July 18, 2002
Bluefield State College
Board of Governors
M I N U T E S
July 18, 2002
Members Present: Mr. Norris Kantor, Mr. John Barnes, Mrs. Ann Crowe, Ms. Ruth Payne Brown, Mr. Burt Clark, Ms. Carol Baldwin (via phone), Steve Bourne (via phone), Mr. Jack Caffrey, Dr. Lyn Guy
Members Absent: Mr. John Barnes, Reverend Garry Moore, Mr. Frank Wilkinson
Guests: Dr. Thomas Blevins, Mr. Jim Nelson, Ms. Vivian Sidote
Mr. Norris Kantor brought the meeting to order.
A motion was made and seconded (JCaffrey/LGuy) to approve the minutes of June 20 with the following corrections: On page two, first paragraph, third line it should read, "been evaluated by the Policy Commission as not being met"; in the second paragraph, sixth line, it should read, "Dr. Dr. Moore recommended to the President's Staff"; in the last paragraph, fifth line it should read, "The Governing Board's task over the next five years is to build". Motion carried.
Strategies For Higher Education Budget and Program Reviews
Dr. Blevins gave out a list of budget reduction strategies presented by the Chancellor to the President's Council. These strategies are ways the Policy Commission is suggesting that the campuses go about reducing cost. The reason for cost reduction is that there could be as little as one hundred million and as much as two hundred million dollars shortfall in the fourth quarter. Bluefield State College might be affected by $450,000 or $500,000 in the fourth quarter of next year. The Governor is in the process of reviewing all state government agencies as to what is essential and what is not essential and will make recommendations for making cuts. Each agency is to come up with real dollars to return, and what they have decided to do is that in the fourth quarter of next year, they will not give us the entire appropriation but will give us the balance.
Mr. Burt Clark indicated that he did not like strategy number 6 - Accelerate the implementation of the Tuition and Fee Policy rather than phase in over six years. This change in tuition should be accompanied by an increase in funding for financial aid. He doesn't think that this should be a high priority and to raise all at one time is too much. Dr. Blevins indicated that the list of strategies are in no order and that the colleges will vote to increase or not increase their tuitions. Dr. Blevins also said that there is a move by the Policy Commission and the legislature to have a separate and reduced community college tuition somewhere between $800 and $1000. He said BSC would have a smaller budget since 70% of the students are in the community college.
Change in Scope of Study for BSC LOCEA Study
Dr. Blevins gave out two drafts of the Work Plan for Higher Education for Bluefield State College. The first draft is the original that the Chancellor first wrote. He is in charge of this study. The second draft is where the Chancellor made changes. Dr. Blevins had asked the Chancellor to eliminate words like affiliation and consolidation and whether the community college would operate as a component of Bluefield State College, of another institution, or as a free standing entity. This is to be presented by September 15 and is being sent to the Legislature for them to study prior to the beginning of the session.
Dr. Guy said that she believes that the Work Plan should be left as it is because if that isn't part of the consideration, then you defeat the purpose of the study. She said that they want to know if it is feasible for the college to stand alone and if the question is not answered, that question is still going to be on the table.
This was discussed at length and it was decided that Bluefield State will have to go on the offensive and address their concerns.
Mr. Kantor said that it is his suggestion and his recommendation to the Board that we instruct staff immediately to begin a self-study where we, as part of the self-study, debunk the suggestion that GCCC could operate financially better than they are operating today and that the services would be better than they are now; to show that we are really for our whole service area, to show the programs we are providing, how successful they are, the enrollments in each program, etc. Mr. Kantor said if they take these away they will 1) kill Bluefield State and 2) they will then be doing something that would violate federal policy, that is the termination of the existence of a historically black college. Mr. Kantor said that in the self-study, we have to hit hard the strengths we have, the progress we have made, and take the position that we are doing a better job than the other state colleges and that we meet the requirements that the State has set forth.
A motion was made and seconded (Caffrey/Clark) to have a draft of the self-study on or before August 15. Mr. Kantor said that we need a draft by our next Board Meeting (August 15) and we have to give a response from the Board of Governors by September 15.
Mr. Caffrey indicated that when the new President comes on board, we need to meet with the legislators in this area. Mr. Kantor said that the legal counsel is already drafting the contract and the name and dollar amount are blank. He was asked when the new president would be available? Mr. Kantor responded September 1.
