March 21, 2002
Institutional Board of Governors
March 21, 2002
6:00 P.M. Dinner
Private Dining Room, Harris-Jefferson Student Center
6:45 P.M. Business Meeting
A G E N D A
Call to Order
Approval of February 28, 2002 Minutes
Student Government Resolution to name mascot "Blue Devil" - action item
Meeting Date - April 18, 2002
Bluefield State College
Board of Governors
March 21, 2002
Members Present: Mr. Norris Kantor, Chair, Mr. John Barnes, Co-Chair, Mr. Jack Caffrey, Dr. Steve Bourne, Ms. Carol Baldwin, Mr. Frank Wilkinson, Dr. Lyn Guy, Ms. Anne Crowe, Mr. Burt Clark, Ms. Ruth Payne Brown
Members Absent: Reverend Garry Moore, Mr. Aaron Judy
Guests: Dr. Robert Moore, Mr. Jim Nelson, Ms. Vivian Sidote
Mr. Kantor brought the meeting to order.
Mr. Kantor asked for approval of minutes of February 28, 2002. A motion was made and seconded (Caffrey/Barnes). Hearing no corrections, the minutes stood approved as distributed.
Resolution from Student Government
A motion was made and second (Caffrey/Guy) to approve to adopt Big Blues Mascot ( Blue Devil) subject to a determination by the administration that it does not violate any copy right rules or laws that Duke University may have. Motion carried. Mr. Kantor indicated once the administration checks on this, they can let the students know and report back to us their findings.
Dr. Moore gave a pack of material relating to the budget. Bluefield State College has to submit its tuition and fee request for next year on April 5 . Bluefield State College will receive $75,045 in state funds. The Governor has mandated a 3% base budget reduction. The reductions on the Community & Technical College component of Bluefield State College has been eliminated, however the Baccalaureate 3% reduction amounts to $61,929. Dr. Moore gave a summary of the budget and discussed the fee schedule for Academic Year 2002-2003. There are some fees to be increased which are: 1) Community College Baccalaureate Enhancement fee is increased from $10.00 to $15.00; 2) ASN 2nd year fee has increased $185.00; 3) Information Technology Certification Training fee is decreased $15.00. The new fees are: 1) Paramedic Programmatic Fee is $10.00; 2) Eight business courses, computer lab is $10.00.
After much discussion, Mr. Barnes indicated that the Board needed a complete copy of the budget to review before we can take control and understand what we are doing. Ms. Shelia Johnson, Vice President for Finance and Administration said she would send Mr. Barnes a extensive copy of the budget. He indicated to Ms. Johnson that he would come to college and look at the budget when she has it ready.
Mr. Barnes said that since we have the list of fees that this could be voted on for approval. A motion was made and second (Barnes/Caffrey) to approve the fees as listed. The motion carried with one abstention.
There was extensive discussion concerning the Tuition for community & technology component and baccalaureate component. Increases in tuition and all required fees, including auxiliary and other services cannot exceed 9.95%. Dr. Moore indicated that for Bluefield State to come out even that the tuition should be increased 9.2%, which is what the other colleges in West Virginia will recommend.
A motion was made and second (Caffrey/Guy) to increase the tuition to 9.2%. Motion carried with 2 abstentions.
Mr. Kantor mentioned the next regular meeting date of April 18 has some conflicts. He said there is a meeting in Charleston on April 18 that the chair of the Board must attend along with the President. It was agreed to change the meeting date to April 23.
Mr. Kantor the higher policy commission has come out with proposed rules just passed changing the Title 133s. They will be their rules but the governing boards have to look at these rules to see if they impact us at all. They are also coming out with a suggested series 43 on Ethics and series 59 dealing with presidential appointment and evaluations. These rules have not been adopted yet. Mr. Kantor asked for a motion to adopt their work product. A motion was made and second (Crowe/Guy). Motion carried.
Mr. Kantor said they must go into executive at 9:15 p.m.
At 10:00 p.m. the Board came out of executive session. Mr. Kantor said that Dr. Moore presented to the Board of Governors his official letter of resignation wherein he activated the terms of conditions contained in item number thirteen 2) of his appointment letter dated December 10, 2001 thereby returning to his tenure professor rank faculty position for the 2002-2003 academic year at Bluefield State. His resignation is effective as of June 30, 2002. A motion was made and second (Barnes/Brown) to approve his resignation. Motion carried.
Mr. Kantor said the Board will have to go through the process of selecting a new president of Bluefield State College. We will follow the policy and procedures outlined by the rules and regulations applicable to this. He said in order to move forward expeditiously, He appointed a committee consisting of three people to review and draft a set of guidelines and a job description the committee consist of Dr. Lyn Guy, chairperson, Dr. Steve Bourne, and Ms. Ruth Payne Brown. It was requested that they have this information by the Meeting on April 23.
With no other business to transact, the meeting adjourned at 10:05 p.m.