December 19, 2002
BOARD OF GOVERNORS
December 19, 2002
6:00 P.M. Dinner
Private Dining Room, Harris-Jefferson Student Center
6:45 P.M. Business Meeting
1. Call to Order
2. Approval of Minutes - November 21, 2002
3. Financial and Administrative Affairs Report - Mrs. Shelia Johnson
Special Budget Status Report
Institution Development Plan - Bill Dittoe*
2002 Audit Report - Deloitte & Touche LP
Classified Employee Handbook*
4. Academic Affairs Report - Dr. Don Smith
Beckley Campus Report
5. Student Affairs Report - Mrs. Kathy Epperly
6. President’s Update 7. Executive Session
7. Next Meeting Date - January 16, 2003
Recommendation of Dates for Future Meetings
*_Denotes Action Item(s)
M I N U T E S
December 19, 2002
Members Present: Mr. Norris Kantor, Mr. John Barnes, Dr. Lewis Aikens, Mr Burt Clark, Ms. Carol Baldwin, Dr. Steve Bourne, The Reverend Garry Moore, Mr. Frank Wilkinson, Dr. Lynn Guy, Mr. Jack Caffrey
Members Absent: Mr. Frank Wilkinson, Ms. Anne Crowe
Guests: Dr. Albert Walker, Mr. Jim Nelson, Ms. Shelia Johnson, Dr. David Perkins, Dr. Don Smith, Ms. Kathy Epperly, Mr. John Cardwell, Ms. Vivian Sidote
Chairman Norris Kantor called the meeting to order.
A motion was made and seconded (LGuy/JCaffrey) to approve the minutes of the November 21 meeting of the Board of Governors as submitted. Motion carried.
Oath Of Office
Ms. Remona Finney, notary, administered the Oath Of Office to Dr. Lewis Aikens (BSC Alumni Association President), who was recently appointed by Governor Wise to the BSC Board of Governors, replacing Ms. Ruth Payne Brown (outgoing BSC Alumni Association President). Mr. Caffrey said the State Senate would have to provide official approval of this appointment.
Financial and Administrative Affairs Report
2002 Financial Audit Report
Ms. Shelia Johnson introduced Mr. Dennis Durant of Deloitte & Touche. Mr. Durant gave a detailed presentation (via telephone) concerning the College’s 2002 Audit Report. Mr. Kantor thanked Mr. Durant for his report, indicating that this was not an action item, and the Board accepted his report.
Institution Development Plan (Facilities Study)
Ms. Johnson introduced Mr. Bill Dittoe, who gave a detailed presentation of the Facilities Study that includes the College’s three campuses (Bluefield, Beckley, and Lewisburg). Motion was made and seconded (JCaffrey/GMoore) to approve the Facilities Study as a planning guideline, subject to future modification as necessary. Motion carried.
Classified Employees Handbook
Ms. Johnson mentioned that the Classified Employees Handbook was distributed to Board members at the November meeting of the Board. A motion was made and seconded (GMoore/JBarnes) to approve the Classified Employees Handbook. Motion carried.
Due to time restraints, it was decided by Chairman Kantor and approved by the Board to table this item for the next regular meeting of the Board of Governors in January 2003.
Budget Status Report
Ms. Shelia Johnson announced that Governor Wise had issued an announcement that all state agencies must cut their budgets by 3.4% for the current fiscal year. This amounts to a $270,000 reduction in Bluefield State College’s budget. The Governor has not issued an Executive Order, and this will not occur until after January 1, 2003. The Governor has issued an announcement concerning hiring restrictions. Ms. Johnson said the Governor recently held an electronic Town Meeting and mentioned at this meeting the possibility of an additional 10% budget reduction for the next fiscal year, which begins on July 1, 2003.
Ms. Johnson said that the administrative staff met last week and discussed the budget issues, noting that an additional meeting was held with all department chairs and directors to involve them in the discussions and solicit their suggestions regarding practices that could result in savings for the College. She said she had received more than 20 recommendations and is in the process of categorizing them.