Mr. Kantor suggested that the two finalists should have a copy of the draft of the self-study. Mr. Kantor said they indicated that they would help and could add their comments. The Board would have to review and make a final draft. The Board approved of Mr. Kantor's suggestion.
Peer Institution Reselection
Dr. Blevins announced that there was a meeting that was chaired by Dr. Dennis Jones of NCHEMS, who was one of two consultants brought in several years ago that selected the original peers. They are in the process of selecting new peers based upon new variables. Dr. Blevins said he would ask his wife, Dr. Betty Rader, who was the last academic vice president to represent Bluefield State to serve on that committee. He said his hope is that the variables selected will match Bluefield State College. One of the things that will need to be discussed is what those variables are, how we will select them, and how they will be different from the last set of variables selected. Dr. Blevins said that they are talking about selecting peers for the community college and peers for the baccalaureate college that match our institutional profile.
Independent Accreditation for Beckley Community College
Dr. Blevins gave out the following for information purposes:
1) Draft of a Delivery Plan for Beckley Higher Education Center Community and Technical College Education given out by Mr. Jim Skidmore
2) Community and Technical College Essential Conditions
Dr. Blevins said that by law, we are supposed to have an independently accredited community college in Beckley by 2005 with a president, administration, budget, faculty and have not been given any money. Dr. Blevins said Bluefield State spent approximately $1.3 million in GCCC this year and $500,000 in Beckley.
Greenbrier Community College Center
Mr. Kantor mentioned that one of the candidates made a suggestion that we send some regular full time faculty to the Center two full days at a time to teach and provide student counseling. Housing would be provided for those faculty members. We have to let the new president know that they will have to spend one full day on the Greenbrier campus each month. Mr. Kantor said this has to be policy.
Dr. Blevins mentioned that Dr. Moore had appointed another full time faculty member to the Greenbrier campus. The official date will be this fall. Due to the way the schedule has already been designed, that faculty member will be teaching largely at Beckley in the Fall, and in the Spring that faculty member will be teaching largely at Greenbrier. Mr. Kantor said that someone needs to let them know that come Spring they will have one additional faculty teaching there. In the past, Dr. Perkins has said that he wants adjunct faculty and has been given a separate budget. Mr. Kantor said that one of their big complaints is that Adjunct faculty do not counsel. He said that we need to address their problems and force them to say that they do or donot want full time faculty help and to put that in writing.
Mr. Jim Nelson indicated that one of the projects that has occurred during the last four years is a newspaper insert promoting their fall semester schedules that goes into newspapers that are distributed at the State Fair. He said that other areas that we could erase are the we/they line by having one SGA and a branch at GCCC, and having shared college newspaper articles between the two campuses so that at least, in everyone's mind there is no longer a we/they line but rather a collective us.
Memo from Dr. Donald Smith
Dr. Blevins disbributed a memo from Dr. Smith listing seven programs which the Policy Commission has asked that we consider as to the status and viability of these programs categorized as being low in productivity; few or no graduates. What the Policy Commission would like us to do is eliminate those programs or tell them what we want to do with them. Dr. Smith recommends the following Five programs - Technical Office Procedures and Skills; Commercial Aquaculture; Applied Science; Occupational Development; Mining Engineering Technology to continue. He recommends The Lodging Operations program be deleted because it is being replaced by a two-year, Associate of Applied Science - Hospitality and Tourism Management program at Lewisburg. He also recommends the elimination of Secondary Education. Dr. Blevins said that several years ago there was a moritorium placed on Secondary Education which stated that if it is not reinstated by a given date, which has come and gone, the program would be effectively eliminated. Dr. Blevins said that given the fact that a new president is coming on board within a month, and given the fact that once it is given up, you have to go before the Board to recreate it, and then be approved by Policy Commission, he recommends that we keep all programs except the Lodging program.
A motion was made and second (Caffrey/Brown) to keep all programs except the Lodging program. Motion carried.
Ms. Doris Payne spoke about the elimination of Dr. Griffin from the top candidates list. She wanted to know what the reasoning behind this was. Mr. Kantor said that because this was discussed in executive session, he could not disclose any information. He said each person of the search committee made their own decision regarding the top two candidates.
Mr. Kantor mentioned that the Board would meet on August 1 beginning at 1:45 p.m. with interviews and he said that hopefully, by the end of the day, an announcement would be made regarding the new president.
The regular meeting is scheduled August 15.
With no further business to transact, the meeting adjourned at 8:15 p.m.