November 21, 2002
BOARD OF GOVERNORS
November 21, 2002
6:00 P.M. Dinner
Private Dining Room, Harris-Jefferson Student Center
6:45 P.M. Business Meeting
1. Call to Order
2. Approval of Minutes - October 18, 2002
3. Enrollment Management Report - Mr. John Cardwell
4. Financial and Administrative Affairs Report - Mrs. Shelia Johnson
Hatter Hall Project Facilities Study
5. Academic Affairs Report - Dr. Don Smith Compact Report Beckley Campus Report
6. Student Affairs Report - Mrs. Kathy Epperly Brian Delp Memorial Service
7. Institutional Development Report - Dr. Felica Blanks
8. Greenbrier Campus Report - Dr. Dave Perkins
9. President’s Update
10. Executive Session
11. Next Meeting Date - December 19, 2002
M I N U T E S
November 21, 2002
Members Present: Mr. Norris Kantor, Mr. John Barnes, Ms. Ruth Payne Brown, Mr. Burt Clark, Ms. Carol Baldwin Dr. Steve Bourne, Mr. Frank Wilkinson, Dr. Lynn Guy, Mr. Jack Caffrey, Ms. Ann Crowe
Members Absent: The Reverend Garry Moore
Staff Present: Dr. Albert Walker, Mr. Jim Nelson, Ms. Shelia Johnson, Dr. David Perkins, Dr. Don Smith, Ms. Kathy Epperly, Mr. John Cardwell, Ms. Vivian Sidote
Board Chairman Norris Kantor called the meeting to order.
A motion was made and seconded (BClark/ACrowe) to approve the minutes of the October 18 Board of Governors’ meeting as submitted. Motion carried.
Mr. Cardwell distributed information on enrollment management. He said the College is continuing to see an increase in the enrollment for the Fall Semester, with enrollment figures for the Spring 2003 Semester exceeding enrollment figures for the same time period a year ago. Mr. Cardwell noted that students attending BSC range in age from 13 years of age to 74. He also said he would provide the Board of Governors with finalized Fall Semester enrollment figures that will show the College’s enrollment for the semester at a level above 3000 students.
Business & Finance Report
Mrs. Johnson distributed the Classified Employees’ Handbook to Board members, who were requested to review the information, then take action on the Handbook at the next Board meeting.
She gave an update of the Hatter Hall initiative. She said windows for the building are being shipped from England, and the light pole that will be placed near the building is being manufactured in Canada. She estimated that this work will be completed by December 31. There was discussion concerning Hatter Hall.
Mrs. Johnson introduced Mr. Bill Dittoe (Educational Facilities Consultants, LLC), who reviewed the College’s space utilization report. She noted that GCCC is utilizing its facilities at a 90% level, and Bluefield campus utilization stands at 50%.
Mr. Dittoe said the College is mandated by the State to develop an updated master plan every ten years. He said this study is very important because of the significant changes that are occurring in higher education and because of the concurrent financial challenges faced by the State. He said this report will be sent to the Higher Education Policy Commission (HEPC) for approval, following its approval by the BSC Board of Governors. Mr. Dittoe reviewed the report. The two primary recommendations in this study are to expand parking and to create additional space near Conley Hall and the Hardway Library for pedestrian use. Mr. Dittoe fielded questions following his presentation. Academic Affairs Report
Dr. Smith talked about the programs to be offered by BSC in Beckley as a part of the five college Beckley Regional Higher Education Consortium, along with the proposed courses to be taught by the various institutions in the Beckley area. There was a long discussion concerning the programs offered in the Beckley area.
Dr. Smith said that annually the HEPC requires that each public college and university in West Virginia develop and submit an Institutional Compact. This Compact reflects historical data of the institution, as well as its achievements and goals. Work continues on the development of the BSC Community & Technical College and Baccalaureate Institutional Compacts. These documents must be submitted by December 15.
Dr. Smith indicated that the Board of Governors would be receiving during the Spring Semester a proposal from a group of faculty and academic administrators focusing upon improving the structure of tenure, promotion and faculty evaluations.
