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March 20, 2003

Categories 2003

Minutes

Institutional Board of Governors Meeting

March 20, 2003 

Members Present:        Mr. Norris Kantor, chair, Mr. John Barnes, Dr. Louis Aikens, Mr. Jack Caffrey, Dr. Steve Bourne, Mr. Frank Wilkinson, Ms. Ann Crowe, The Reverend Garry Moore 

Members Absent:        Dr. Lyn Guy, Mr. Burt Clark, Ms. Carol Baldwin 

Guests/Staff:   Dr. Albert Walker, Mr. Jim Nelson, Mr. John Cardwell, Ms. Shelia Johnson, Dr. David Perkins, Dr. Don Smith, Ms. Kathy Epperly, Ms. Vivian Sidote 

Board chairman Norris Kantor called the meeting to order. 

The minutes of the February 19, 2003 Board meeting were approved as submitted. 

Introduction 

Dr. Walker introduced Dr. Skip Sullivan, Provost, Glenville Community & Technical College Nicholas County campus. Dr. Walker said that tomorrow at 2 p.m. a delegation of BSC employees will visit the Nicholas County campus. 

Reciprocity Agreement 

Dr. David Perkins distributed a tuition reciprocity agreement between the College and Dabney S. Lancaster Community College in Clifton Forge, VA. Dr. Perkins said that this agreement lapses this spring and said he would be asking to have this agreement renewed. Chairman Kantor recommended that this be placed on the agenda for the next Board meeting as an action item. Dr. Perkins also provided a brief history of the establishment of this reciprocity agreement. 

Financial and Administrative Affairs 

Shelia Johnson distributed FY 2004 budget information for Bluefield State College . She noted that the information is in “Draft Only” format and she reviewed the West Virginia Higher Education Policy Commission Highlights of the Conferees’ Budget (HB 2050). She reported that the budget is due in Charleston on May 1. Dr. Walker indicated that Dr. Michael Mullen, HEPC Chancellor, will call a meeting to review and finalize the budget. 

The repairs to bring the BSC campus sidewalks into ADA compliance have been going on for nearly two years because of difficulties encountered with the project’s initial contractor. BSC officials have met with the bonding company, and now Swope Construction will finish the project. 

Bids for repairs to the exterior of the Dickason Hall will be opened on Monday. 

A proposal for replacing building fire alarms has been at the State Fire Marshall’s Office since last summer. These replacements would be placed in Conley Hall, the Hardway Library, Mahood Hall, and the Ned Shott PE Building. Shelia said the College finally received approval from the State Fire Marshall’s Office last week to proceed. 

Water had been leaking into the basement of Hatter Hall. This problem has been corrected. 

Legislative Report Jim Nelson reviewed some of the recently passed state legislation impacting higher education. He distributed a two-page document summarizing key provisions in House Bill 2224, including timelines that pertain to Bluefield State College. The timelines include the following dates and activities: 

April 1 - Each college shall establish an institutional classified employees advisory council known as staff council; 

July 1 - BSC CTC component becomes a multicampus entity known as New River CTC of BSC, headquartered in Beckley; A provost will be appointed as the administrative head of New River Community & Technical College; 

BSC, Glenville & Fairmont shall have divided the property and material formerly belonging to Glenville’s CTC; 

Responsibility district for BSC CTC and shall be changed as NRCTC to include Clay, Fayette, Nicholas & Webster counties along with the seven counties already in the service district; 

September 1 - BSC & Concord shall submit a comprehensive study of their collaborative efforts; November 1 - HEPC will report its findings re: the Bluefield State-Concord study to LOCEA; 

Fall ‘04 - Each institution will reduce its number of low-enrollment sections of introductory courses; 

December ‘04 - NRCTC shall have received independent accreditation, and; 

July ‘07 - West Virginia shall have completed the move from having component CTCs to having a statewide network of independently-accredited CTCs. 

Chairman Kantor talked extensively about HB 2224. He suggested that Dr. Walker, Dr. Perkins, Dr. Sullivan, and the new provost at Beckley have staff review each bill introduced in the House and Senate, because wording that can impact the College could be embedded in legislation that doesn’t appear, by its title, to deal with higher education. 

Enrollment Management 

John Cardwell distributed two documents. The first was news release on “Enrollment Increases for (WV) Public Colleges and Universities.” John observed that Bluefield State College showed the highest percentage enrollment increase, 11.44%, among all state colleges with more than 200 students. The second document was a three page series of graphs depicting the College’s enrollment trends, fall and spring, for the past five years, along with a projected Fall 2003 Semester increase of 20%, including enrollment growth at all BSC locations. There was discussion concerning enrollment trends. 

Mr. Kantor talked about the LOCEA report and indicated that one item mentioned that pertains to Bluefield State College is that several of the classrooms (Bluefield campus) are not being fully utilized. Increased classroom utilization would help to accommodate the anticipated enrollment growth. 

Economic Development Consortium of Regional Colleges 

Greg Shrewsberry delivered a PowerPoint presentation on Workforce Development Projects and Opportunities. He said a recently created Regional Higher Education Consortium is focusing upon increasing collaboration to better serve students, businesses and all other constituents of the participating colleges (Concord College, Southwest Virginia Community College, Bluefield State College, Wytheville Community College and Bluefield College). During a March, 2003 meeting involving Consortium representatives, these colleges identified areas/initiatives to consider and then decided to prioritize projects, develop teams, and meet on a quarterly basis. 

Greg also talked extensively about an Environmental Business Scan that was conducted last year by the Clarus Corporation. 

President’s Report 

Dr. Walker narrated a Powerpoint “President’s Report,” summarizing the most recent activities at Bluefield State College. 

Mr. John Barnes noted that HB 2224 establishes several activities with companion deadlines. One deadline that is most pressing, deserving special attention is the December 31, 2004 deadline for obtaining accreditation. He said this is very important and noted that BSC will have employees in attendance at the North Central Association accreditation meeting later this spring. Mr. Barnes said that the Board needs to consider designating a coordinator for the accreditation effort and place this on the agenda for the next meeting. Dr. Walker said that the College will work with the NCA consultant and will develop an accreditation team. Dr. Walker said at the next meeting a plan will be presented. 

Mr. Barnes also indicated that with all items with short deadlines, resources need to be available to complete the tasks in a timely fashion. 

Executive Session 

A motion was made and seconded (GMoore/FWilkinson)for the Board to enter into executive session at 8:40 p.m. A motion was made and seconded (LAikens/SBourne) to return to regular session at 9:10. 

Meeting Dates 

There was discussion concerning Board meeting dates. Chairman Kantor indicated that, at the last meeting, it was decided to make a decision about meeting each month or once every two months. Mr. Kantor suggested that, because of the added duties placed on the Board of Governors by HB 2224, it would be advisable to meet every month. The Board unanimously approved this suggestion. Mr. Kantor then announced that the next meeting would take place on April 17. 

Other 

Mr. Kantor commended Jim Nelson, Dr. Albert Walker, and Dr. Tom Blevins for their work during the recently concluded session of the State Legislature. 

Adjournment 

At 9:14 p.m., a motion was made and seconded (JCaffrey/GMoore) to adjourn. 

Respectfully submitted,

Norris Kantor