Academic Affairs Report
Dr. Don Smith indicated that the deadline for submitting the Institutional Compact to the West Virginia Higher Education Policy Commission (HEPC) was December 15. Thus, the document had to be submitted before the December meeting of the Board of Governors, with the understanding that the Board can make changes. Copies of the Compact were also distributed to faculty, staff, and students for their review. Dr. Smith asked that the Board of Governors adopt the Compact. There was discussion concerning the Compact. A motion was made and seconded (LGuy/SBourne) to adopt the Compact. Motion carried.
LPN to RN Program
Dr. Smith discussed the LPN to RN Program. He said this program will help to alleviate the shortage of nurses by allowing qualified LPNs to complete a six-credit “bridge” course during the summer, then enroll in the College’s baccalaureate degree nursing program in the fall semester. The LPNs selected will replace those entering students who either dropped out of the nursing program or failed the course. No additional faculty will be required and there is no additional cost to the College to add this program. A motion was made and second (GMoore/BClark) to adopt the LPN/RN program. Motion carried.
Beckley Campus Report
Dr. Smith said the Beckley Higher Education Consortium report is being presented to the HEPC. He said there were several minor changes to the earlier draft of the report, and he would bring additional information concerning this matter to the January meeting of the Board. Mr. Kantor said there were a number of concerns expressed at the last meeting of the Board, regarding the role BSC would play in the delivery of higher education in Beckley, and he asked Dr. Smith to address those concerns at the next Board of Governors’ meeting.
Student Affairs Report
It was agreed that the Student Affairs report would be tabled until the January 2003 Board of Governors’ meeting.
Dr. Walker delivered a Powerpoint presentation, providing information about the activities of the College during the past 30 days.
Dr. Walker announced that Bluefield State College employees had pledged $6,216.40 to the United Way campaign, a $600 increase over last year’s total.
Dr. Walker mentioned that there was an editorial in the paper which mentioned the need to restore a cemetery in Bluewell where former BSC presidents Henry Lake Dickason and Hamilton Hatter are buried. Several individuals at the College have expressed interest in volunteering to clean and restore the cemetery. Discussion is taking place at the College regarding the possibility of making this an ongoing project.
Mr. Kantor mentioned the meeting dates for the Board of Governors. Two schedules of meeting dates--one with a meeting scheduled every month and another with meetings scheduled every other month--were considered. There was much discussion concerning these two options. Mr. Kantor made a recommendation that the Board continue meeting each month, then revisit the topic in April.
Mr. Kantor said the signed deed for a 20 acre tract of land in Lewisburg should be received during the following week.
Based upon a report delivered at a recent Greater Bluefield Chamber of Commerce meeting, Mr. Kantor suggested to Dr. Walker that, because of the need for economic development in this area and the companion concern that many area companies like to know of the educational opportunities available in this area, a higher educational consortium including Bluefield State College, Bluefield College, Concord College, Southwest Community College, and Wytheville Community College should be created. This consortium could develop strategies for the colleges to collaborate, particularly in the delivery of education in subject areas that are important to business and the technology sector.
Mr. Kantor reminded Board members of the tax benefits of year-end contributions to the Bluefield State College Foundation.
Mr. Kantor said the Board must nominate someone to serve on a Legislative Liaison Committee that is being created by HEPC. A motion was made and seconded (JCaffrey/JBarnes) to nominate Mr. Kantor for this committee membership post. Hearing no other nominations, the nominations were closed, and Mr. Kantor was selected by the Board to serve as its representative on the Legislative Liaison Committee.
A resolution was read, expressing appreciation to Mrs. Ruth Payne Brown for her service to the Board and to the College during her time as a member of the BSC Board of Governors and as President of the BSC Alumni Association. A motion was made and seconded (Jcaffrey/LGuy) to approve this resolution. Motion carried.
Dr. Steve Bourne mentioned that all action items need to be the first items listed on the agenda. He also said additional issues that need to be discussed should be considered separately before moving to the status of action items. Mr. Kantor said standing committees could be established to review specific issues, then report back to the Board with a recommendation. Mr. Kantor mentioned that he would meet with Mr. Barnes and develop a list of standing committees, then present that list to the January meeting.
Mr. Kantor asked Dr. Smith to bring back to the Board news regarding the decision of the HEPC concerning of Emergency Management Institute program that the Board approved.
With no other business to transact, the meeting adjourned at 10 p.m. Respectfully submitted,