October 17, 2002
Bluefield State College
Board of Governors
M I N U T E S
October 17, 2002
Members Present: Mr. Norris Kantor, Mr. John Barnes, Ms. Ruth Payne Brown, Mr. Burt Clark, Ms. Carol Baldwin (via phone), Dr. Steve Bourne, Mr. Frank Wilkinson, The Reverend Garry Moore
Members Absent: Dr. Lyn Guy, Mr. Jack Caffrey, Ms. Ann Crowe
Guests: Dr. Albert Walker, Mr. Jim Nelson, Ms. Shelia Johnson, Dr. David Perkins, Dr. Don Smith, Ms. Kathy Epperly, Mr. John Cardwell, Ms. Vivian Sidote
Mr. Norris Kantor called the meeting to order.
A motion was made and seconded (GMoore/RBrown)) to approve the minutes of the September 19 Board of Governors’ meeting as submitted. Motion carried.
Mr. Cardwell distributed an enrollment census report, as of October 1. He said the College has the highest FTE enrollment and the second highest headcount enrollment in its history. He said the enrollment increases have occurred at every campus. More than 3000 students will have enrolled when final figures for the semester are compiled. Mr. Kantor indicated it is noteworthy to see that there are significantly more female students enrolled than male students.
Business & Finance Report
Ms. Shelia Johnson reported the following:
The College is working on a ten-year facilities master plan that has to be approved by the Higher Education Policy Commission. The last facilities master plan compiled by the College was submitted in 1992. She said different facilities issues exist on each campus. Clearly the issue at GCCC is space, and the Bluefield campus is facing two major issues: traffic and student housing. Ms. Johnson indicated that a consultant would be developing recommendations to address these issues.
The modification of College sidewalks, needed to bring the walkways into compliance with ADA guidelines, is 95% completed. The construction firm that was to have completed the work has gone out of business, delaying the completion date of the project.
The renovation of Hatter Hall is 90% complete and will not be totally completed until December. There are still some windows and lights to be installed. She noted that a very successful dedication program, commemorating the renovation project, was conducted in early October.
A security system is being installed in the student center, Mahood Hall, Conley Hall, and Basic Science Building. There will be interior and exterior cameras for each building.
The College’s Fire Alarm System report has been on file at the State Fire Marshall’s office, awaiting approval. Ms. Johnson said the College can proceed with seeking bids for the work on the alarm system in the Ned Shott P.E. Building, Mahood Hall, Conley Hall, and the Hardway Library after receiving approval from the State Fire Marshall’s office.
An architect has inspected the exterior wall at Dickason Hall.
The College has collected 30% of its tuition and fees to date. The Institution is awaiting payment from several third party payers.
Ms. Johnson noted that major changes have been made in the manner in which the College’s financial statement is compiled. The College’s budget for the past year amounted to $30 million, of which $9 million is student financial aid. Chairman Kantor asked about the West Virginia Promise Scholarship. Ms. Johnson said BSC has received $60,000 in Promise Scholarship funds, an amount that equates to 50 students.
Deed to GCCC
Mr. Kantor noted that the BSC Board of Governors in June authorized the final payment so the College could hold the deed for the GCCC building. On June 26, 2002, a check for payment in full on that account was sent and the Greenbrier County Building Commission deposited that check on July 2. The College has yet to receive the deed to the premises. Mr. Kantor said he knows that Bruce Walker, legal counsel for the Higher Education Policy Commission, wrote a letter to the Building Commission and Mr. Kantor said he will send an additional letter, requesting the deed, on his law firm’s letterhead stationery. The check was for $104,740.84. Dr. Perkins said he talked with the Greenbrier County Building Commission chairperson and she forwarded this request to the County Commission, asking that the deed be prepared.
Dr. Don Smith
New program proposal -
Dr. Smith said Mike Lilly and Bruce Mutter talked with Mr. James Cox, Training Director of the Office of Emergency Services in Charleston, WV. Mr. Cox is very supportive of the idea to start an Emergency Management Institute at Bluefield State College. An Associate of Applied Science degree curriculum in Technical Studies has been developed. This would be a community college program. A change has been made to the original curriculum proposal--replacing a history class with a geography class. The rationale is that the geography course would allow the students to learn more about weather patterns, locations, etc. They will also have to develop a portfolio that would fulfill the 64 hours of total credits required for this program. There was much discussion concerning this program. A motion was made and seconded (FWilkinson/BClark) to approve this program. Motion carried.
Proposed Year of Review Schedule of Program Reviews
Dr. Smith distributed to Board members a proposed schedule of program reviews for the 2002-2003 academic year. Dr. Smith indicated that the College is required to conduct a review of each program every five years and this schedule of program reviews must be approved by the Board of Governors. After much discussion a motion was made and seconded (FWilkinson/SBourne) to approve the proposed schedule of program reviews. Motion carried.
Mrs. Epperly presented a report of the NCAA review of Bluefield State College’s intercollegiate athletic programs. She indicated that Bluefield State College was put on probation January 2001 because of an instance of noncompliance. She said corrective measures have been undertaken. A meeting was held with West Virginia Intercollegiate Athletic Conference Commissioner Barry Blizzard on September 7 and he indicated that Bluefield State College in all probability would be removed from WVIAC probation in May, 2003.
Mrs. Epperly discussed the student loan default rate for Bluefield State College. There was discussion that followed.
Dr. David Perkins Dr. Perkins presented a Powerpoint program entitled “From 1976 Into An Exciting And Prosperous Future,” on the Greenbrier Community College Center of Bluefield State College.
Dr. Smith, Dr. Perkins, and Dr. Blevins gave an update on BSC’s evolving role in the Beckley Regional Higher Education Consortium.
Dr. Walker gave a Powerpoint presentation, updating recent developments at Bluefield State College along with his meetings and projects over the previous 30 days.
A motion was made and seconded (Moore/Wilkinson) at 9 p.m. that the Board enter into executive session. Motion carried.
The Board of Governors returned into regular session at 9:20 p.m.
Mr. Burt Clark asked that Bluefield State’s institutional mission statement be reviewed and updated.
The next meeting date of the Board of Governors was scheduled for November 21, 2002 at 6 p.m. (dinner), and 6:45 p.m.( meeting).
With no further business to transact, the meeting adjourned at 9:40 p.m.