board at its June meeting as an action item. 

Legislative Plan and Implementation Update 

Jim gave a brief report of the timelines included in HB 2224 that impact Bluefield State College. He said the establishment of a Staff Council by April 1 has been completed. There are three items due on July 1: 1) divide property and materials belonging to former Glenville State CTC; 2) former BSC CTC becomes a multi-campus entity known as New River Community and Technical College - Headquartered in Beckley, and; 3) a provost is to be appointed to head NRCTC. 

Jim mentioned that September 1 is deadline to report to HEPC the recommendations of a study regarding progress of BSC and Concord in collaborative activities. He said there have been four meetings involving representatives from both colleges to date. 

GCCC 

Dr. Perkins mentioned: 1) the GCCC awards banquet drew an audience of more than 240 students and guests; 2) pre-registration for the Fall 2003 Semester is 22% ahead of year-ago figures, and; 3) he introduced Mr. Michael Hanna, the newly elected student representative to the Board of Governors. 

Nicholas County 

Dr. John Mullins presented a summary of activities taking place at the Nicholas County Center. 

Bluefield-Beckley Center 

Dr. Smith said early enrollment for the Fall 2003 Semester is significantly ahead of year-ago figures at the Bluefield campus and at the Beckley Center. There exists a need to expand the schedule of classes to accommodate the demand. 

Executive Session 

A motion was made and seconded (LGuy/CBaldwin) to enter into executive session at 8:30 p.m. 

A motion was made and seconded (LGuy/JBarnes) to move back into regular session at 9:45 p.m. 

A motion was made and seconded (LAikens/BClark) for the Board of Governors to offer Dr. Walker a three-year contract with the option to renegotiate his salary at any time during the three year period. Motion carried. 

Meeting Date 

The next meeting of the Board of Governors will take place at 6:45 p.m., June 19, 2003 in the Hebert Gallery/Harris-Jefferson Student Center. 

2003 Commencement 

Jim distributed programs for the College’s 2003 AS and BS commencement exercises. There was a short discussion concerning this. Dr. Aikens indicated that all 2003 graduates will receive a complimentary BSC Alumni Association membership for the balance of 2003. 

With no other business to transact, the meeting adjourned at 10:10 p.m. 

Respectfully submitted,

Norris Kantor