Ms. Jennifer McIntosh, Director of Social Justice from WVU, recently visited BSC. She invited BSC to send all of our position announcement to WVU, adding that she can help to increase the number of qualified minority applicants for positions at BSC.
Student Affairs Report
Mrs. Epperly informed the Board of the support provided by BSC to students who were deeply saddened by the recent death of Bluefield State student Brian Delp. A memorial service in Mr. Delp’s honor was held at the College and Dr. Walker presented Mr. Delp’s college diploma to his parents. She said several scholarships are being established in memory of Mr. Delp.
Mrs. Epperly mentioned that the College is in the process of establishing a BSC Community Choir. To date, approximately 25 students and community residents have expressed interest in joining the choir.
Mrs. Epperly said the College will participate in the “Great American Smokeout” on December 2.
A Christmas party for young children of BSC students and staff will be held on in the Harris-Jefferson Student Center.
Mrs. Epperly presented a report on the Student Support Services program at BSC. Student Support Services is a federal funded program focused upon providing assistance to disadvantaged students, many of whom are first generation college students. She said in addition to the grant, the Student Support Services program at BSC has received an additional $40,000 that will be awarded to 40 students (25 freshmen, and 15 sophomores, to assist them in their pursuit of a college education. A luncheon will be held on December 5, at which time each of these 40 students will be presented a $500 check for this semester and $500 for the Spring Semester.
Dr. Felica Blanks
Dr. Blanks distributed information and presented a report concerning the activities and goals of the Bluefield State College Foundation, Title III, and the BSC Research and Development Corporation. There was discussion that followed.
Dr. David Perkins
Dr. Perkins distributed copies of the Goals and Objectives for the Greenbrier Community College Center.
Dr. Perkins reviewed the most recent visit to GCCC by BSC administrative staff.
He requested that a grant writing workshop be held at GCCC.
Dr. Perkins indicated that GCCC is working with the College to develop an extensive professional development program for the staff of Appalachian Electronics in Lewisburg.
Dr. Walker delivered a Powerpoint presentation, highlighting the activities of the College during the four weeks since the October, 2002 Board of Governors’ meeting.
Remarks from Chairman Kantor
Mr. Kantor indicated that, in an effort to obtain the deed to the Greenbrier Community College Center facility, he wrote a letter requesting that the deed be written. Mr. Kantor said he had to hire a lawyer, Mr. Jesse Guills, to write the deed and get it signed.
Mr. Kantor announced that there was a meeting on November 15 with the HEPC, attended by the chair of each of the ll public colleges and three public universities in West Virginia. It was a closed meeting, and generated a considerable amount of discussion concerning the role of the HEPC and the role of the institution’s governing boards. Mr. Kantor said this group wants to meet every three months to discuss emerging and evolving issues. He said one of the primary topics of discussion at the November 15 meeting was the budget. He said state colleges would be fortunate if the budget cut for the next fiscal year is only 10 percent. He said it is the desire of HEPC that the institution’s governing boards implement the cuts. HEPC also desires that a united front be presented by higher education to state legislators. HEPC is seeking to form a committee (composed of one member from each Board) to meet regularly and contact the State Legislature and the Governor to be advocates for public higher education in West Virginia. Mr. Kantor said, in order to satisfy the State Legislature, there must be significant progress in moving toward the goals contained in our Institutional Compacts. He added that, if BSC wishes to obtain additional state funding, the College must demonstrate to HEPC that it is developing new or restructured initiatives that address a pressing need within the state.
Mr. Kantor said he has seen the draft of the WV Higher Education Policy Commission study of Bluefield State College. He said Dr. Walker and staff are reviewing it.
Executive Session A motion was made and second (LGuy/FWilkinson) to go into executive session at 9:10 p.m. to discuss personnel issues. Motion carried.
A motion was made and second (RBrown/BClark) to go back into regular session at 9:35 p.m. Motion carried.
The next meeting of the BSC Board of Governors will be held on Thursday, December 19, 2002 at 6:45 p.m. in the Private Dining Room/Harris-Jefferson Student Center.
With no other business to transact, the meeting adjourned at 9:40 p.m.